UCC Committee Meeting Minutes 2012-07-10 Present: [TPG] [DTK] [SLX] [EDO] [ASH] [M12] [BOB] [JAB] Apologies: [*OX] Meeting started: 18:02 UST President's Report ------------------ - Broke things shortly before the meeting at work. - Can't remember much - MegaLAN is being organised with help from Trent and others. Vice-President's Report ----------------------- - New puppy! - Everything broke - see technical. - Went down to Camp site with [BOB] and [MRD] - Things look good, but we need to work out internet link. - Go to MegaLAN. Treasurer's Report ------------------ - We have money. Doesn't know how much. - Has been slack since semester. - Dived into the safe like Scrooge McDuck. - Has paid phone bill for $22 - June. Secretary's Report ------------------ - Has been driving, excessively, and building a Zend application. Ick. - Is now on wheel. Cable management achieved. - Forms in File Server have been sorted. Fresher Rep's Report -------------------- - Hi! - No freshers around... except [SAS]. - Signed up to [tech] and feels under-qualified. - Will spread news of MegaLAN and Camp to freshers. OCM Reports -------------------- [M12]: - Terracon and Adobe Creative Cloud are good. [ASH]: - Has server rails for hands. Machine Technical Reports ------------------------- Servers - Mylah: Crashed for no apparent reason. Main array corrupt on return. - User data and services restored from backups, thank god. - Webcam archives largely lost. - Recovery attempt in progress. - fsck took 6 days, resulting in a gibberish lost+found. - Restoration in progress. - Mylah replacement will wait until after camp. - Decomissioned: Old Heathred, Madako, Martello, Meimei. - Merlo moved into mirrored RAID. - New Hethred rackmounted. - Many were labelled. Network - Bitumen installed, and most things moved from Coconut to Bitumen. - There have been some network outages. Thanks to [MRD] for fixing. - IS took us down temporarily. Desktops - Antivirus: [GOZ] has used Avast on several machines. - Licensing is a bit iffy. - Microsoft Security Essentials would work, but only temporarily. - We were on UWA's F-Prot license, they are now moving to Sophos which we can't get a license for. - [GOZ] to look at buying/talking to F-Prot. New equipment - New disks in Mollitz, Mollitz in now keeping backups. - All machines need LDAP settings changed to point to Motsugo rather than Mussel. - Weird NFS problems on Porcupine from Mylah. Won't mount at boot. - [SLX] working on this. Could have been Ubuntu update issues. Drinks and Snacks ----------------- - We have many, many drinks. - Drink runs performed by [BOB] and [DTK]. - The snacks will be sold at the MegaLAN, excess to go in the machine. Mail, Guild and SOC ------------------- - Received BOB's Nintendo. - Received phone bill today, already payed. - Received bank statements from Westpac. - Guild: No talk of guild elections on the internet. - Clubroom move: A head of a committee has been appointed. - Rough timeline - end of next year. Probably not. Action Items ------------ - [EDO] to do all the financial he has neglected and post the results. - [TJB] to be added to coke and do MegaLAN sales through dispense. - [ASH] to purchase a trial clubroom laptop. General Business ---------------- - MegaLAN tickets to be added to dispense. - [TJB] to be added to coke temporarily to facilitate this. - MegaLAN is moving slowly. - Sponsorships have been difficult. Have tried PLE Computers, EB Games, JB HiFi, Dick Smith, Harvey Norman, That Computer Shop. - Will give them a letter in person, and contact Winthrop computers. - Power boards - need many. [EDO] and [DTK] to bring. - Power cords - [DTK] to bring. - Network is sorted thanks to cable from [SLX] - Money: - Need a cash float on the night $80. - Need money for drinks, esp. energy drinks. - Slushy machine for $180, but need 35 people. - [TPG] to bring the mini-fridge. Eskies also required. - We need volunteers to man the door, sell stuff in the kitchen, run games, help with tech, etc. - [JAB], [SLX] to bring Wiis. - [TJB] - Posters at sponsoring shops. - Prizes: Subject to sponsorship results. [BOB] : approve $597 for 3 2TB disks for the offsite backups box in arts (WD caviar blacks) - Approved by committee by email. - [DTK] moves to approve this expense, [TPG] seconds. - Unanimous. Passed. [ASH] : Buy laptops for the clubroom - There is clearly a need for more computers in peak periods - not everyone has a laptop. We have enough money to buy cheap, reasonable laptops from business school. - Security: Chain them to things? Remove battery or hard drive - force netboot? - [BOB] How often do we actually have every machine in use? About 3 times. - Where to keep them? Not the floor. - Who is going to look after them? - Dependency issue - wireless after login, but need wireless to login. - We could get 1 as a trial - price? - Laptop ~$250 - Kensington lock with key ~$40 - If we put Windows on them, they will be used as an attempt to game. - [M12] moves that we put $400 to a single laptop trial, including security. - [DTK] seconds. 3 for, 3 against, 1 abstains. President for, so passes. - [ASH] will purchase. Next meeting 6pm next Tuesday 17th. Meeting closed 17:07 UST. Minutes uploaded by [DTK] at 19:08 on 2012-07-10