UCC Committee Minutes 14-07-2009 Meeting opened at 16:13 Rufus Standard Time Present: [LOL] [SJY] [RVS] [DAA] [CJS] [MRD] [CHZ] [NTU] [BMW] Apologies: [VIX] Absent: [M12] [DJA] President's Report ------------------ - Been working so haven't done much for the club. - Been speaking to subi police, case is still moving along. Treasurer's Report ------------------ - The current balance is $3114.65, unless bills other than that for Resnet June. - Still yet to hear from SOC, despite Dom Rose promising to chase them up. Secretary's Report ------------------ - I've also been busy with work, although that will end with the new semester. - We've received a number of bills that I will discuss further in the Mail section. Machine Technical Reports ------------------------- Servers: - Had a power outage last week, killed some stuff but all restored now. See twitter feed (http://twitter.com/UCC_status) for details. - The machines that went down are martello, mooneye, musdea and manduba. Network: - Nothing to report. Desktops: - Slowly acquiring some new machines to replace the stolen ones. - persephone is still being tested and not ready for member use yet. Appliances: - Nothing to report. New Equipment: - [FEL] installed a new HP thinterm "saffron" and iMac DV Special Edition 400MHz. Neither currently has LDAP login. Drinks and Snacks ----------------- - Lots of drinks and snacks in stock right now, except for crisps. - However, we can always use more stock of Coke since it sells so quickly. - [CJS] and [MRD] to go on snack run on Thursday 16th July to acquire crisps and more Coke. Mail, Guild and SOC ------------------- - We have a number of bills that are due soon. - Resnet for July + AARNet for the third quater at $508.84 (Invoice No 0219101870) - PABX May at $24.15 (Invoice No 0219101865) - PABX June at $23.38 (Invoice No 0219101899) - All are due on the 17th except PABX June due on the 18th. - We also owe [LOL] $280 for Zone3. - [RVS] to organise payment for these invoices. - We have received a membership form and payment for membership from user yautja. - Nothing new to report about Guild and SOC. - As before, the next SOC meeting will occur on Monday night of the second week of Semester 2. [DAA] leaves. Action Items ------------ - [RVS] to organise payment of Resnet bill for June. - Done. - [CJS] to add 2009 membership forms to the database. - Done, notification to happen (likely tomorrow) of unpaid users and locking to happen after the two weeks of notice. [BMW] leaves. - [DAA] to follow up Cameron Hall renovation plans, with [LOL] and Amber from UniSFA. - In progress, no response via email. - [DAA] to buy 10x locks & keys for securing computers. - [LOL] moves to reimburse [DAA] for 10 locks, [CJS] seconds, 3 for, 1 against, motion carries. - [RVS] moves to revert the previous motion in favor of a security budget "defence budget" of $150, [LOL] seconds, 3 for, 1 abstains, motion carries. - Item canceled. - [M12] to contact UWA insurance with a claim, and to find out how to get our machines covered if they aren't already. - No report. General Business ---------------- - [LOL] : Freedom Vigil Committee needs one of us. - [CHZ] moves to nominate himself to represent UCC in the Freedom Vigil Committee, [RVS] seconds, 2 for, 1 against, 1 abstains, motion carries. - Security budget. - We have declared a security budget aka Defence Budget of $150. - Members interested in securing the club should investigate means of securing existing equipment within this budget before the next meeting where proposals will be considered. [MRD] leaves. Current Action Items -------------------- - [CJS] and [MRD] to go on snack run on Thursday 16th July to acquire crisps and more Coke. - [RVS] to organise payment for the latest three invoices. - [CJS] to add 2009 membership forms to the database. - [DAA] to follow up Cameron Hall renovation plans, with [LOL] and Amber from UniSFA. - [M12] to contact UWA insurance with a claim, and to find out how to get our machines covered if they aren't already. Meeting closed at 17:53 Rufus Standard Time --- Meeting minutes are also available at http://ucc.asn.au/infobase/minutes/