UCCminutes 990824 === [YAK] = Ian McKeller [yakk] [NTU] = Nick Bannon [nick] [DJL] = David Luyer [luyer] [MEL] = Melissa Challenor [melissa] [NRR] = Nick Rohrlach [bers] [MJH] = Mikolaj Habryn [dichro] [TAM] = Tamara Fehlberg [star] [SAM] = Sam Bentink [pol] [BEN] = Ben Rampling [ben] [MTL] = Mark Tearle [mtearle] [ECF] = John West [john] [GMB] = Grahame Bowland [gbowland] [SAF] = Simon Fryer [fryers] [TDH] = David Manchester [mustang] [AJW] = Andrew Williams [andrew] === Committee Present: [YAK] [NTU] [DJL] [MEL] [NRR] Committee Apologies: [SAM] Committee Absent: [MJH] [TAM] Others Present: [BEN] [MTL] [ECF] [GMB] === President's Report: President did nothing presidential but has been fixing SOCKS and suffering BeOS. Vice-President's Report: Club busy bee - [MEL] complained because there was no vegetarian food. (the same [MEL] who didn't want to support vegetarian food at the camp) Thanks to [NTU] and [GMB] and others that helped. [MEL] has written thank-you letters and a letter to New Scientist. [YAK] reminds [MEL] to write one to Comp Sci. [DES] arrives via Z550. Treasurer's Report: [NRR] is here for once. Banked $288.45 from last two weeks (quite low). $860 cheque from iiNet. [NRR] hates fake tan. People who owe money from 25th auction: Comrade $30.00 [YAK] $81.00 Langsford $271.00 [MEL] $7.28 [NRR] $34.00 [ECF] $125.00 [MTL] $10.00 Treasurer has organised the cheque for Alistair for the coke run long ago. Treasurer has not yet looked at last week's correspondance. Correspondance Report: NTX board arrived. Machine Report: Laser printer still doesn't work. Door continues to work. Moray isn't working very well. A Mac login thing was installed. It sucks. It's absolutely trivial to get past. [YAK] fixed SOCKS. However identd's need installing or checking on client hosts (eg, erwin, mussel). General Business: [MEL] moves a motion that we vote on everything because of [AJW]. [YAK] seconds and speaks against the motion because otherwise we'll end up with discussions like this. [MEL] speaks for it since she believes if we don't [AJW] will complain. Voted and passed unanimously. [SAF] has found prices for cables. We decided last week it was OK for him to buy it. He came back with prices. Voted and passed unanimously. The camp. The campsite is $7 per night. [MEL] proposes that we should charge $30 for the entire camp including food regardless of whether you eat it or lot. [MEL] proposes chicken curry, bbq, fish which she will cook for the three nights and that any vegetarian can eat whatever [MEL] is eating as she is vegetarian. [MEL] argues for a single price for all attendees. [NTU] proposes a 5 dollar discount for anyone who doesn't use club supplied food. [MEL] comments that they better not use a single item supplied by UCC, not even margarine. [NRR] adds that they better not use a toothpick either. Seconded by [YAK]. [NRR] argues $30 to go for the camp, food just happens to be included. Votes on $5 discount - for 2 against 2 abstained 1. Motion not passed. [DJL] proposes that we charge $30 flat. Seconded by [MEL]. Votes for 4, abstained 1. Passed. [ECF] comments that the non-vegetarians can use the non-meat ingredients to cook their own food if they are not happy with [MEL]'s cooking. Passed by apathy. [DJL] queries about the mirrorball. Nobody knows what is happening. [MEL] needs to ask Rydges for an itemized bill. In last week's discussion we forgot that we had already paid a deposit, so the bill is actually over the nominal amount, and we want an itemized bill. We didn't get some of the items on the menu (eg, lemon meringue pie). [TDH]'s hub. We approved $144 last week. This turned out to be useless to [TDH]. Emailed him and he will donate $56 to UCC. UCC will buy a hub off UCS for $200 (which is the free hub from from a switch-hub pair purchased by UCS). UCC will give [TDH] the free hub from the switch-hub pair purchased by UCC and keep the one purchased by UCS for itself, hence UCC is not giving home something we have purchased ex-tax. Voted and passed unanimously. Money. The machine. It is currently doing nothing. [MEL] proposes we set up money with the credit card facility to handle t-shirts and other items. [NTU] proposes we sell membership and coke-credit only and then sell items only by coke credit. Discussion of the club and GST. [BEN] suggests we sell 'edible t-shirts' with a warning not to eat them (and hence food). [NTU] comments regarding merchantable quality ([DJL] mentions the mugs). [MEL] suggests we get tax advice from the guild. UCC membership is a contract extending into the GST period. Do we need to charge GST on the second portion of the year? Are educational institution's purchases GST exempt? Should we be paying GST on coke, charging members GST and claiming back the original GST (and sending the balance to the tax office)? Is there a lower limit on the size of a body who has to pay tax, and if we're not separately incorporated does this mean the limit is on the Guild's revenues, not the UCC? These and many more questions to be pondered. [ECF] is proposed as UCC photographer. Passed by apathy. Regarding 'money' again, [DJL] proposes that the credit card data should be stored on the machine and then there should be a SSL method to retrieve them. [BEN] points out that the data should be encrypted on the machine so it requires a password to access. We want to decide how to appoint one or two people to be in secure group. We also need a protocol for processing transactions and shipping. [BEN] proposes people should get police clearance, initially opposed by [MEL] who then withdraws her opposition (maybe hoping it won't be minuted :). [MEL] suggests we keep people's drivers license on file if they are in the secure group. [YAK] suggests if the club trusts someone it is ok. [NTU] suggests the people who own the certificate should get to veto new secure members. Food/drink run. [NTU] thinks [NRR] probably has the FAL card. [NTU] suggests some times to get food/drinks but everyone is busy. [MTL] and [NTU] are going on Saturday morning. [BEN] comments that we still have no fire extinguishers.