# UCC Committee Meeting Minutes 2022-01-12 - Last committee minutes have been uploaded to the website ## Attendance - [TEC] Timothy Chapman, President - [MPT] James Arcus, Vice President - [BLU] Grace Fowler, Secretary - [LMH] Liam Hammond, Treasurer - [EGG] Alex Barker, Fresher Representative - [HET] Nicholas Clements, Ordinary Committee Member ## Apologies - [OKC] Benjamin Wright, Ordinary Committee Member - [APA] Alistair Parkinson, Ordinary Committee Member ## Absent ## Start Time - 13.59 # Committee Reports ## President's Report - Not much has changed over the holidays. - Things generally seem to be trundleing along, but we need a bit of an organisational push to get ready for Sem 1 2022. This is starting with this meeting. ## Vice President's Report - Haven't done much over the holidays either. - Did respond to a request for a prospectus with a short, pre-Christmas break deadline. - Will forward what I submitted on to committee@ and discuss revisions before seeking further sponsorship. - Finally got my Discord account fixed and am back in! - Updated our COVID Safety Plan for the latest government Directions. - Will do another can run from the clubroom today. ## Secretary's Report - Haven't been doing much, just enjoying the holidays. ## Treasurer's Report - Finances Report - - Guild Account: $4,143.25 - Card Account: $244.11 - Ex-Term Deposit Account: $44,820.73 - Main Account: $935.65 - Grant money is through, we've received $1362.13 for this semsester. ## Fresher Rep's Report ## OCM Reports # Machine Technical Report ## Servers ## Network ## Desktops ## Miscellaneous - Should get some masks, we've run out. - [BLU] Motions To: Budget $25 for masks. - [TEC] seconds. - Unanimous. - Do we need any of isopropyl? - We need to get some spray bottles. - Ask people if they have any. - The 3D Printer was broken, don't know if anyone has fixed it yet. - ACTION [MPT] to follow up with Gary to see how broken the 3D printer is. # Action Items From Previous Meeting ## [TEC] - Talk to Guild about server solutions. - Progressing (Ongoing). - Still nothing from Kelvin and Lauren. - Ongoing (Guild AFK). - Poke James to poke people for action items. - Poking attempted, results eventually produced. Will repeat. - Ongoing. - Reply to the complaint email. - Ongoing. ## [MPT] - Send [APA] prior work on sponsorship. - Done. - Find the secretary keys for [BLU] - Not done. - Look into server cooling Australian company quotes. - Ongoing. - Give [BLU] the annual meeting minutes (Before the next GM) - Ongoing. - Ask Kelvin and Lauren about what's going on. - Ongoing. - Follow up on the IMC club prospectus email. - Done. ## [APA] - Write up what the sponsorship pamphlet would look like. - Ongoing. ## [HET] - Talk to his father who works for Sales Force, about what they're willing to do. - Ongoing. - [BLU] will repeatedly ping [HET] and he will not respond. - We'll get free snacks if he doesn't. ## [EGG] - Check which headphones are working - Ongoing. ## [BLU] - Email door about enforcing the clubroom rules. - Ongoing. - Email tech list about tec talks. - Done. ## [LMH] - Look into where we can get a vertical banner. - Done. # New equipment # Drinks and Snacks - Have taken the chocolate out of the snack machine. It is now in the server room. - Have checked the rest of the food and nothing is expired (On stuff we could see the use by date) - [BLU] manually took out all of the soft drinks and stored them in the cupboard, with [APA]'s help. (That was a workout.) - Will go through them to see if any of the drinks have gone by their used by date. - [BLU] will do that after the meeting. # External Entities ## Mail - Has been checked. If we have mail, it's in the SOC pigeonhole. ## Guild/SOC - Anything progressed with Kevin and Lauren? - They're both on holidays. ### Tenancy ## Other Affairs # Events ## Tech Talks - Should come up with a list of talks people want to do. - [BLU] has sent out an email asking for ideas for tech talks. - Tech talk topics - A 3d printer one could be good --- Gary? Cormak? - Intro to Linux --- James? Timothy? - An email has just been sent out asking for volunteers. - Another run of Git, Linux, LaTeX, etc. - Do a better job promoting in lectures this time. - https://missing.csail.mit.edu// ## Cameron Hall-o-Ween - [BLU] Motions To: Accept the financial distribution of profits. - [LMH] seconds. - Unanimous. - [MPT] Motions To: Reimburse Grace $13.80 in accordance with the Cameron Hall-o-weel distribution of profits - [HET] seconds - 5 in favour, 1 abstention ## Camp - [BLU] Motions To: Accept the financial distripution of profits. - [HET] seconds. - Unanimous. - [HET] Motions To: Reimburse James $50 in accordance with the Camp financial distribution of profits. - [TEC] seconds. - 5 in favour, 1 abstention - [BLU] Motions To: Book Ern Haliday for Joint Camp at the end of November after Semester 2 Exams. - [HET] seconds. - Unanimous. ## Tech Clubs Quiz Night - [MPT] will make a when is good for the wrapup meeting. ## UnCharity Vigil - [TEC] Moves That: We appoint [LMH] and [MPT] as reps. - [EGG] seconds. - Unanimous. ## O-Day - Have a Semester 1 event planner. ## Fresher Welcome - Have before the AGM, on the same day. ## AGM - [MPT] Minutes from the 2021 AGM? - Need to send out a survey for when people are available to come. - Announce that we're thinking on doing it Thursday, the first week. - Should ask proffossers to do our UCC Talk in lecture 1. ## General Meeting - Should have a General Meeting to talk about the 30k. - The week before O-week. - Have a poll. # General Business - Complaint email. - [APA] will mention the email to Guild and say the report has been corroborated by 2 door members. - Has anything progressed with this? - ACTION: [TEC] to reply to the email. - Previous noise complaint has been sorted out. - [NTU]: (No assistance available last week?) Assistance requested: quote for machop 10GE; machop vmstore-bigssd space; server rails? - [NTU]: Thank you [OKC], I will email a summary. - These are the budget hardware solutions [OKC] researched for [NTU]. NVME: - Crucial P5 2TB (was $270 on Amazon, it's gone up in price since then) https://www.amazon.com.au/Crucial-2000GB-NAND-NVMe-Internal/dp/B0892TWDP1/ref=sr_1_1?keywords=crucial+p5+2tb&qid=1638493382&s=computers&sr=1-1 - The principle is that from what I researched, two 2TB nvme's were cheaper and had relatively greater endurance than one 4TB nvme. NIC: - 10Gtek Broadcom BCM57810S Dual Port SFP+ PCIe card ($110 Ali Express) https://www.aliexpress.com/item/4000976424181.html?src=google&aff_fcid=5de5123a3639410f9c683c2510dd9f73-1638496944037-04166-UneMJZVf&aff_fsk=UneMJZVf&aff_platform=aaf&sk=UneMJZVf&aff_trace_key=5de5123a3639410f9c683c2510dd9f73-1638496944037-04166-UneMJZVf&terminal_id=3e29728677cf45b2b29fa0366d324d9f - [TEC] Motion To: Budget $300 for a 2TB SSD. - [HET] seconds. - Unanimous. - [TEC] Motion To: Budget $125 for a 10Gbps SFP Network Card. - [HET] seconds. - Unanimous. - [NTU]: (No response last week?) UCC 47th/48th Anniversary event? - Have previously said we will ask Oldguard to see if someone wants to organise it. - [MPT] might organise something for a belated 47th anniversary event. - [TEC] 48th aniversary worth thinking about, but that's really a matter for next committee. - [DAA]: Request a new Windows Server license through UWA or Microsoft (see https://lists.ucc.gu.uwa.edu.au/pipermail/tech/2010-January/003692.html ) - [MPT] Should be able to get via charity account at a discount. - [NTU]: pre- and post- O-Day promotion plans. - Posters. - Lecture bashing. - TBD. - Sponsorship stuff. - Draft prospectus written up. - See [MPT]'s report. - Should have feedback from it and use it as a draft. - The Secretary keys still haven't been found. - [BLU] suggests that we get new keys and change the lock on the door. - This has become a security issue. - [MPT] will come back with an update next meeting. - [LMH] Motions To budget $90 for a vertical banner. - [TEC] seconds. - Unanimous. - Should write up a draft email of anouncing the AGM, new Door members and following the clubroom rules. - [BLU] will do that. - Another VR Night? - Good idea. Do in the first week of semester? - Need to engrave the other controller. - [EGG] Will take care of that. - What would be good for ODay: - Things from last year that were good: - Terminal attached to RPi was good. - Grafana dashboard of club's systems. - Things we should add this year: - Vertical banner. - Maybe a multiplayer controler based game? - Maybe some arcade game? - Plonk the 3d printer on the desk to show "we have a 3d printer". - Bonus: actually have it printing something - Other things to look at: - Ensure we have an ok marquee. - Our current one is bent? - May be worth getting a decent one ($150-200). - Will here more from [MPT] next committee meeting. - This may be an instance of Pratchett's Boot Economics # End Time - 14.52