# UCC Committee Meeting Minutes 2021-09-22
- Last committee minutes uploaded to the website?

## Attendance
- [TEC] Timothy Chapman, President
- [MPT] James Arcus, Vice President
- [BLU] Grace Fowler, Secretary
- [LMH] Liam Hammond, Treasurer
- [HET] Nicholas Clements, Ordinary Committee Member
- [LCY] Chien Yi Lo
- [LIZ] Elizabeth Thatcher
- [NTU] Nick Bannon
- Daniel Ledvosky
- Edward Mark
- Julia White

## Apologies
- [EGG] Alex Barker, Fresher Representative

## Absent
- [OKC] Benjamin Wright, Ordinary Committee Member
- [APA] Alistair Parkinson, Ordinary Committee Member

## Start Time
- 13. 27

# Committee Reports

## President's Report
- Send a big email out to UniIT.
- Everything else will be mentioned in items later.

## Vice President's Report
- Was sick on Friday & over the weekend.
    - Thanks for [TEC] and others for picking up the slack and sorting out the email to Uni IT.
- Have made some progress on my UCC-related tasks though.
- Prepared the full list for account locking and helped a few people renew their memberships.
    - Do account locking after the meeting?
- Answered some emails.

## Secretary's Report
- Have started putting in the minutes for the events we've been a part if this year in docs 2021.
- Have started using the terminal app to do stuff.
  - Writing my report on my phone on the bus sucks. Why did I think this was a good idea?

## Treasurer's Report
- Finances Report
 - Term Deposit Account: $44,819.25
 - Main Westpac Account: $883.59
 - Credit Card Account: $17.59

- Reimbursed a bunch of people, emptied safe, basic treasurer things.
- Put in offline purchases from when dispense was down.

## Fresher Rep's Report

## OCM Reports

# Machine Technical Report

## Servers
- New disk installed in Motsugo to replace failing disk.

## Network
## Desktops

## Miscellaneous

# Action Items From Previous Meeting
## [TEC]
- Talk to Guild about server solutions.
  - Progressing (Ongoing).
 - Still nothing from Kevin and Lauren.
   - Ongoing.
- Poke James to poke people for action items.
  - Poking attempted, results unsatisfactory. Will repeat.
  - Ongoing.
- Make a big discord post with all of the updates.
  - Ongoing.

## [MPT]
- Send [APA] prior work on sponsorship.
  - Not done.
- Find the secretary keys for [BLU]
  - Not done.
- Look into server cooling Australian company quotes.
  - Ongoing.
- Give [BLU] the annual meeting minutes (Before the next GM)
  - Ongoing.
- Send an email changing the next bust bee from the 2nd to the 9th of October.
  - Ongoing.

## [APA]
- Write up what the sponsorship pamphlet would look like.
  - Ongoing.

## [HET]
- Talk to his father who works for Sales Force, about what they're willing to do.
  - Ongoing.

- [BLU] will message [HET] every day until he's done it.
  - Everyone ping [HET].

## [EGG]
- Buy drawers for cables budgeted last week.
  - Done.
- Check the headphones.
  - Ongoing. 

## [BLU]
- Email door about enforcing the clubroom rules.
  - Ongoing.
- Email tech list about tec talks.
  - Ongoing.

## [OKC]
- Order it at 10am.
  - Ongoing.

## [LMH]
- Look into where we can get a vertical banner.
  - Ongoing.

# New equipment
- Buy new headphones. Current ones either don't work or turn you into a leopard with the deteriorating covers.
- Should test which ones are working and not falling apart.

- ACTION [EGG] To: Check the headphones.

# Drinks and Snacks
- There was a food run last week.
- The vending machine has been filled up.
- Need to get coke.

# External Entities

## Mail
- [MPT] checked the mail on Tuesday, there was none.

## Guild, SOC
- SOC meeting this evening.
- Next busy bee is on Thursday the 7th of October.

## Uni IT
- [TEC] sent them the info.
- They will get back to us in 2 weeks on Thursday the 7th of October at 2.30.

## Other affairs

# Events

## VR Night
- Good turnout - 4 non-members, ~6 others.
  - Need more secure way to secure base stations.
  - Need way to have a monitor upstairs (could run HDMI monitor up, but they are locked mostly).
  - Need speakers upstairs.

## Quiz Night
- Had the last wrap up meeting.
- The handover sheet is being written up.
- Insert financial document.
- We made a profit of $154.68.
- [BLU] Moves to: Accept the financial distribution of profits.
  - [TEC] seconds.
  - Unanimous.

## Cameron Hall-o-Ween
- Will be held on Thursday the 21st of October at the Tav.
  - The week before study week.
- Need to finish EMP.

## Camp
- The advertising is out.
- We can sell tickets.
- Still need to have the written permission that we can have an event there, signed.
- We have sold one ticket so far.

## Tech Club Quiz Night
- Proposal from others to hold at the end of exams.
    - Will proceed with booking if we agree.
- [MPT] Moves that: We accept the proposal that the Tech Club Quiz Night be held shortly after exams.
  - [Tec] seconds.
  - Unanimous.

## Tech Talks
- Email needs to be sent.

# General Business
- We need more staples.
  - [BLU] Moves To: Budget $10 for staples.
    - [MPT] seconds.
    - Unanimous.

- [NTU]: Fundraising and/or purchase of machops EPYC server
- ![](https://codimd.s3.shivering-isles.com/demo/uploads/upload_3b1fd9e2d21e60e70777917fdc1c8d71.png)


- [MPT] has done account locking.

- Confirm we have a stand before budgeting for a vertical banner quote.

- [BOB] has put forth a suggestion of a new couch for $30 in Bindari
  - If it's microfiber and in better condition than our couches we should get it.
  - [TEC] moves to: Budget $30 on the couch if it seems better than our couches.
    - [HET] seconds.
    - Unanimous.

# End Time
- 13.59