# UCC Committee Meeting Minutes 2021-04-09
- Confirmation of previous minutes.
- Been uploaded to discord and emailed to committee.

## Attendance
- [MPT] James Arcus, Vice-President
- [BLU] Grace Fowler, Secretary
- [LMH] Liam Hammond, Treasurer
- [EGG] Alex Barker, Fresher Representative
- [APA] Alistair Parkinson, Ordinary Committee Member
- [HET] Nicholas Clemments, Ordinary Committee Member

## Apologies
- [TEC] Timothy Chapman, President

## Absent
- [OKC] Benjamin Wright, Ordinary Committee Member

*Meeting opens at 12.17*

# Committee Reports

## President's Report
+ Doing birthday things 🥳
+ Hopefully have acquired a german-engineered item in the process.
+ You can't tell I'm doing Honours from my GitHub commit history 😅
+ What's with this short/unrelated report? See `## Guild, SOC`, `## Build and Break a PC`, `## Tech Talk - LaTeX`, and `## Moar Tech Talks?`..

## Vice President's Report
- Happy birthday [TEC].
- Attended Charity Vigil, but avoided other meetings :D
- Helped with a few things, see later in the minutes.

## Secretary's Report
- [MPT] cut down the disco ball [BRD] and I put up. How could he?
- Made a minutes channel in discord, cause I don't know how to upload them to the website.
- [MPT] still needs to send me the AGM minutes.
- Sent an email reminding people to send in their door re-applications.
  - Sent a reminder in discord.
- [BRD] pranked me good on April 1st. I'm still annoyed at him about that.
- Was the only one to get [GOZ]'s door puzzle right.
- [MVP] rubbed out the last days since and coke chug records on the whiteboard :(
- Got my Github account tagged as a bot twice, but thankfully they fixed it.
- Started playing words with friends in the clubroom and got demolished.
- Realised I became a gamer because I was drinking Mountain Dew and eating Doritos, even though I was just studying.

## Treasurer's Report
- Paid [APA] back for his snack run.
- Attended Charity Vigil, helped a little with VR set up. Turns out I'm real bad at BeatSaber.
- Had a look at the Adobe packages. We need a UCC account for the website to get quotes though.

## Fresher Rep's Report
- Bought a nice $4 bowl from target that is now filled with old mints on the table. Now I'll stop tripping over the bag.
- Compulsively ordered starbursts by colour and berated [BLU] and [MPT] for instantly taking all the pink ones.
- Cleaned up under the tables, moved a few boxes around and put banner on top of machine room. Perhaps I'll stop bashing my knees on boxes now.
- Ran an expired coke scull competition, muckguppy is inhuman with 12.15s. [BRD] tried and spilled it on himself.
- Created an inventory of the snack/drink cupboard. Almost got crushed by some coke cans.
- Fixed a command error on the door manual.
- Bought my first drink, realised I have already spent $12 buying [BLU] drinks for various reasons. Help.
![](https://codimd.s3.shivering-isles.com/demo/uploads/upload_1bc90d274048145c557a91f76d92714b.png)

- Purchased prizes for charity vigil.
- Discovered where the mysterious door leads, and the fact that I am spatially challenged.
- Discord
  - Posted a reminder for Fresher VR. [BRD] ignored it entirely, but he has birthday boy privileges, so I'll forgive him :)
  - Deleted fresher discord channel :(
  - Added a league channel which is actually active! We seem to be turning into the LOL Club.

## OCM Reports
### [APA]
- Refunded 9 failed dispenses from spamming the broken Smiths slot at the vending machine.
- Almost passed out during UniSFA's karaoke at 2AM.
- Went to Woolies, casually filled two shopping trollies full of $230 worth snacks and drinks for the vending machine.
![](https://codimd.s3.shivering-isles.com/demo/uploads/upload_603ae6f53d3e98e5b09251f8f4fd5657.png)
- Made poster for Build & Break a PC and submitted it to Guild.
- Played so much league. So much league...

# Machine Technical Report

## Servers
- [MPT] and [MTL] are still unpicking services from mooneye for eventual decommissioning.
- New Dells are connected but not yet in use.
- Some website crashes, currently working though.

## Network
- Apparently, the network cable for Christmas was dying, and was replaced by [TBB] and another. ([MPT] forgot who.)
  
## Desktops
- [MPT] Chubsucker crashed, is intermittently failing to boot.
  - Unclear why, seems to be working perfectly when it does start.
  - More investigation required.
  - We are slowly reverting back to the University Computer (singular) Club.

## Miscellaneous
- Vending machine has different items in it now. The prices and items need to be changed.
  - Now [BLU] can be fuelled by Oreos instead of Mountain Dew.

# Action Items From Previous Meeting
- [EGG] to do cerberus photo board.
  - Ongoing. Hesitant to implement a janky solution.
- [LMH] to look into cost of Adobe licenses.
  - Ongoing.
- Wheel to help new committee get uccpass setup.
  - Ongoing.
- [MPT] to show people how to be door after the renewals close.
  - Will organise a date.
- [MPT] to send [APA] prior work on sponsorship.
  - Ongoing.
- [APA] to write up what the pamphlet would look like, finish next week.
  - Ongoing.
- [BLU] to pick up the cupboard keys.
  - [MPT] did that instead.
- [BLU] to check the mail.
  - [MPT] did that instead.
- Action [MPT] to add [BLU] as an approver on the Westpac account.
  - Done.
- ACTION: [MPT] - bully rest of committee until they give him their darkest secrets to pass on to the ACNC.
  - Ongoing.
- Action [MPT] to help [BLU] figure out how to upload the minutes to the website.
  - Ongoing.
- Action [LMH] to reimburse [NTU].
  - Done.

# New equipment

# Drinks and Snacks
- [APA] went on a food run.
- [APA], [MPT], [BLU], Alice and Eddie restocked the drink and snack vending machines.
- There are only a few minties and wordies left from the expired food. Unofficially ACTION Eddie: To consume the wordies since no one else will.
- [EGG] created an inventory of the cupboard, you can find it on the UCC google drive.
- We now have one sugar free drink, Sugarfree Lemon Squash.
  - I'm looking at you [EGG]. We can now take all the money you own.
 ![](https://codimd.s3.shivering-isles.com/demo/uploads/upload_0a8d744bef7ca71cb54fe8139049d4f9.png)


# External Entities

## Mail
- [BLU] checked the mail.
  - There was no mail 😥

## Guild, SOC
- [BLU] spoke with Elanor, the Guild emails should go to committee@ now.

- Secret SOC meeting.
  - From the 1st April 2021 all clubs must have 4 executives (minimum) with completed SLT qualifications before any club events can be organised.
  - Your club may continue to submit EMP’s and organise events without 4 executives who have completed SLT providing:
    - 1.        You are working towards having 4 executives (or 3 Execs if your club constitution states this) complete the training as soon as possible/ within the year.
    - 2.        Your event/s are study or academic in focus.
    - 3.        The event is not deemed high risk.
  - High risk events including major events, events with alcohol, camps & pub crawls will require additional approval from the Guild.
  - As advance warning, if you are holding any high-risk events of this nature in conjunction with other clubs, namely co-advertising or jointly staging – ALL club Execs from each club mus$
  - Please note SLT is valid for 3 years.
  - Foreshore events won’t be approved at the moment even if you don’t have alcohol.

- [TEC] The guild master-plan rolls on.
  - The lift feasibility study results are back, short version: can be done, quite expensive.
  - UWA isn't willing to fund this, so currently estimating a 5-10 year timeframe.
  - Over the next 2-3 years guild intends to consult with long-term tenants to help guide their plan.
  - A few small changes may happen in the short-term future, e.g. better fire exits and a CH deep-clean.
  - Minutes were made, will share when received.

## Tenancy
- We now have the key for the cupboard.
  - [MPT] we should investigate obtaining extras for the exec keyrings.
- ACTION: [MPT] to find the secretary keys for [BLU].
  - That he somehow misplaced 👀😑😶

## Other affairs

## Westpac
- Signatories form completed.
  - Each new exec who hasn't already needs to visit Westpac to sign the relevant box on the form. [BLU] and [LMH]?
  - [LMH] has signed the form.
  - ACTION: [BLU] to sign the form. Make sure [TEC] isn't here so WestPac stays open.
- Administrator additions/removals have been applied.
  - [BLU] has been added as admin. We should restrict her from spending all UCC funds on garlic bread.
- [MPT]: Removed [MLG] and [PQZ] fully from the online banking, pending approval.

- Term deposits: paid out same day, accounts now fully closed out.
  - We now have $44,817.41 in the Cash Reserve.
  - Need to organize a general meeting to determine path forward from here.
  - Don't make the meeting on a Thursday.
  - Consult with the club for a time that suits most people.
  - Action: [EGG] to make a poll on discord.
 
# Events

## Fresher VR
- EMP was approved.
- [BLU] can still run the event even though she hasn't completed her SLT yet.
- Need to figure out what pizzas will be available and make a form.
- Need to ask [MPT] if he can pick up the pizza, cause [BLU] and [EGG] are still kiddies who don't have their drivers licence.
  - Otherwise [BLU] and [EGG] will need to beg people in Cameron Hall to pick up the pizza for them.
  - Surely [BLU]'s puppy dog eyes will work 😭

## Charity Vigil
- Still waiting on $10 buy in from PCS to add to the funds.
  - UCC has the cash box with most all the other clubs' donations in it.
- Fill out pledge form to donate (as Cameron Hall). Instructions are in #committee from Jackie.
- Action: [MPT] and [LMH] to sort that out.
- Feedback on event.
- Thank you to [TBB], [LIZ] and [MVP] and a few others for setting up.

## Tech Talk - Linux 3
- Quick! Someone (👀 James) make a FB event!
  - The date on the board was wrong, it was never meant to be this week.
  - [MPT] updated the board to show 13/04
  - ACTION: [MPT] make a Facebook event
  - [BLU] will literally cry if this one isn't recorded [MPT] 😜

## Build and Break a PC
- [TEC]: Now officially happening, 20th Apr from 5pm to 7pm.
- EMP submitted, FB event made.
- Thanks to [APA] for poster work 👍, nice job.
  - Posters have been given to Guild on time too, should be seen around campus next week.
- Start using Instagram to take PC internals photos?
- Still have no parts for our PCs lined up so far 😢
  - There are a few parts shortages going on ATM, looks like we'll probably just do some partial upgrades and hopefully the situation will improve by next semester so we can run a follow-up event.
  - If you have any ideas, please reply to the `tech@` email.

## Tech Talk - LaTeX
- [TEC]: I'm going to do it.
- Feels unusually qualified given I've been contracted in the past for LaTeX work.
- Maybe a FB event will be made decently in advance for once.

## Moar Tech Talks?
- This is the end of the pre-scheduled line up. It would be good to work out more events over the next few weeks.
- Ask for expressions of interest, we've had that BHP guy reach out too.

## Redacted
- Everyone is now in the discord.
- Next up is figuring out when we can start meeting, that is progressing.

## Other

# Door

## Door Re-applications
- Due today. Someone needs to go through permissions. [EGG] could sort discord door roles.
- Current Re-apps:
  - Alfred [TBB]
  - Cormac [BRD]
  - Cameron Locke [DIE]
  - John Hodge [TPG]
  - David Adams [DBA]
  - Winslade [MVP]
  - Nick Bannon [NTU]
  - Nicholas Clements [HET]
  - Alistair Langton [ALI]
  - Elizabeth Thatcher [LIZ]
  - Lo Chien-Yi [LCY]

- Door members that do not need to reapply:
  - Alex [EGG]
  - Jason Tu [JTU]
  - Alistair Parkinson [APA]
  - Gary O'Donovan
  - Djimon Jayasundera
  - Timothy Chapman [TEC]
  - James Arcus [MPT]
  - Grace Fowler [BLU]
  - Liam Hammond [LMH]

- [MPT] Motions: To remove everyone on door who hasn't re-applied.
  - [EGG] seconds.
  - Unanimous.
 
*[APA] arrives 12.44*

# General Business
- [MPT]: The graphics card purchase fell through because the pictures on the ad were incorrect.
- [MPT] Motions: That we revoke the $600 budget for the time being.
  - [HET] seconds.
  - Unanimous.
- [MPT] will deposit the cash back into Westpac when they open again.

*Meeting closes at 12.46*