UCC Committee Meeting Minutes 2020-09-07 ======================================== Attendance ========== ## Attending - \[MPT\] - \[HET\] - \[MVP\] - \[PQZ\] - \[TEC\] ### Not Late - \[TEC\] ### Apologies - \[MLG\] - \[BRD\] ### Probably Apologent - \[AAA\] ### Other Attending - \[TPG\] *Meeting opened at 20:15* -------------------------------------------------------------------------------- ## Confirmation of minutes from 2020-08-31 - They exist Committee Reports ================= ## President's Report - We got some good news to our email - Have confirmed from Guild exec that our tenancy appeal was upheld - Doesn't say much more than that - We're not getting kicked out - Seems to be worded as if UCC is staying in the same room - However this hasn't been confirmed entirely - Tenancy also have three additional rooms to work with in regards to their - There are still some unknowns - We need to sit down with Guild to work out where we're going from here - Will reply to Bre (Guild Pres) to approach the topics of complaints/breaches - We don't know what they are - We are willing to put in time/effort/money to make our room more suitable - The fact the appeal has been upheld gives us some confirmation - Need to know where they're coming from - What can we do to make this work - Will start with a reply to the email and see where we go from here - Didn't do much else... - Coke machine closer to being back together Actions: - Will be sending an email to Geoff from IT - Email Bre about Guild thing ## Vice President's Report - Fantastic to hear that the Guild/Tenancy issues have been resolved at this point - Given the appeals process...this is the best outcome - The next steps otherwise would have been a pain... - Very happy we have gotten things resolved at this point - Fairly certain this (UCC losing clubroom) relates to the planned renovations for Cameron Hall - Might be good to discuss with Tony Goodman - Other than that: hopefully we can kick up some more engagement with the club - We have had some issues with this for a while - I think that we should see what we can do to amp up engagement - Plan on sending a newsletter soon, not finished yet - With the news that we got today...could time the newsletter to go out at the same time ## Secretary's Report - Went to tenancy meeting 2020-09-03 - Minutes were sent to committee@ - Where did the last week go - Joined choir last week - Has PHYS study to do - ......which mostly involves revising *what and when is a triangle*...... - ...but tomorrow: helping show people from icrar Saturn and Jupiter - ...*how to procrastinate doing physics by pretending to know physics around actual physicists* - **Forgets what actual report was** - Happy to hear the appeal outcome as we can now focus on MU(cc)GA - Put UCCatch Up events on Guild Calendar - Regular events to M(ake) U(cc) G(reat) A(gain) - Happy to run some more online Jackbox on a Saturday - Also wants to play Geoguessr - Misses playing Factorio - Is too scared to open Factorio because time will disappear - Save only has two trains and only two traffic lights - The railway must go on ## Treasurer's Report - Sent apologies ## Fresher Rep's Report - Sent apologies ## OCM Reports ### \[AAA\] - No apologies but probably busy with uni ### \[MVP\] - Don't have a lot to talk about - Happy stuff is going our way for once ### \[HET\] - *"I existed"* - Doesn't have a pile of assignments anymore - Pile of assignments due ASAP has now spread out - Yay - Can actually do things now #### \[MPT\]: I m p r o m p t u E n g a g e m e n t H y p e S p e e c h - Let's have a cracking 2020 - Start of the year was crackin', then ... pandemic - Let's make that our 2021 goal instead - \[TPG\]: Weekly games night event again - Enjoyed the Jackbox game nights - Those were previously Saturday afternoons - Things will get cracking - Soon^TM ---------------------------------------------------------------------- Machine Technical Reports ========================= - Not much new to report... ## Servers ## Network ## Desktops - Corydoras - Didn't get actioned last week - Hopefully will be done this week - \[MPT\] to *unchain it* ## Misc. - Action: move working desktop into place of Corydoras ---------------------------------------------------------------------- New equipment ============= - Tenancy appeal u p h e l d - Valuable email was valuable Drinks and Snacks ================= - More vending machine progress - Might be done within a week -------------------------------------------------------------------------------- External Entities ================= ## Mail - Not checked - *"How did a week pass..."* ## Guild/SOC - See pres/vp reports - Appeal upheld! - Need to do something about the 'compliance issues' - We still haven't had clarification on the issues - Glad to be in this position: we can fix the issues now - Can't fix being evicted - Action: \[MPT\] to follow up as pres \[MPT\] - Guild election comments \[TPG\] - The joys of no longer being a student... Events ====== ## Tech Talks - Next one is moved - Will be next Tuesday...15th - Event to be posted on Facebook/Discord ### UCCatch Up - Has been started from this Friday 4-7 - COVID restrictions 11 pax - We are running an event - This is nice ## Camp Subcommittee Reports - No meeting was had last week - Still waiting on Guild EMP things ## Quiz Nights ### CH Quizmittee - No one from CH Quizmittee this week -------------------------------------------------------------------------------- Action Items from 2020-08-31 ============================ ## \[Committee\] *Committee is generally Ongoing* ## \[Door\] - September busy bee has become October busy bee - Stay tuned for more ### \[MPT\] and \[MLG\] *Not done* - Go to westpac to do things *Has been done via dispense* - Sort reimbursement to \[LCY\] ### \[MPT\] *Ongoing:* - Manual email tweaking - Transcribe the notes from last tenancy consultation ### \[TEC\] - Get this Newsletter started ### \[PQZ\] *Done* - Attend Tenancy meeting *Probably not needed as \[MPT\] to send a general announcement email instead:* - Attempt a super basic script for account locking ### \[BRD\] *Ongoing:* - Stickers - Friday event (UCCatchup Attend) ### \[MVP\] *Ongoing:* - Send google doc through to committee re: Camp items - Poke people to review Camp budget General Business ================ - Door pictures - Pictures of the door - This wasn't really a discussion... - We want to have pictures of door/committee members available in the clubroom so people know who to poke - Also for approachability and appearance of clubrooms *Meeting closed?... 20:52* Current Action Items ==================== ## \[Committee\] - E v e n t s - Send pictures for Whoismittee page needed for clubroom - Enter the shared handover document ## \[Door\] - Next busy bee: first Saturday of October ### \[MPT\] and \[MLG\] - Go to westpac to do things - Check guild account for SPG? ### \[MPT\] - Polite poke about how we can resolve any issues with clubroom/Guild - Send email about CLUBROOM and... include tech talks info / account renewals - Transcribe the notes from last tenancy consultation - Unchain corydoryz and shuffle some Desktops ### \[TEC\] - Get this Newsletter started in heeEEeerrreEEE - After your midsems ### \[PQZ\] - Help with the things - Help make the things happen ### \[BRD\] - Stickers - Friday event ### \[MVP\] - Will send stuff through for camp things ### \[HET\] - Come to the UCCatch up ### Other - *tis time to renew for 2020...* - Contact committee-only@ if you can't access MemberDB - More details at https://www.ucc.asn.au/member/2020/ -------------------------------------------------------------------------------- *Minutes uploaded by [PQZ] at 21:31 on 2020-09-07*