UCC Committee Meeting Minutes 2020-08-24 ======================================== Attendance ========== ## Attending - \[MPT\] - \[MLG\] - \[HET\] - \[BRD\] - \[MVP\] - \[PQZ\] - \[TEC\] - \[AAA\] *Full-mittee. Woo.* *Meeting opened at 20:15* -------------------------------------------------------------------------------- ## Confirmation of minutes from 2020-08-17 - Four sets of minutes Committee Reports ================= ## President's Report - Busy bees and clubroom inspections every week - Attended busy bee, there was a checklist this time - We passed all the items - Not feasible to do a Saturday busy bee every week - Do need to vacuum and dedust - Should set some busy bee dates - Also should clean in the weeks between busy bees - Not much else to report on the UCC front... - Will publish Facebook events for tech talks - Attended the latest subcommittee meeting for camp, can update later ## Vice President's Report - Haven't done any UCC things this week - Had a last-minute what do I need to do this week thought - Had asked MPT a thing, but no reply... - But yes...this week shall be better - This week: not frantically working on an assignment - Clubwise a quiet week ## Secretary's Report - Guild ezone grant due Aug 30 - Would be nice to get a new tablecloth for O-Day - Poster stand/Banner stand... - *Still wants holographic UCC laptop stickers...* - Need to think of interactive things to have at our stalls that the grant could cover - Maybe cardboard cutouts of the faces of billionaires in tech...? Photo-opz - UCCans: if you're reading this, what would you like to see at future stalls... - Haven't done much mmittee-stuff, had to do a big . . . report . . . thing ## Treasurer's Report - Have also been extremely busy - Have done a couple of things for UCC - CH quiz night: ball has started rolling - Could look for sponsors... - Came into UCC today ## Fresher Rep's Report - Made a ticket for CH quiz night - Waiting for more information to put on the ticket - Attended today's busy bee - One thing overheard was: if we wanted door members to help we probably should let them know... - Unfamiliar with busy bees - Got a glimpse of the checklist ## OCM Reports ### \[HET\] - Hasn't done anything - But did this: - Observed the busy bee from the webcams - Two of them went into *night mode* ### \[MVP\] - Non-club things have been progressing in a good way - Ran a D&D game in person! It was good - It was like running it online BUT IT WAS LOUDER - Will talk about club stuff when club stuff occurs ### \[AAA\] - Is here - UCC-wise nothing much has been happening - Nothing much to report -------------------------------------------------------------------------------- Machine Technical Reports ========================= ## Servers - Backup server is on its way to being rebuilt - Is more done than it was last week - \[333\] more 10 GB/s stuff being installed ## Network - Meeting with UniIT probably a good idea - Everything seems fine currently ## Desktops - Sittin' - Being used a bit ## Misc. - C o m e. s e e. t h e. d u a l. m o n i t o r s. -------------------------------------------------------------------------------- New equipment ============= Drinks and Snacks ================= - Drinks machine still out of order - May need to put out a call to see what help we can get with it - Can't put all the work on \[BOB\] ### Motion by \[MPT\]: Motion to budget $150 / week for the snack machine - Seconded by \[MVP\] - *Passed 8-0-0* -------------------------------------------------------------------------------- External Entities ================= ## Mail - \[MPT\]: Sorry to have to repeat this but...not checked - RIP mail - Hopefully not literally RIP'd ## Guild/SOC - SOC meeting and tenancy meeting happen ### SOC Meeting - SOC Meeting happened last week on Tuesday - \[MPT\] went to the SOC meeting on Tuesday - Will send out notes from that meeting - Items discussed: Club carnival, various grants, reimbursements - Reimbursement for executives: potential transcript recognition - Cameron Hall feasibility study results due by the end of the month - There will be an inspector coming in tomorrow (25/08) - There are three new club rooms being divided out - That is a separate process from the reallocation - However, will have to tie into the reallocation process somehow - Reminder also was to continue to social distance - Some other discussions about other events - Nothing that is immediately urgent or relevant to UCC - Quite a bit of money dedicated to wave two SPG's so hopefully our SPG grant will be approved - So we can fix our beloved coke machine ### Tenancy stuff - We now have a checklist of items to tick off for busy bees - Neatness, tidyness...etc - Need a somewhat weekly schedule for door@ / committee - Suggestion to have a once a month larger busy bee - **Suggestion to dedicate the first Saturday of each month to a large busy bee** - Next one then: 5th September (2020-09-05) - \[MPT\] to send out a list of these things to door@ - Busybee next Monday at 13:00 (31/8) - Tenancy meeting next Monday 15:00 (31/8) ## Other Affairs Events ====== ## Tech Talks - \[MPT\] to publish upcoming talks on facespace soon ### UCCatch Up - \[MLG\] volunteers to do catch up or anniversary dinner - \[BRD\] to fresher reprasent at one of these ### Game Night / Movie Night - Fridays as a target for this to be happening - Aug 28 / Sep 4 / Sep 11 ## Camp - Leigh from Guild Events has looked at our Camp EMP - \[MLG\] is doing a camp budget based off \[TAY\] notes - Budget incoming, stay tuned - We have a LAN-plan of sorts - Overall: have locked in as much as we can at this point in time - Poster/ticket design being finalised - Need to wait for meeting with Leigh before advertising ## Quiz Nights ### Tech Quizmittee - Usual slow progress ### CH Quizmittee - Things are happening with this - BRD designed some good tickets for this - Starting to make quiz questions -------------------------------------------------------------------------------- Action Items from 2020-08-17 ============================ ## \[Door\] Ongoing: - Send through COVID certs ### \[Committee\] Ongoing: - Think of events to do ### \[MPT\] Ongoing: - Info statements - Tech Talk: Publish the first one - Is it in person? At UCC? Online? Date? Time? ### \[TEC\] Shifted to \[MPT\] - Follow up with Guild about Tenancy ### \[PQZ\] Ongoing: - Webcam quotes - Account renewals (Monday) - Ad hoc in person event(s) Failed to happen: - Will be around Mondays generally ### \[MLG\] Ongoing: - To do Charity ACAN statement - And help with info statements ### \[AAA\] Done: - Hype the Relayforlife train - *Link has been updated* ### \[HET\] Unknown: - Come into the clubroom ### \[BRD\] Ongoing: - Help with $50 quiz item decision -------------------------------------------------------------------------------- General Business ================ - o7 - Webcams! *Blursed-meeting-time-end* *Committee disappeared at 21:11* -------------------------------------------------------------------------------- Current Action Items ==================== ## \[Door\] - Look out for an email about upcoming busybees and checklist - Will have a busybee on first Saturday in September (05/09) ### \[Committee\] - Help with ezone grant (due VvVvvvV SOOON) - What would make our stall stand out - Event hustle for UCC - Committee-action-items-in-person possibly happening Wednesday (16/08) at UCC ### \[MPT\] - Info statements - Follow up with Guild about Tenancy and appeal ### \[TEC\] - Help \[MPT\] ### \[PQZ\] - Make FB event for big busy bee and do emp (Sat Sep 5) - Send door email about busy bee (?) - Do committee work in person at UCC this week ### \[MLG\] - To do Charity ACAN statement - And help with info statements ### \[MVP\] - Continue being all over camp ### \[BRD\] - Hustle to help make UCC catch up /wb event -------------------------------------------------------------------------------- *Minutes uploaded by [PQZ] at 21:30 on 2020-08-24*