UCC Committee Meeting Minutes 2019-01-02 ======================================== Attendance: =========== Present: -------- - [FVP] - [THA] - [MPT] - [CHB] - [LCY] Late: ----- Apologies: ---------- - [GIR] - [CFE] Absent: ------- - [042] Mentioned: ---------- ======================================== -------------------------------------------------------------------------------- Meeting opened 18:10. ## Confirmation of minutes from 2018-12-12 - Regarding Cameron Halloween finances; - Subcommittee regulations (which we agreed to) state that finance breakdown as produced by subcommittee is binding - Hence, motions to accept/reject the financial report are irrelevant - Subcommittee minutes were unclear and have been amended to show that finance breakdown was approved - UCC had been withholding funds from Unigames, UniSFA and Panto because of the confusion. - The outstanding amounts have since been paid, so this has been resolved. - Apologies to Unigames, UniSFA and Panto for the delays and miscommunication. Committee Reports ================= ## President's Report - Had a bit of a screwup with Cameron Hall-oween finances, hopefully everything has been fixed now - Bought some 10GbE equipment as per the budget ($239.78 out of $240) - Forwarded order confirmations to `committee-only@` - Learned one thing this Christmas: people really don't like whenisgoods `-_-` - Had holidays - Did some work on [MemberDB](https://gitlab.ucc.asn.au/frekk/uccportal) - It's relatively functional, and the signup / renewal forms are stable enough to use - No automatic account creation or payments yet. - Almost lost $30 on some USB-C hubs that never arrived at UCC. :'( - Hacked together a [nice form thingy](https://www.ucc.asn.au/events/busybee2019.html) which could help avoid cleanup attendance / apologies shenanigans in the future - Nobody has filled it in yet though ## Vice President's Report - Nothing to report. ## Secretary's Report - Absent. ## Treasurer's Report - Sends apologies. ## Fresher Rep's Report - Sends apologies. ## OCM Reports ### [CHB] - Working on Fresher guides. ### [LCY] - House got burgled. - Offended because they stole next to nothing. ### [MPT] - We need to think of things to run for Uncharity Vigil. -------------------------------------------------------------------------------- Machine Technical Reports ========================= ## Servers - Still serving. - [FVP] Winbind over to SSSD on some things. ## Network - Wifi can probably be fixed for Windows clients relatively easily. - Needs someone to regenerate the certificates with the correct attributes. ## Desktops - Not dead yet. ## Misc. - Door members can now login to [MemberDB](https://secure.ucc.asn.au/members/). - Access is based on membership of the `door` group in AD. -------------------------------------------------------------------------------- New equipment ============= - SFP+ things - Box for square reader - SIM card for phone Drinks and Snacks ================= - We're probably fine until February. - [LCY] might buy a little more soonish. -------------------------------------------------------------------------------- External Entities ================= ## Mail - Not checked, Guild is closed anyway ## Guild/SOC - Tenancy cleanup dates for 2019: - Weds 23rd January - 3-6pm - We should organise a busybee ASAP. - Thursday 21st March - 3-6pm - Weds 8th May - 3-6pm - Weds 10th July - 3-6pm - Weds 2nd October - 3-6pm - Weds 20th December - 3-6pm - Inspections will be carried out on the above dates, however cleanup itself can be scheduled earlier (ie. on Saturday) - UCC has to be open on the Wednesday so the inspection can take place - Tenancy meetings are at 6pm on the above dates. - Tenancy wants us to hand in our Cameron Hall keys - UCC has had CH access apparently since the 90's - [Formal standing agreement](https://lists.ucc.gu.uwa.edu.au/pipermail/committee/2011-February/004232.html) (see attachments) with UWA Guild and UCC was in place 2010-2011 - This resulted in the 2 sets of upper/lower keys we currently have - The standing agreement could probably be renewed ## Other Affairs Events ====== ## Uncharity Vigil - [CHB], [MPT] - Ideas need to be had. - Discussion likely to be on discord. - [MPT] to annoy people until they do things. ## O-Day - Register for a spot (due 31st Jan, payment due 8th Feb) - Plan activities - See [this email from 2012](https://lists.ucc.gu.uwa.edu.au/pipermail/committee/2012-January/004622.html) for some useful tips -------------------------------------------------------------------------------- Action Items from 2018-12-12 ============================ - [FVP] Sell Sunkist - Done, ish, see correction of minutes above - [FVP] Make Subcommittee Approve Cameron Halloween Budget - Was already done by subcommittee, [FVP] was just being silly. See above. - [CHB] Fresher and Door Guide - [042] Deal with Suns - [COMMITTEE] Deal with Door - [LCY][FVP] Look into intial steps for UCC renovation in relation to Guild Masterplan ### Some more action items from longer ago: - [FVP] Schedule tech talks - [FVP] Look into movie nights with UniSFA - [CHB] Write quiz night handover - [FVP] Buy 10GbE SFP+ cards & modules - Done - [COMMITTEE] Decide which benchtop power supply to buy - [COMMITTEE] Decide which USB-C hubs to buy - [COMMITTEE] Write new group application guidelines -------------------------------------------------------------------------------- General Business ================ - [FVP] Do something about the new 3D printer - It now works, is any software configured? - Schedule a couple of 3D printer workshops to teach people how to use it (and promote its existence) - [FVP] What information do we want to collect for member signups? - Incorporations Act requires only name & email - Guild sometimes likes student / ID numbers (also they can be useful) - Phone number: useful for contacting people when email doesn't work - Date of birth: why? - [FVP] Quick review of room closing poster & recap door-related TODO Meeting closed at 19:10 Current Action Items ==================== - [FVP] Follow up with tenancy agreement about keys. - [FVP] Roster and organise for O-Day - [FVP] Schedule tech talks - [FVP] Look into movie nights with UniSFA - [FVP] Decide which USB-C hubs to buy - [FVP] Something something 3D printer workshops. - [MPT] To annoy people until they do things for Uncharity Vigil. - [MPT] Schedule tech talks - [CHB] Fresher guide - [CHB] Write quiz night handover - [LCY] Post door poster to discord. - [CHB][THA][LCY] Write new group application guidelines - [042] Deal with Suns - [LCY][FVP] Look into intial steps for UCC renovation in relation to Guild Masterplan - [CFE] Decide which benchtop power supply to buy - [COMMITTEE] Deal with door -------------------------------------------------------------------------------- *Minutes uploaded by [THA] at 22:01 on 2019-01-02*