C Committee Meeting Minutes 2018-11-28 ======================================== Attendance: =========== Present: -------- Committee: - [FVP] -- President - [CFE] -- Treasurer - [MPT] -- OCM - [CHB] -- OCM - [LCY] -- OCM Apologies: ---------- - [GIR] -- Fresher Rep Absent: ------- - [THA] -- Vice President - [042] -- Secretary Mentioned: ---------- - [TRS] -------------------------------------------------------------------------------- Meeting opened: 18:13 ## Confirmation of minutes from 2018-11-21 Committee Reports ================= ## President's Report - Went on a tool cupboard supplies run, see below - Broke and then subsequently unbroke AD, see machine tech ## Vice President's Report - Absent ## Secretary's Report - Absent ## Treasurer's Report Accounts: Guild: $2808.08 Mastercard: $61.25 Cheque: $5918.88 - Haven't received the money yet, but grant allocations have been released - $928.66 allocated to UCC, which was the maximum (down from last sem) - Most of the terminals have now been paid for, just waiting on [TRS] ## Fresher Rep's Report - Apologies ## OCM Report -- [CHB] - Nothing to report ## OCM Report -- [MPT] - Been pressganged into being secretary **[042][Oi I'm still editing this]** - Nothing else to report ## OCM Report -- [LCY] - Nothing to report -------------------------------------------------------------------------------- Machine Technical Reports ========================= ## Servers - Samson no longer a 32-bit container ## Network - Networking - IPv6 still broken because UWA ## Desktops - Still topping desks - Roaming profiles fixed - Start menus now intermittently broken, but can be fixed ## Misc. -------------------------------------------------------------------------------- New equipment ============= - [FVP] bought some things - Should have more things coming in the mail - remember to check - Bought a lot of tape, intended to last for another 6 months (allowing for present crime rates) - 25mm snap-off knife plus 10pk extra blades, should last a while - Methylated spirits (2 \* 1L) - Some fresh permanent markers (which hopefully will stay fine-tipped) - Total was $130.41, plz reimburse - [MPT] motions to reimburse - [CFE] seconds - 4-0-1 - Motion passes Drinks and Snacks ================= - Nothing new so far - [FVP] Stuff in the machine room from CamHalloween is now ours, and we owe them money (if we agree) - It's all been acounted for, at least - [CFE] wants to know how much it will cost us to buy - Not agreeing unless we get it for the same price as could get from the supermarket -------------------------------------------------------------------------------- External Entities ================= ## Mail - Not checked ## Guild/SOC - Nothing except grants ## Other Entities - No other entities (we are alone in this world) Events ====== ## Uncharity Vigil - [CHB], [MPT] - [CHB] We have to decide on a date (either 1st or 2nd of February) - [FVP] That's the week before exams for summer units - [CFE] Won't have any benefit from weekday attendence over the holidays - [MPT] Might be better to have it on Sat to make setup on weekend - Consideration of public transport - Club doesn't have an opinion - [CHB] Need to think of events to run ## Cameron Hall-oween - [FVP], [GIR] - [FVP] Proposed budget is available, not yet officially approved by the subcommittee - [CHB] We should have the budget forwarded to us to read through - Numbers still subject to change because drinks not fully dealt with, nothing to vote on -------------------------------------------------------------------------------- Action Items from 2018-10-31 ============================ - [CFE] Make sure Charity Vigil financial matters are resolved - Done - [CFE] Do research for oscilliscopes - Probably want to get a Rigol - good value for money and pretty nice - Recently released a new product, want to wait and see whether it's good for us - [FVP] Send email to tech about AD stuff - Did, but not about that particular stuff - [FVP] Look at [yautja]'s membership application - Being done, not by [FVP] - [FVP] Forward handover document to Uncharity Vigil reps - Done - [FVP] Purchase USB -> Ethernet adapters - Done, on their way - Don't send stuff to Guild again - [FVP] Send emails to other computer clubs regarding their existence - Not done - [MPT] Send email about WACTF and maybe make a Facebook event - Not done, too late - Remember to remove this action item - [CHB] Facilitate discussions about machine room renovations - Ongoing - Probably do the floors first, but could do both at the same time - Needs to look into quotes for flooring - [CHB] Make new fresher guide - Ongoing - [042] Look into selling the Suns - Unknown, not here - [LCY] Make door closing checklist poster - Done -------------------------------------------------------------------------------- General Business ================ - [FVP] Has the 3D printer base sticker arrived yet? If not, maybe order another one - [CFE] Done, expecting it to be shipped - Has not been lost in the mail - [FVP] Thoughts on what to over holidays - Should brainstorm for O-Day - Everyone should know their role in getting O-Day done - [CFE] We lose people on their way to the clubroom - [FVP] Maybe get another pinup board - Put on machine room door - General agreement - [MPT] When to have next meeting - Someone will be away every week until next year - Things are slowing down, need less frequent meetings - General agreement on meeting two weeks from now - Can pass things by circular or can wait, check Discord Meeting closed at 19:11 Current Action Items ==================== - [FVP] Forward the Cameron Hall-oween budget to rest of committee for examination - [FVP] Send another email to tech about more different AD stuff - [Committee] Brainstorm O-Day activities and what we want the club to be -------------------------------------------------------------------------------- -------------------------------------------------------------------------------- *Minutes uploaded by [042] at 18:02 on 2018-12-04*