UCC Committee Meeting Minutes 2018-11-21
========================================

Attendance:
===========

Present:
--------
Committee:

 - [FVP] -- President
 - [THA] -- Vice-president
 - [CFE] -- Treasurer
 - [MPT] -- OCM
 - [CHB] -- OCM
 - [LCY] -- OCM
 - [GIR] -- Fresher Rep

Non-committee:

 - [NTU]

Late:
-----
 - [042]: 19:03

Mentioned:
----------
 - [TBB]
 - [DIE]
 - [ALI]
 - [BOB]

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Meeting opened: 18:05

## Confirmation of minutes from 2018-10-31

Committee Reports
=================

## President's Report
- William Corbett of UniSFA is in contact with the charity from Charity Vigil
- Purchased [replacement heating element(s) for Anycubic 3D printer](https://www.ebay.com.au/itm/362429981306)
    - Should arrive 2018-11-13
- Also bought some potentially useful [USB-C peripherals](https://www.ebay.com.au/itm/142783643425)
- MOTD updated by [CHB]
- Checked the mail
    - Old habits die hard
	- Waiting for 3D printer parts & USB-C things
- Artemis LAN was fun

## Vice President's Report
 - Power supply bought
 	- Still in the machine room
 - Looked at monitors to buy

## Secretary's Report
 - Absent

## Treasurer's Report
Accounts:
	Guild: $2808.08
	Mastercard: $174.25
	Cheque: $6013.66
 - Guild grants aren't in
 - We'll get an email when they come in

*Ask whether Ed team, Soc team, Secretary or OCMs want to make a report*
 
## Fresher Rep's Report
 - Freshers are almost no longer Freshers

## OCM Report -- [CHB]
 - Ran Artemis LAN
   - Was good minus the technical difficulties
   - Events are easy to run!
## OCM Report -- [MPT]
- UWAnime Uncharity Vigil reps selected and added to group chat
    - Have submitted availability on whenisgood, awaiting other responses
 - Machines hate him
## OCM Report -- [LCY]
 - We need to actually send out the dumb terms that were bought

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Machine Technical Reports
=========================

## Servers
 - Actually work

## Network
- UWA IT is planning major core network upgrades on Sunday 2018-11-18 and Sunday 2018-12-09
    - IPv6 services will be impacted
    - Wheel is being kept updated with relevant info
	- External v6 is currently mostly broken
- AD has been broken since Monday, fixed thanks to [CFE] et al.
	- Roaming profiles are probably still borked

## Desktops
- Cobra has had more weird graphics card issues, apparently fixed by reseating
- Clownfish also had strange graphics card issues, started working again by itself
- Cichlid still needs the new power supply to be put in

## Misc.
- Outgoing emails from UCC may be marked as spam by UWA mailservers
- Clubroom port 14 (behind napoli/clownfish) is very dodgy but works with some cable wiggling

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New equipment
=============
- USB-C chargers
    - Have been placed in tool cupboard for now, should we put them out somewhere more obvious?
	- Reimburse $147.90 to [FVP]
- Power supply for Cichlid
	- Reimburse $94.00 to [THA]

Drinks and Snacks
=================
- Halloween subcommittee still has to decide what to do with the leftover stuff in the machine room.

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External Entities
=================

## Mail
- Letter for [GOZ]
- 1 membership form from [yautja]

## Guild/SOC

## Other Entities

Events
======
- Any thoughts about doing something for [WACTF](https://capture.tf/)?
	- Saturday-Sunday 1-2 December, held in Bankwest Place (Murray St, Perth)
	- Registration closes 24th November
	- [MPT] did this last year, says it was fun

## Uncharity Vigil - [CHB], [MPT]
- Whenisgood not done by some people
	- They know who they are

## Artemis LAN - [CHB]
- Reimburse for posters
	- $4.20 to [CHB]
		- [FVP] motions to reimburse
			- [CFE] seconds
			- 6-0-1
- Good turn out
- Probably should be run again

## Cameron Hall-oween - [FVP], [GIR]
- Wrapup meeting Thursday 22 November, 11:00
- [FVP] should check the amount that has been gotten by Square and EventBrite

## Anniversary Dinner
- Terminal sales
	- Actually give them out/get money for them

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Action Items from 2018-10-31
============================

- [CFE] Continue writing camp network documentation
- [CFE] Make sure Charity Vigil financial matters are resolved. 
- [FVP] to make Square work
    - In progress
    - Nexus 5X from [THA] looks to be the best option for hardware
    - Square reader from [FVP] is $59
    - Peripherals: subject to testing, likely a bunch of cheap adapters from eBay
- [FVP] Purchase suitable USB-C chargers.
    - Done, arrived, labelled & engraved.
    - Would be nice to put something up so people know we have them.
- [FVP] Facilitate dicussion about new monitors.
	- **STOLEN** by [THA]
- [FVP] Add [TBB] and [DIE] to door.
    - Done
- [CHB] Facilitate discussions about machine room renovations.
- [THA] Print spec cards for machines.
- [THA] Figure out how to best install/fix Steam on Linux desktops.
- [THA] Get tampons for the first aid box.
	- Done by [LCY] and [042]
- [MPT] Look into clubroom stickers.
	- Looked up prices
	- 75¢ per
- [042] Look into shirts.
	- Sort of done
	- We need to think about colours
- [042] Look into the price of getting keys cut.

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General Business
================

- Door Applications
  - [ALI] Alistair Langton
	  - [THA] motions to add
		  - [LCY] seconds
		  - 6-0-1
	  - [ALI] to be added to door
- [FVP] Planning, documentation & handover (mostly handover) for events next semester
    - Open day
        - Write/update fresher guide
    - Start of semester events
        - Fresher welcome
    - Workshops & tech talks
        - [ATA] is likely available
        - [FVP] will be running some kind of Linux sysadmin workshops
        - [DOM] has expressed interest in running Unity tutorials
        - Suggest booking in tech talks for at least first 6 weeks of semester ASAP, can go in fresher guide
    - Weekly events
        - Vive nights
			- [GIR] and [MPT] would like to run them
        - Movie nights (possibly w/ UniSFA)
			- [FVP] to look into them
    - Camp
        - Camp Leschenaultia booked for 3 nights, Friday-Sunday 19-21st July 2019
        - Remind about installing eyelets when/if we confirm booking
		- Still waiting on other clubs to figure out if there's somewhere better to go
			- Woodman Point it a no -- we can't book it in time
			- UniGames is looking at something
			- [FVP] to look at things
	- Interclub events
		- Quiz night
			- [CHB] to look at handover
		- Charity vigil
			- Maybe ask [JAS] about a handover documents she's already written
			- [FVP] to forward handover document to Uncharity Vigil reps
		- Uncharity vigil
- Buy some useful USB peripherals - see the wish list
	- [042] arrives -- 19:03
    - [USB to Ethernet (100Mbps)](https://www.ebay.com.au/itm/152165605842) - $6.19 each
    - [USB 3.0 to Gigabit ethernet](https://www.ebay.com.au/itm/152165605842) - $12.79 each, RTL8153-based
    - USB-C hubs (see President's report)
	- Further discussion is required especially regarding hubs
	- [FVP] Motion to budget $30 to buy USB -> Ethernet adapters
		- [042] Seconds
		- 8-0-0
- Look into setting up committee-only password store for things that shouldn't be in uccpass
- Selling the Suns: who wants to do it?
	- [042] will look into it
- [FVP] Ping other computer clubs to make sure they still exist
    - COMSSA (Curtin), MITS (Murdoch), CASSA (ECU)
    - Can we do anything together? Any ideas for cross-club, cross-uni events in the next 18 months?
    - COMSSA has a server colocated in our machine room, are they actually still using it?
- Room closing checklist poster for door members.
- [FVP] Make eggman say things via dispense (with surcharge)
    - Is it a good idea? How much should it cost?
	- Bad idea
	- Maybe preset options would be alright
- [FVP] Buy a decent benchtop power supply
    - 0-30V 5A regulated power supply - [Jaycar](https://www.jaycar.com.au/0-to-30vdc-0-to-5a-regulated-power-supply/p/MP3840) $179 or [Altronics](https://www.altronics.com.au/p/m8305-powertran-30v-5a-regulated-bench-top-power-supply/) $189 (but possibly down to $155)
	- [BOB] recommends one of [these](https://core-electronics.com.au/rigol-dp-712-single-channel-dc-power-supply.html) for $515
		- Existing benchtop power supply probably just needs to be labelled, it can do fixed voltages fine
	- [0-30V/5A from Element14](https://au.element14.com/tenma/72-2690/bench-power-supply-1-ch-30v-5a/dp/256398201) for $112.84
	- Will be voted on in circular
- [FVP] Get a 10GbE card for Loveday
    - See [email to tech@](https://lists.ucc.gu.uwa.edu.au/pipermail/tech/2018-November/005032.html)
    - Suggestion: budget $80 to buy a [Mellanox ConnectX-2 SFP+ PCIe card](https://www.ebay.com.au/itm/192421526775)
	- Also [10GbE SFP+ direct connect cable](https://www.fs.com/au/products/30856.html) for $17 + $13 shipping/tax = $30
		- Or 2 [10GbE SFP+ generic transceiver](https://www.fs.com/au/products/74668.html) for $22 each + $16 shipping/tax = $60
	- [CFE] thinks might as well update Loveday instead -- maybe put it in Motsugo or buy two?
	- [FVP] motions $240 to buy two SFP+ cards and four SFP+ modules
		- [MPT] seconds
		- 8-0-0
- [333]: Finalise the winners of the glass terminal auction, and discuss the process for contacting them and arranging payment.
	- People can pay by bank transfer, dispense or square (if available)
		- If square, people will have to pay the surcharge
	- We need to make sure door knows about dispense payments
	- After payment is guaranteed, we can send the terms
- [333]: Chase up the original auction sheets from [CFE] with the unique item numbers to avoid any ambiguity (eg. member X won a VT320 - which VT320?)
- [FVP] motion to reimburse [DJF] $270.13 for snack run
	- [042] seconds
	- 8-0-0
- [FVP] motion to reimburse [TBB] $4.75 for paper towels
	- [CFE] seconds
	- 8-0-0
- [FVP] motions to budget $50 for two USB-C cables
	- [042] seconds
	- 8-0-0
  
Meeting closed at 19:45
  
Current Action Items
====================
- [CFE] Continue writing camp network documentation
- [CFE] Make sure Charity Vigil financial matters are resolved
- [CFE] Do research for oscilliscopes
- [FVP] Send email to tech about AD stuff
- [FVP] Look at [yautja]'s membership application
- [FVP] Forward handover document to Uncharity Vigil reps
- [FVP] Purchase USB -> Ethernet adapters
- [FVP] Send emails to other computer clubs regarding their existence or lack thereof
- [MPT] Send email about WACTF and maybe make a Facebook event
- [CHB] Facilitate discussions about machine room renovations
- [CHB] Make new fresher guide
- [042] Look into selling the Suns
- [LCY] Make door closing checklist poster


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*Minutes uploaded by [FVP] at 22:06 on 2018-11-21*