UCC Committee Meeting Minutes 2018-10-17 ======================================== Attendance: =========== ## Present: - [JWB] William Chesnutt [Vice President] - [CFE] Zack Wong [Treasurer] - [FVP] Felix von Perger [Secretary] - [LCY] Chien Yi Lo [OCM] - [THA] Tom Hill Almeida [OCM] ## Late: - [CHB] Alden Bong [OCM] ## Apologies: - [GIR] Caira Bayman [Fresher Rep] ## Mentioned: - [GOZ], [LLL] - Koha of UniSFA - UWA IT - "New" door members: [DIE], [TBB] - Ex-door members: [osterguard] *Meeting opened at 13.00:02* ## Confirmation of minutes from 2018-10-10 - [CHB] was late, not absent -------------------------------------------------------------------------------- Committee Reports ================= ## President's Report - No President. ## Vice President's Report - Very busy with take home tests and assignments. - Put a thing in Discord about Anniversary Dinner. - Messaging people asking them to come has been somewhat successful. ## Secretary's Report - I am disappointed with the behaviour of certain committee member(s). - Checked the mail. - Received set of keys from [GOZ]. ## Treasurer's Report - Accounts: - Guild: $2970.26 - Mastercard: $77.74 - Cheque: $3920.21 - Not had a chance to look at monitors. - Been murdered by assignments. ## Fresher Rep's Report - Absent. ## OCM Reports - [THA] I'm being murdered by assignments. - [LCY] has nothing to report. -------------------------------------------------------------------------------- Machine Technical Reports ========================= ## Servers - UniSFA Koha was down, might not have been fixed. - Logrotate isn't working on mussel, the disk was full. ## Network - [THA] Did we ever get a new CA set up for the wifi? - [CFE] Nope, been meaning to look into that for a while. ## Desktops - Cobra's display seems to have started working again... - [THA] is still working on fixing Steam, probably to be fixed after exams. - Dodgy power supply in Cichlid (according to BIOS warning). - Good idea to order a new one, see general business. ## Misc. - UWA IT cannot open a generic ServiceNow account for UCC Wheel, such an account would pose problems for Security and Auditing. - [FVP] is still working on it. -------------------------------------------------------------------------------- New equipment ============= - [FVP] has donated a Type-N to RP-SMA antenna adapter cable. Drinks and Snacks ================= - We are almost entirely out of soft drinks, except for 1 pack of coke. -------------------------------------------------------------------------------- External Entities ================= ## Mail - No mail. ## Guild/SOC - SOC meeting this evening - [FVP] can attend. ## Other Affairs - Electrolux hasn't sent us any further invoices. Events ====== ## Vive Nights - Dead, to be re-vive-d soon. ## Artemis LAN - [CHB] is working on it. ## Cameron Hall-oween - Approve proposed budget for event. - [JWB] Motion to approve the budget as put forward by the Halloween subcommittee. - [LCY] seconds. - Motion passes unanimously. ## Relay for Life - Went well, according to [LLL]. - UCC attendance unknown, don't want to know. ## 44th Anniversary Dinner (2018-10-20) - Booking confirmation email from The Royal: - Inside venue is preferred. - Pizzas will be served in staggered fashion. - Wristbands for bar tab will be provided on the evening. - *[CHB] arrives 13:09:38.* - Bar tab restriction: tap beer, tap cider, wine by the glass, house spirits, "royal mocktails". - Reduce pizza order to 20 from 27. - TODO: [JWB] Reply to The Royal. - Discuss auction format & items. - [JWB] I'm a huge fan of silent auction. - *[JWB] leaves at 13:34:45.* ## Study Events for all CITS units - It was good, reasonable turnout, thanks to UEC for providing pizza. - Would be worth organising more events like this in the future. ## Language Week Stall - Was fun, went well, event was poorly attended. - Parabolic 2.4GHz antenna is somewhat set up and can be used for wifi. -------------------------------------------------------------------------------- Action Items from 2018-10-10 ============================ - Committee: Determine which things are up for auction at Anniversary Dinner - *not done*. - [GOZ] Book camp at Camp Leschenaultia for 19th to 22nd July 2019 & ask to install eyelets - *done*. - Details have been sent to [FVP]. - [CFE] Implement committee handover documentation archive - *not done*. - [CFE] Continue writing camp network documentation - *not done*. - [CFE] Buy USB-C chargers - *not done*. - [CFE] Investigate options for new monitors - *not done*. - [FVP] can do this. - [CFE] Make sure Charity Vigil financial matters are resolved - *not done*. - [FVP] Remove ex-door members from door - *done*. - [CHB] Facilitate discussions about machine room renovations - *ongoing*. - [CHB] Follow up / redo Anniversary Dinner EMP - *done*. - [THA] Finish inventorying and make spec cards for machines - *partially done*. - Inventory is complete, just need to make cards. - [THA] Figure out how to best install/fix Steam on Linux desktops - *not done*. - [GIR] Organise a drink/snack run. - TODO: [THA] Coordinate snack run with [GIR]. - [JWB] Forward subcommittee meeting minutes to committee - *done*. -------------------------------------------------------------------------------- General Business ================ - Buy a new power supply for Cichlid. - 600W or 700W should be sufficient. - [CFE] Motion to budget $100 for a new power supply for Cichlid. - [THA] seconds. - Motion passes unanimously. - TODO: [THA] Send email to tech@ and order power supply. - Door applications - [DIE] Cam Locke - [THA] Motion to add [DIE] to door. - [FVP] seconds. - Motion passes: 5 committee in favour, 2 absent, 1 vacant. - [TBB] Alfred Burgess - Committee notes that [TBB]'s door application should not be used as an example. - [FVP] Motion to add [TBB] to door. - [THA] seconds. - Motion passes: 5 committee in favour, 2 absent, 1 vacant. - TODO: [FVP] Add new door members to door. - Door removals - [osterguard] was removed from door by circular for leaving the room open too often. - Organise a drinks & consumables run - Wide masking tape (someone stole the last roll), more gaffar tape. - Methylated spirits. - Blutac. - UCC Wishlist whiteboard has been reclaimed for actual things to buy. - [THA] can probably do a drinks run next week. - Woolworths does free delivery on orders over $300. - TODO: [THA] Organise a drinks run. - Group admission guidelines - [CFE] For door we should keep (formalise) the existing procedure with LOLCATDOG. - [FVP] The current guidelines don't explain explicitly how people should go about applying for groups, this could lead to confusion in the future. - [THA] Wheel should still need to nominate members who are on wheel, this should be in the regulations/guidelines. - However, not everyone can go to Project Night... - [THA] Can we remove the inactive wheel member accounts from the wheel group? - [FVP] We have 40+ inactive UCC member accounts who are currently on wheel. - [THA] If someone with a locked wheel account comes to UCC and renews their membership, should they immediately have wheel access again? - [FVP] Removing wheel members is controversial - I think we should work to gradually transition to a system where wheel memberships are "renewed" in a similar fashion to door (long term). - I would like to change the idea that our systems are maintained by people who you've never met. - TODO: Committee: Write draft group admission/application guidelines. *Meeting closed at 14:45:24.* Current Action Items ==================== - Committee: Determine which things are up for auction at Anniversary Dinner. - Committee: Write draft group admission/application guidelines. - [CFE] Implement committee handover documentation archive. - [CFE] Continue writing camp network documentation. - [CFE] Make sure Charity Vigil financial matters are resolved. - [FVP] Find suitable USB-C chargers to purchase. - [FVP] Investigate options for new monitors. - [FVP] Add [TBB] and [DIE] to door. - [CHB] Facilitate discussions about machine room renovations. - [THA] Print spec cards for machines. - [THA] Figure out how to best install/fix Steam on Linux desktops. - [THA] Coordinate snack run, and check with [GIR]. - [THA] Send email to tech@ and order power supply for Cichlid. - [JWB] Reply to The Royal. -------------------------------------------------------------------------------- *Minutes uploaded by frekk at 21:02 on 2018-10-17*