UCC Committee Meeting Minutes 2018-08-08 ======================================== -------------------------------------------------------------------------------- Attendance: =========== ## Present: - [JWB] William Chesnutt [Vice President] - [CFE] Zack Wong [Treasurer] - [FVP] Felix von Perger [Secretary] - [GIR] Caira Bayman [Fresher Rep] **Non-committee** - [BJS] Sam Benson - [DAS] Donald Sutherland ## Late: - [CHB] Alden Bong [OCM] - [LCY] Chien Yi Lo [OCM] ## Apologies: - [GOZ] Andrew Gozzard [President] ## Resigned: - [KAT] C. C. 'Blake' [OCM] ## Mentioned: - [NTU], [DOM] - Wine Appreciation Club ---- *Meeting opened at 13:00:52* Committee Reports ================= ## President's Report - Absent. ## Vice President's Report - Door policy. ## Secretary's Report - Returned cupboard keys to Guild Student Centre - Added vive nights & nostalgia night to Cerberus - Haven't checked the mail, very busy. - Went to Halloween meeting - Need to organise an OGM ## Treasurer's Report - Money, we got it - Guild: $2970.26 - Mastercard: $81.23 - Cheque: $6663.10 - RCD testing happened this morning, I was here. - Testing went fine, post testing though... ## Fresher Rep's Report - Went to Halloween event subcommittee meeting ## OCM Reports - [KAT] has resigned. - There is a distinct lack of OCMs in the room. -------------------------------------------------------------------------------- Machine Technical Reports ========================= ## Servers - [CFE] and [FVP] shut everything down before the RCD testing this morning - Maltair won't boot any more. Whoops. - Mooneye now has proper rack rails! Yay! ## Network - Working. Except for Maltair. - [CFE] notices that the camp antenna has disappeared. - Secretary's note: [NTU] stole it and added it to the Theftbook. ## Desktops - On desks. -------------------------------------------------------------------------------- New equipment ============= - Nothing new. Drinks and Snacks ================= - Should do a drinks run soon. -------------------------------------------------------------------------------- External Entities ================= ## Mail - Not checked. ## Guild/SOC - RCD testing in Cameron Hall, Wednesday 2018/08/08 08:00-10:00 AWST - Shamrock Electrical wants a representative to be present to coordinate testing with. - Contact jack.spagnuolo@guild.uwa.edu.au to discuss. - Email reply sent saying we would not send any representatives, [CFE] showed up anyway and made sure things didn't get _totally_ broken. - Thanks to [CFE]. - *[LCY] arrives 13:10* - *[CHB] arrives 13:12* - [JWB] motions to approve the updated subcommittee regulations. - [CFE] seconds. - Motion passes: 5 in favour, 1 abstain. ## Other Affairs - Wine Appreciation Club wants a reply to their email - Wanted wifi, webcam and to participate in Cameron Hall culture. - Wifi: Not offered as a service to clubs, only as a service to UCC members across Cameron Hall. - Members can sign up individually to use UCC services. - UCC can provide a wired internet connection (ie. for use with a clubroom computer) as it does for UniSFA and UWAnime. - Webcam - UCC *can* provide a webcam service, but it simply allows the webcam to be viewed, a semi-reliable archive and no security or service guarantees of any kind. - UCC shall not be held liable for any matter related to the webcams. - WAC will need to pay the costs of installation. - Signup as a club is possible at the non-student/non-guild price. Ask a door member in UCC to sort this out. - TODO: [JWB] to send an email reply. Events ====== ## Movie nights - Movie nights have been cancelled since [KAT] was running them and has now resigned. - Nobody wants to revive them. - Joint movie nights with UniSFA? ## Vive Nights - Vive nights are now on Wednesdays - TODO: [JWB] Make facebook event for Vive Nights. ## Sysadmin "Tech-talk" workshop - Deferred. ## Camp - Pay invoice - Price has gone up to $35 pp pn this year - Invoice is for $1700.00, has not been previously budgeted. - [JWB] Motion to pay Camp Leschenaultia the $1700.00 we owe them. - [CHB] seconded. - Motion passes unanimously. - TODO: [CFE] Pay the invoices. - Book for next year - Explore alternate venues. - [FVP] Consider joint camp event with Unigames? - Everyone apart from [FVP] and [LCY] disagree with this prospect. - Write camp docs - TODO: [CFE] and [FVP] to write camp documentation. ## Nostalgia Night (11-08-2018) - Event has been created on Facebook, posters have been put up, displayed on Cerberus. - Bring your oldschool games and consoles to UCC this Saturday evening! - TODO: [FVP] to send email about Nostalgia Night to ucc@ucc.asn.au ## Charity Vigil - Elect UCC subcommittee reps - [GOZ] and [JWB] have volunteered as reps. - Committee is in consensus. - PCS is interested in joining the event. Are we cool with this? - Committee cannot think of any problems, scheduling nightmares aside. ## Cameron Hall-oween - Elect subcommittee representatives. - We elected reps a while ago, [FVP] and [GIR]. If it didn't get minuted/ratified properly we should do that again. - Committee is in consensus about selection of reps. - Approve subcommittee regulations - See above. - Mistakes were made, Panto is part of the event and we need to organise another meeting. ## Relay for Life - UCC is in a joint team with UWAnime. - [JWB] UCC _has_ to do more laps than the other clubs. - TODO: [LCY] Make Facebook event for Relay for Life. - TODO: [FVP] Make some graphical material for Relay for Life advertising. ## Anniversary Dinner - Where? - The venue should ideally be near UWA - Have a look at venues used in the past - Suggestions are welcome. - When? - Event should run mid-October, depending on venue availability. - How much ($$$)? - Research past dinners and look at tabs and ticket prices. - Event will likely be run at a loss if it ends up being a good event. - Advertising / EMP - This would be a "major" event under the Guild regulations. - Aim to have this done in the next 3 weeks. - TODO: [JWB], [CFE] and [CHB] - investigate possible venues. ## Open Day (Sunday 12th August) - Open Day is from 10am to 4pm. - Who will be there and for how long? - [JWB] is happy to be there later in the day. - [FVP] can be there at 10:00. - [CFE] can be there at 9:00-10:00. - [LCY] can be there 9:00-12:00. - [CHB] can be there after 13:00. - [GIR] can't make it. - We have a 3x3 marquee and a trestle table in the big marquee. ## Build-A-3D-Printer - We have a new 3D printer, let's make an event for it! -------------------------------------------------------------------------------- Action Items from 2018-07-31 ============================ ### [GOZ] - Ask Camp Lesch to install some eyelets. - Waiting to pay invoice/book at the same time. ### [JWB] - Ensure that committee has access to the draft door policy before next meeting. - *done* ### [CFE] - [CFE] Implement committee handover documentation archive - *ongoing*. - [CFE] to reimburse [FVP] $318.34 AUD for 3D printer - *not yet done*. ### [FVP] - [FVP] and [CFE]: Organise sysadmin workshop for semester 2 - *ongoing*. - [FVP]: Produce specsheet for new porcupine - *not done*. ### [KAT] - [KAT] and [CFE]: Print cards for machine specs and clubroom rules - *deferred*. - [KAT] is sadly no longer with us. ### Others - [JWB], [LCY] and [CHB]: Continue discussing door policy reviews - *almost done* -------------------------------------------------------------------------------- General Business ================ - [CFE] Motion to reimburse [LCY] $14.58 for Nostalgia Night posters. - [JWB] seconds. - Motion passes: 5 in favour, 1 abstains. - [CFE] Motion to reimburse [LCY] $8.54 for Up&Go - [JWB] seconds. - Motion passes: 5 in favour, 1 abstains. - Update door policy - Changes are not finalised yet, next week? - TODO: [JWB] Finish door policy stuff. - Organise OGM to elect a new OCM - [DOM] Ben Zhao - [JWB] warned [DOM] 4-5 times to stop being noisy and disruptive. - [JWB] left the room and told [BJS] to door [DOM] if disruptive behaviour continued. - Disruptive behaviour continued and [BJS] was about to send dooring email when [DOM] left. - [JWB] This kind of behaviour is disrespectful and repulsive to new/occasional members. - [JWB] Expel [DOM] from the clubroom for 1 week, effective as of 8/08/2018. - Committee is in consensus. - [JWB] Objectives of the club with regard to Windows computers. - One of the reasons we are a charity is that we help people with their degrees, and help to promote computing. - We have reached the point where we are essentially a LAN café. - This has likely caused some people with bad self-control to ruin their degrees. - Before exams, I would like to reduce the number of Windows machines again by 1. - We need a concrete plan to get more new people engaged in the technical side of the club. - [GIR] Initially I joined at the start of the year to learn more about computers, so far all I have seen is gaming. - And I would have joined Unigames for that. - [DAS] Increase the amount of tech events, don't be afraid to kick people off computers for project use, club use or anything else (since gaming *is* the lowest priority use of computers). - Lead by example: Committee shouldn't be seen playing games. - Instead of using laptops, use the desktops for projects! ([CFE] and [FVP]!) - [FVP] Running more tech events may be able to engage the tech interests in potential new members, casual members or even hardcore gaming members. - TODO: [FVP] Send emails asking about tech talks. - TODO: [GIR] Coordinate with [JWB] about CITS first year unit study groups. - [JWB] Lecture bashing for first year units. - [JWB] Change cichlid to Linux at the end of week 12. - Committee is in consensus. - [JWB] Halfway through the year we typically halve membership prices. - People get half the benefit by joining halfway through the year. - [JWB] Motion to reduce membership prices to half, rounding down. - [GIR] seconds. - Motion passes unanimously. *Meeting closed at 14.56:17 - under 2 hours!* Current Action Items ==================== ### [GOZ] - Ask Camp Lesch to install some eyelets. - Waiting to pay invoice/book at the same time. ### [JWB] - Send a reply email to Wine Appreciation Society. - Make facebook event for Vive Nights. - Finalise updated door policy. ### [CFE] - Implement committee handover documentation archive. - Reimburse [FVP] $318.34 AUD for 3D printer. - Finish inventorying and make spec cards for machines. - Pay invoices, including camp lesch. - [CFE] and [FVP] to write camp documentation. ### [FVP] - [FVP] and [CFE]: Organise sysadmin workshop for semester 2. - Produce specsheet for new porcupine. - Send email about Nostalgia Night to ucc@ucc.asn.au - Make some graphics material for Relay for Life advertising. - Send emails asking about tech talks. - Find date for and advertise for OGM. ### [GIR] - Coordinate with [JWB] about running CITS first year unit study sessions. ### [LCY] - Make Facebook event for Relay for Life. ### Others - [JWB], [CFE] and [CHB]: investigate possible venues for Anniversary Dinner. -------------------------------------------------------------------------------- *Minutes uploaded by [FVP] at 23:59 on 2018-08-08*