UCC Committee Meeting Minutes 2018-07-17 ======================================== Attendance: =========== ## Present: - [GOZ] Andrew Gozzard [President] - [JWB] William Chesnutt [Vice President] - [CFE] Zack Wong [Treasurer] - [LCY] Chien Yi Lo [OCM] ## Late: - [CHB] Alden Bong [OCM] ## Apologies: - [FVP] Felix von Perger [Secretary] - [GIR] Caira Bayman [Fresher Rep] - [KAT] C. C. 'Blake' [OCM] ## Mentioned: [DAA], [BOB], [LDT] -------------------------------------------------------------------------------- *Meeting opened 10:20* Committee Reports ================= ## President's Report - ordered an 100GB ovo sim for $70 + $7 shipping for camp - presidents summit happened, was too sick to attend, but wa present via chat - significant upcoming events that were mentioned: - charity vigil - [GOZ] happy to be a club representative - halloween party - [FVP] and [GIR] to reprensent the club - relay for life ## Vice President's Report - thought about door policy, proposed a few changes - added policy on short term doorings - changed cleanup policy to require that door members must attend at least 2 cleanups instead of requiring attendance at all cleanups -This could cause issues with insufficent attendance at cleanups and will need to be discussed more. - changed first question to "have you read the door policy?" - Account balance question now asks for the balance of 'justwilliambrown' - reworded line about welcoming visitors to the club - added a line about the presentability of door members - added a line saying 'committee should support the actions of door members' ## Secretary's Report - Going to Kalgoorlie this week, have fun without me! - Made Facebook event for busybee & sent reminder email. - Not done food safety training... yet. *[CHB] arrives 10:32* ## Treasurer's Report - accounts: - guild: $2970.26 - mastercard: $54.06 - cheque: $5316.76 ## Fresher Rep's Report - absent ## OCM Reports - nothing to report -------------------------------------------------------------------------------- Machine Technical Reports ========================= ## Servers - new server monitoring/control system thanks to [DAA] ## Network - net working ## Desktops - SNAFU -------------------------------------------------------------------------------- External Entities ================= ## Mail - not checked ## Guild/SOC - next soc meeting 15th Aug - cleanup this weekend ## Other Entities - bookshelf Events ====== ## Busybee 21/07/2018 - UWA currently has e-waste bins on campus ## Movie nights - movie nights are now running again on thursdays at 6:30 ## Vive Nights - will likely be running vive nights on tues/thurs ## Sysadmin "Tech-talk" workshop ## Camp - Will have [GOZ]'s vive to use at camp as well as the club vive - we have 2 qualified rsa's for camp - SIM has been purchased, see presidents report - should remind people that today is the last day to get cheap tickets - network night is tomorrow, [CFE], [JWB] and [GOZ] will be present - SIM is in the post, hopefully it will arrive by tomorrow - we still have [BOB]'s usb modem - the club currently doesn't have its own modem, we should by a new one - options are a usb modem for ~$40 or ~$200 for a standalone modem/router - *[LCY] leaves the room* - [GOZ] motions to budget $50 to buy a usb modem for camp - [JWB] seconds - passes unanimously - [GOZ] motions $220 to budget to buy a netgear lb2120 if required as a backup plan for camp - [CHB] seconds - passes unanimously - transport - [GOZ] can take 2 carloads of stuff to camp and food run - *[LCY] returns 11:36* Reimbursments ============= - [JWB] motion's to reimburse [GOZ] $84 for pizza at the previous cleanup - [CFE] seconds - passes with 4 for, 1 abstain - [CFE] motions to rimbuse [LCY] 2.89 for paper towels/tissues - [GOZ] seconds - passes with 4 for, 1 abstain -------------------------------------------------------------------------------- Action Items from 2018-07-10 ============================ ### [GOZ] - [GOZ] Make nice camp handbook. - not needed, not happening ### [JWB] - [JWB] Investigate replacing locks. - need to inform tenancy ### [CFE] - [CFE] Implement committee handover documentation archive. - in progress - [CFE] Chase up [LDT] and ask about Windows licenses. - not done ### [FVP] - [FVP] Send more emails and make a Facebook event for busybee. - done - [FVP] Do Food Safety Training. - [FVP] Update the [Camp wiki page](http://wiki.ucc.asn.au/UCCCamp2018). - [FVP] and [CFE]: Organise sysadmin workshop for semester 2 - *deferred*. ### [KAT] - [KAT] and [CFE]: Print cards for machine specs and clubroom rules. - not done ### [LCY] - [LCY] Write an EMP for Nostalgia Night (11-08-2018), submit it and book the loft. - not done ### Others - [FVP], [CFE], [JWB] and [CHB] to promote Camp via social circles. - ongoing - [JWB], [LCY] and [CHB]: Continue discussing door policy reviews. - ongoing - Committee: Everyone with RSA or Food Safety certificates, please send them to [CFE]. - ongoing -------------------------------------------------------------------------------- General Business ================ - no general business *Meeting closed 11:43* Current Action Items ==================== ### [GOZ] - [GOZ] to buy a modem for camp ### [JWB] - [JWB] Investigate replacing locks. - need to inform tenancy ### [CFE] - [CFE] Implement committee handover documentation archive. - [CFE] Chase up [LDT] and ask about Windows licenses. ### [FVP] - [FVP] Do Food Safety Training. - [FVP] Update the [Camp wiki page](http://wiki.ucc.asn.au/UCCCamp2018). - [FVP] and [CFE]: Organise sysadmin workshop for semester 2 - *deferred*. ### [KAT] - [KAT] and [CFE]: Print cards for machine specs and clubroom rules. ### [LCY] - [LCY] Write an EMP for Nostalgia Night (11-08-2018), submit it and book the loft. ### Others - [FVP], [CFE], [JWB] and [CHB] to promote Camp via social circles. - [JWB], [LCY] and [CHB]: Continue discussing door policy reviews. - Committee: Everyone with RSA or Food Safety certificates, please send them to [CFE]. -------------------------------------------------------------------------------- *Minutes uploaded by [FVP] at 09:26 on 2018-07-20*