UCC Committee Meeting Minutes 2018-06-19 ======================================== Attendance: =========== ## Present: - [JWB] William Chesnutt [Vice President] - [CFE] Zack Wong [Treasurer] - [FVP] Felix von Perger [Secretary] - [CHB] Alden Bong [OCM] - [LCY] Chien Yi Lo [OCM] **Non-committee:** - [BIG] Nicholas Coetzer - [TBB] Alfred Burgess ## Late: - [GOZ] Andrew Gozzard [President] ## Apologies: - [GIR] Caira Bayman [Fresher Rep] - [KAT] C. C. 'Blake' [OCM] ## Mentioned: - [LDT] Roland Kerr - [THA] Thomas Hill Almeida - [TRS] James Andrewartha - [EAR] Elton Rodrigues ---- *Meeting opened at 10.18* ## Confirmation of minutes from 2018-06-12 - Minutes are confirmed. -------------------------------------------------------------------------------- Committee Reports ================= ## President's Report - Absent, report delivered late. - It's been a solid week of lit review and shenanigans. ## Vice President's Report - Thought about door policy, did nothing else. ## Secretary's Report - Checked the mail, nothing there. - [CHB] someone should follow up with [LDT] about Electrolux - Put up the posters for camp! - No further response from Andrew Shugg or Kelvin Lee ## Treasurer's Report - Accounts: - Cheque: $5359.39 - Mastercard: $30.62 - Guild: $1753.00 - Exams are over so I have time to do stuff. - ACNC wants our AIS (Annual Information Statement) - [JWB] was reminded about obligations under Associations Incorporations Act to provide Information Statement to Dept of Commerce. ## Fresher Rep's Report - Not here. ## OCM Reports - [KAT] is absent. ### [CHB] - Can't come for the next 2 meetings, will send formal apologies later. ### [LCY] - Paper in various forms (tissues, paper towels and printing paper) has been purchased. I would like to be reimbursed. - [CFE] motion to reimburse [LCY] $16.39 for assorted paper. - [CHB] seconds. - Motion passes unanimously. - [LCY] Motion to reimburse [LCY] $30.00 for the headsets. - Bought from the reject shop (since JB HiFi only sells really expensive gear) - 2x cheap ones for $9 each, separate plug for microphone and audio - Another one for $12 with an inline microphone, may need a splitter - [FVP] has some spare splitters lying around at home, can bring one in later. - Bought the headphones on a whim, committee does not need to reimburse me. - [BIG] It's extremely convenient for members to have them, just like chairs. - [JWB] Point was made last year by someone on committee that people playing with headphones on makes the club feel like a LAN cafe. - [BIG] In my experience, cooperative playing is equally likely with or without headphones. - [BIG] If you want to have headphones, you need a system to take care of them. - Discussion deviates somewhat to door policy in general. - [FVP] is in favour of club headphones, if we have headphone stands and rules to look after them. - *[GOZ] enters the meeting at 10:35.* - [JWB] Any arguments against the club owning headphones? - [BIG] Probably the best argument against it is that they will get destroyed. - Motion does not pass, 2 in favour, 4 against. -------------------------------------------------------------------------------- Machine Technical Reports ========================= ## Servers - Serving. ## Network - IPv6 is sort of broken, in some circumstances. - [CFE] Plans have been made to move the webcams to a different VLAN. ## Desktops - [CFE] was reminded by [EAR] to look at getting the water cooler replaced/repaired. - Catfish has been getting disk errors. - New SSD has arrived for Pinball. - Porcupine doesn't boot, doesn't recognise its hard disk. - Cobra has a really small hard disk or partition used for storing profiles, it always gets full. - [CFE] It is possible to do quotas using AD. - [BIG] has done a course on AD but doesn't want to touch it. - Reports of freezes / crashes while using Cobra and Christmas/Catfish. - [CFE] is still working on doing an inventory of our desktop hardware. - Status of desktops is that they are all getting a bit "long in the tooth", waiting on inventory to figure out what to do. ## Misc. - Status of the Cameron Hall comms room is still uncertain. Getting access to it temporarily is not too much of a problem though. -------------------------------------------------------------------------------- New equipment ============= - Paper, tissues and paper towels. - [FVP] Purchased some mini-DP adapters on eBay. Will send invoice to treasurer when they arrive. - [LCY] has donated 3 sets of headphones to the club. - Nice new SSD for Pinball. Drinks and Snacks ================= - Nothing new. - [LCY] has kindly donated some coke zero to the floor and [FVP]'s jacket. -------------------------------------------------------------------------------- External Entities ================= ## Mail - Nothing came in the mail. ## Guild/SOC - Busybee on Saturday. - [JWB] will make a Facebook event for it. - [GOZ] will probably get some generic carpet cleaner for the couches. - [JWB] names [TBB] and [BIG] for being annoying. ## Other Affairs - No response from Kelvin Lee about LDAP. Events ====== ## [ROB] UCC Nostalgia Night - Proposed daterange (late June) is coming up soon. - [GOZ] Should we schedule this on Sunday 8th July. (same weekend as Winter LARP) - [FVP] can come in early to help set up. ## Movie nights - [JWB] proposes an end of exams movie night. - [GOZ] Saturday 23/06 after the busybee. - [JWB] People who are at the busybee would have had pizza for lunch... - Pizza at 18:00, movie starts at 19:00. - Suggestions for movies are welcome. ## Sysadmin "Tech-talk" workshop - [FVP] I can finally start working on this. ## Camp - We finally got the poster artwork! - [FVP] And now the posters are up as well! - Need to do consent form. - [GOZ] Beatentrack's disk is currently AWOL, should find it at some point. - [CFE] The antenna jack on the old modem was broken so we might need to buy a new one. - [GOZ] Asus makes a dedicated 4G-AC53u modem/router device for around $260, I am happy to chip in. - Skywhale has been located in the box on the camp antenna pole, no USB 3G/4G dongle was connected. - Camp network night: Wednesday 18/07/2018 starting at 16:00, 1.5 weeks before camp - [GOZ] In the past, it has been on the Wednesday more than a week before camp. - [GOZ] will be happy to do a food run. - [JWB] Are we allowed to play drinking games on camp? - No. ## Tech Busybee (24/06/2018) - Are we buying more crates? - [GOZ] $50 should be sufficient to get an appropriate number of crates. - [FVP] will look into buying crates and things as necessary. - We can also get some sticky notes / stickers to put on things to mark them for keeping / disposal. -------------------------------------------------------------------------------- Action Items from 2018-06-12 ============================ ### [GOZ] - [GOZ] Discuss with other clubs to gauge interest in wifi upgrades - *done* - Not heard anything back yet. - [FVP] talked to Simon from UniSFA, they will discuss it at their next meeting. - [GOZ] Look into cleaning the couches - *done* - Will buy generic carpet cleaner and isopropyl alcohol for the cleanup on the weekend. - [GOZ] Obtain a poster for Camp and make social media posts - *done*. ### [CFE] - [CFE] Untangle financial records for 2016 - *in progress* - They're less tangled than they were before. - [CFE] Implement committee handover documentation archive - *in progress* - Not done, but I do have an idea. - Create a samba share, create a webpage and we're done. - [CFE] Chase up [LDT] and ask about Windows licenses - *not done* ### [FVP] - [FVP] Reschedule tech cleanup to Sunday 24th June - *done* - [FVP] Send the money related things from Quizmittee to [CFE] - *done* - [FVP] Buy Mini-DP adapters - *done* - [FVP] and [CFE]: Organise sysadmin workshop for semester 2 - *ongoing* - [FVP] Investigate options for camp internet - *done by [GOZ]* - [GOZ] For $70 we can get 100GB through OVO (Optus), not on a contract. - [FVP] Update the [Camp wiki page](http://wiki.ucc.asn.au/UCCCamp2018) - *will do* ### [KAT] - [KAT] and [CFE]: Print cards for machine specs and clubroom rules - *ongoing* ### Others - [CFE] and [JWB] to resolve the storage applications issue - *done* - [CFE] sent the email through on Thursday. No reply yet. - [JWB], [LCY] and [CHB]: Continue discussing door policy reviews - *in progress* - [LCY]: Organise first-year unit study events (next semester) - *not going to be done*. - Committee: Everyone with RSA or Food Safety certificates, please send them to [CFE]. - TODO: [JWB] to do Food Safety Training. - TODO: [FVP] to do Food Safety Training. -------------------------------------------------------------------------------- General Business ================ - [TBB] President of JapSoc has asked if they can have a webcam in their clubroom. - [GOZ] Where is the clubroom located? - [TBB] 3rd floor guild building above CCZ. - [GOZ] No, it is not technologically feasible to do so. - [FVP] Oh, btw, some of our door members (according to doorgroup mailing list) aren't even current UCC members. - [JWB] Only 3 people who are no longer members of the club. - Accounts are still disabled so it isn't a huge problem. - TODO: [FVP] remove the people from doorgroup list who are not members. - [FVP] Can we buy a SATA-USB adapter of some sort? Preferably with its own power supply to support 3.5" drives. - [GOZ] Motion to budget $50 to acquire a SATA to USB hard drive dock. - [CFE] seconds. - Motion passes, 5 in favour, 1 abstains. - TODO: [GOZ] Buy SATA-USB adapter. - [FVP] Catfish is getting disk errors as well. - Can we buy a bulkload of SSDs to upgrade our machines. We're stuck with a pre-2010 computing experience using hard disks. - [GOZ] Wait for the inventorying system to be set up and then we know what we need to get. - [FVP] please please please upgrade / bin porcupine. It's completely broken. - Budget something like $900-$1200 for this ASAP. - [CHB] I think [THA] is already working on a proposal for this to be sent to tech@. - End of semester and exams probably got in the way. - Relevant minutes are 18th May 2018. - Follow up on it? - [JWB] Upgrading 2 machines per year sounds like a good plan. - [FVP] Organise a door meeting to discuss door policy / guidelines. - [BIG] doesn't think that hard rules are good - everything should be under door members discretion. - Remind people that complaints are a thing. - In the past complaints have led to action. - [TRS] Renewing ucc.asn.au - [CFE] has already done that, enetica keeps sending us emails for some reason. - Domain has been transferred and renewed, we can ignore the emails. - [GOZ] Interpreting the constitution. - Creation of policies, as constitutional amendments, can be done only by a 2/3 majority at a General Meeting - Committees can create regulations which are an agreement within the committee about how things are run. - Proposal to clarify nomenclature: - The committee thus interprets the constitution such that the following are true: - Policies: Official amendments to the constitution approved at a General Meeting. - Guidelines: Permanent standing operational guidelines for the club that can be created and modified by the committee and last beyond the term of a committee. - Regulations: Agreements by a committee that only last the term of that committee. - [GOZ] Thank f\*\*\*, that means we don't have to redo anything. *Meeting closed at 12.17, 1 hour and 59 minutes later* Current Action Items ==================== ### [GOZ] - [GOZ] Organise couch cleaning equipment for Saturday. - [GOZ] Buy SATA-USB adapter. ### [JWB] - [JWB] Do Food Safety Training. ### [CFE] - [CFE] Untangle financial records for 2016. - [CFE] Implement committee handover documentation archive. - [CFE] Chase up [LDT] and ask about Windows licenses. ### [FVP] - [FVP] Remove the people from doorgroup list who are not members. - [FVP] and [CFE]: Organise sysadmin workshop for semester 2. - [FVP] Update the [Camp wiki page](http://wiki.ucc.asn.au/UCCCamp2018). - [FVP] Do Food Safety Training. ### [KAT] - [KAT] and [CFE]: Print cards for machine specs and clubroom rules. ### Others - [JWB], [LCY] and [CHB]: Continue discussing door policy reviews. - Committee: Everyone with RSA or Food Safety certificates, please send them to [CFE]. -------------------------------------------------------------------------------- *Minutes uploaded by [FVP] at 23:15 on 2018-06-27*