UCC Committee Meeting Minutes 2018-05-25 ======================================== Attendance: =========== ## Present: - [GOZ] Andrew Gozzard [President] - [CFE] Zack Wong [Treasurer] - [FVP] Felix von Perger [Secretary] - [GIR] Caira Bayman [Fresher Rep] - [CHB] Alden Bong [OCM] **Non-committee:** - [PJA] Peter Allnutt - [ROB] Robert Hortin ## Apologies: - [JWB] William Chesnutt [Vice President] - [KAT] C. C. 'Blake' [OCM] - [LCY] Chien Yi Lo [OCM] ## Mentioned: - [LGM] Alex Dawson - [LDT] Roland Kerr - [TRS] James Andrewartha - [TFM] Thomas Miller - [BOB] Andrew 'Bob' Adamson - [THA] Thomas Hill Almeida - [po0rspirit] Sam Benson *Meeting opened at 16:02* ## Confirmation of minutes from 2018-05-18 -------------------------------------------------------------------------------- Committee Reports ================= ## President's Report - **[CONFIRMATION OF CANDIDATURE.]** - Nothing else to report. ## Vice President's Report - Cable arrived, is plugged in - Should probably change the label so that people know aux is on 1 not 2. - Considered door policy, will start actually writing it post exams. - *F\*\*k* assignments tbh. ## Secretary's Report - Continued writing EMP. - See below for camp. - Square: need someone to provide identity documents for account activation. - [CFE] volunteers. - Checked mail on Tuesday and today. - Paper copy of our phone bill for the last 2 months - Got a lovely letter from Electrolux debt collectors. - Nothing new today. - Contacted [LGM] about BeBoxes. - [LGM] is happy to sell them for us. - Need to discuss base level price for boxes. - (*Secretary's note: this did not end up being discussed during the meeting.*) ## Treasurer's Report - Accounts: - Cheque: $5468.78 - Mastercard: $30.62 - Guild: $1753.65 - I've been doing grants, books and not much else. ## Fresher Rep's Report - Finally at a meeting again! Yay! - Nothing else to report. ## OCM Reports - [KAT] and [LCY] are absent. ### [CHB] - We've got quiz night stuff to deal with. -------------------------------------------------------------------------------- Machine Technical Reports ========================= ## Servers - Nothing new is broken. ## Network - IPv6 is broken. Try connecting to `ssh.ucc.asn.au` on Windows (over IPv6). - [CFE] Works on my computer, seems only broken on some devices. - [TRS] is coming in after the meeting to tell us why the WiFi is broken. - [CFE] recommends Ubiquiti. - [GOZ] shows [PJA] the channel graphs. ## Desktops - Pinball is broken. - Windows Update: [BOB] got annoyed at Microsoft and sent some angry emails to [THA]. - TODO: [FVP] Send an email to [BOB]. - [PJA] Cobra complains about Windows not being activated. - [GOZ] has no idea where the Windows license keys are. - TODO: [CFE] to chase up [LDT] and ask about Windows licenses. -------------------------------------------------------------------------------- New equipment ============= - New AUX cable. Drinks and Snacks ================= - Thanks to [TFM] for doing a drinks/snack run. - [GOZ] Motion to reimburse $342.00 to [TFM] for the snacks and drinks. - [CHB] seconds. - [GOZ] names the rain for being too loud. - Motion passes unanimously. -------------------------------------------------------------------------------- External Entities ================= ## Mail - Checked mail on Tuesday and Friday. - See Secretary's Report above. ## Guild/SOC - Nothing to report. - [GOZ] finished the room application for PCS. - UCC might have neighbours soon! ## Other Affairs - [CFE] Wasn't this section called "Other Entities" before? - [FVP] I renamed it to fix my scripts. - *[PJA] interrupted the meeting again, see General Business to find out how committee got distracted* - [GOZ] Quiet, or I will name you! Events ====== ## [ROB] UWA Sports eSports Event - [ROB] has emailed [GOZ] the format and layout. - [ROB] is running the Rocket League part of the event with UCC. - Next Wednesday (2018-05-30), 12:00-14:00 - [PJA] can be present during the event to hold the room open. - [GOZ] We should advertise this to our members. - [ROB] The promotion is being done by the faculties, since it is an interfaculty event. - Registrations are open, but everyone should be part of a faculty if they are studying at UWA. - It should be possible to register on the day. - [GOZ] We need someone to show up as UCC's representative for the event. - [ROB] Ideally someone who knows about rocket league, can fix technical issues and run the projector. - po0rspirit: I can come, and can learn Rocket League with some googling. - [GOZ] I can come, with some rearrangement of my timetable. - [ROB] Callout to UCC members willing to loan out PC-compatible controllers to this event. - [GOZ] Technically, you can play Rocket League with keyboard and mouse. - [ROB] will be personally loaning equipment from UCC in order to assist with the event. ## [ROB] UCC Nostalgia Night - Has been on the whiteboard in the clubroom for a while. - [ROB] Considering running it end of June. - [GOZ] Let's discuss this another time, sounds like a good event to me. ## Quiz Night - [CFE] On the plus side, we are *pretty confident*, we know approximately how many tickets we sold. - The Quiz Night committee has had some trouble with the accounting and record keeping side of things. - [GOZ] gives the committee a briefing on the current status of Quiz Night shenanigans. - [GOZ] and [DAS] are more or less the only people who seem to think they know actually what is going on. ## Movie nights - Reminder to bring it back next semester. ## Sysadmin "Tech-talk" workshop - Bring back next semester. ## Camp - [FVP] I need student number, full name, residential address, phone number and email of everyone on committee for the camp contact list. - Finished itinerary and roster. Finally! - [FVP] Contacted Guild events and camp leaders *can* be rostered. - [GIR] does not want to be rostered as camp leader. - [FVP] has sent [KAT] the information to put on camp posters. - Need to write code of conduct & event application forms. - [CFE] will try to find the source for last year's forms and modify it accordingly. - [FVP] Meeting with Guild Events may be possible on Monday, potentially allowing us to start advertising on Tuesday. ## [LDT] Planetside event - Happened and finished. Nobody present knows how well it went. - [GOZ] A member did a cool thing. *Clap clap clap clap clap.* -------------------------------------------------------------------------------- Action Items from 2018-05-18 ============================ ### [GOZ] - [GOZ]: Send email about door incentives. - *will be done*. ### [JWB] - [JWB]: Write storage & mailbox applications. - *done* ### [CFE] - [CFE]: Untangle financial records for 2016. *phffhmmm.* - This year's records aren't messed up. We'll leave it at that. - [CFE]: Transfer `ucc.asn.au` to VentraIP and renew domain registration. - *done* - [CFE]: Buy 500GB SSD for Pinball. - *done* - SSD is in the mail. - [CFE]: Write and submit SOC grant applications. - *in progress* - [CFE]: Implement committee handover documentation archive in a suitable format. - *not done* ### [FVP] - [CFE] and [FVP]: Finish writing and submit the EMP for Camp. - *in progress* - [FVP] and [CFE]: Organise sysadmin workshop - *to do after exams*. - [FVP]: Contact [LGM] about selling the BeBoxes. - *done* - [FVP]: Research options for multifunction printers. - *not done* ### [KAT] - [KAT]: Get a poster for Camp. - *not done* - [KAT] and [CFE]: Print cards for machine specs and clubroom rules. - *not done* ### Others - [JWB], [LCY] and [CHB]: Discuss door policy reviews. - *not done* - [LCY]: Organise first-year unit study events with [EAR]. - Committee: Everyone with RSA certificates, please send them to [CFE]. -------------------------------------------------------------------------------- General Business ================ - [PJA] Let other door members know that they may not be able to add new members. - [TPG]: [JWB] to discuss the most important door duty with himself, closing the goddamn door - [CFE] Reminder to door members to shut the door when they leave. - [FVP] needs a pre-printed bank statement to send to Paypal. - [PJA] Could we sell blank RFID cards in the vending machine? - [FVP] UCC could sell RFID membership cards. - [GOZ] We used to have membership cards. - TODO: [FVP] to investigate printed RFID cards. - [GOZ] Discuss a consumables budget for the Treasurer to reimburse people. - A show of hands reveals that 100% of committee members present seem to be in favour of such a thing. - The clock has stopped, still showing 17:05. - [PJA] says "Door members will be adjusting the clock every half hour." *Meeting closed at 17.27* Current Action Items ==================== ### [GOZ] - [GOZ]: Send email about door incentives. ### [CFE] - [CFE]: Untangle financial records for 2016. - [CFE]: Write and submit SOC grant applications. - [CFE]: Implement committee handover documentation archive. - [CFE]: Chase up [LDT] and ask about Windows licenses. ### [FVP] - [CFE] and [FVP]: Finish writing and submit the EMP for Camp. - [FVP] and [CFE]: Organise sysadmin workshop - *to do after exams*. - [FVP]: Research options for multifunction printers. - [FVP]: Send an email to [BOB]. - [FVP]: Investigate printed RFID cards. ### [KAT] - [KAT]: Get a poster for Camp. - [KAT] and [CFE]: Print cards for machine specs and clubroom rules. ### Others - [JWB], [LCY] and [CHB]: Discuss door policy reviews. - [LCY]: Organise first-year unit study events with [EAR]. - Committee: Everyone with RSA or Food Safety certificates, please send them to [CFE]. -------------------------------------------------------------------------------- *Minutes uploaded by [FVP] at 23:15 on 2018-06-27*