UCC Committee Meeting Minutes 2017-06-29 ======================================== Attendance ---------- Attendees: - [DJF] Chris Forbes - [CFE] Zack WOng - [LDT] Roland Kerr - [AJT] Alex Thatcher - [RYS] Ruisi Chen - [ROB] Rob Hortin Absent: - [KEK] Arend Pramako - [BIG] Nic Coetzer - [DXT] Declan Tanna - [DIE] Cam Locke ========================================= Meeting Opened 13:18 ========================================= Confirmation of minutes: - Probably ========================================= Committee Reports ----------------- President's Report - Went to officeworks, forgot to bring in stuff bought from officeworks - Met with Westpac - Sent message to tenancy chair about moving busy bee to the 15th, but actual busy bee might be moved to the week after UCC camp Treasurer's Report - $4849.66 Cheque - $1200.98 cash reserve - $8.71 mastercard - Went to westpac, long meeting, changed a few important functions - Come to camp, please Secretary's Report - Also went to westpac meeting - Looked at the secretary wiki, need to actually send in a door application - Went to officeworks as well Fresher Rep's Report - MIA ========================================= Portfolio Reports ----------------- Education - Nothing has happened with respect to the education portfolio in the last two weeks Social - LAN was sick, was actually hell good (except it wasn't) - Advertising could have been better - Charity vigil LAN in future - Concerted effort - Real world salty bets - Actually raise money ========================================= Machine Technical Reports ------------------------- Servers - Haven't shat themselves within the last week - ZANCAEY is changing wheel to have a primary group identifier that is not '0' probably will be '512' - This will probably break something, but not anything that will affect day to day club function Desktops - Still exist - Graphics cards still not swapped out - [*OX] is excited about mousepads > [ROB] Arrives Others - Vive usage habits needs to be formed - Discussion of what we could do with club carnival in terms of showing off tech ========================================= New Equipment ------------- - DYMO labelling tape - New permanent markers ========================================= Drinks and Snacks ----------------- - Both are present - Coke Zero is absent, as well as regular Solo ========================================= External Affairs ---------------- - UCC Committee Meeting Minutes 2017-07-13 ======================================== Attendance ---------- Attendees: - Chris Forbes [DJF][PRESIDENT] - Ruisi Chen [RYS] [SECRETARY] - Alex Thatcher[AJT] [TREASURER] - Cam Locke [DIE] [EDUCATION OFFICER] - Zack Wong [CFE] [OCM] - Rob Hortin [ROB] [SOCIAL OFFICER] - Nic Coetzer [BIG] [OCM] - Roland Kerr [EDUCATION VP] Apologies: - N/A Absent: - Arend Pramoko [KEK] [SOCIAL VP] - Declan Tanna [DXT] [FREP] Mentions: - Tim Davies ========================================= Meeting Opened 13:11 ========================================= Confirmation of minutes: - Probably ========================================= Committee Reports ----------------- President's Report - I did some stuff - Bought the sim card for camp, got rused on shipping dates (should still be within 7 business days) - There is talk of some broken cables, but even worst case scenario doesn't seem that bad, we can always buy a new one anyway - Cable is examined, [DJF] to buy new cable - Sent email to Anton from CSSC, with any luck he's not a shitter like chris and will get back to us witin 2 months - Set up the relay for life page - UCCanime is the name, the name can be improved - runwithtoastinmouth.exe, narutorun.exe considered (free toast considered, toast as baton lmao) - Menu for camp, wrote up some stuff and itemised it - Sumo robots tournament to be scheduled into camp Treasurer's Report - We have money - Cheque 4344.94 - Mastercard 158.71 - Guild still having issues, probably still at 127.01 - Reimbursement for hand sanitizer and chocolate done Secretary's Report - Brought sisters to committee Fresher Rep's Report - MIA ========================================= Portfolio Reports ----------------- Education - UCC is still an uneducated barbarian club - [LDT]'s RPG is cancelled tonight so wants to run VIVE NIGHT tonight - [DIE] informs him this is already happening - Assign VIVE DAY in similar manner to PIZZA NIGHT Social - [KEK] is not here, [ROB] speaks - Emails have gone out for camp - Not much planned before next semester starts - Marketing camp, if anyone has additional things to the camp itinerary add it in so [ROB] and [KEK] are aware of changes - [ROB] to get first aid kit for camp - Long discussion about which mahcine should get windows key during [ROB]'s report OCM's - N/A ========================================= Machine Technical Reports ------------------------- Servers - Servers are serving, no issues known Desktops - Waiting for Tim Davies re: possible new graphics card for CORYDORAS - Continuation of discussion from [ROB]'s social report - dual boot for CAAN - Motion to make CAAN a dual boot machine - Motion passed with 2/3 majority - [DIE] and someone who can read a wiki to do this Others - NONE ========================================= New Equipment ------------- - keyboards and stuff from guild, that probably don't work - Keyboards to test - (free) Apple keyboards, ethernet cables, stationary - e-waste tip collected JULY 26th ========================================= Drink and Snack Reports ----------------------- - Food run should happen, get a bunch of stuff for camp as well - [AJT] and [DIE] to food run for camp ======================================== External Affairs (Mail, Guild, SOC) ----------------------------------- - Mail hasn't been checked - Need to send BIG LOOBZ a message about busy bee dates - [DJF] to message Jack Looby ========================================= Events ------ - CAMP - It's happening, BUY YOUR TICKETS - $90 for students ========================================= Action Items ------------ - NONE ========================================= General Business ---------------- - [LDT] what's going on with some of these membership forms - Sorted through some of them during meeting - Clubroom presentation and social ettiquette in clubroom discussed - Ordinary General Meeting - To be scheduled for after club carnival - UCC looks gross, what can we do? - Vacuum the floors - [BIG] to investigate plastic mats to protect floors - Varnish floors over summer (TBA) and then add floor protectors (perhaps: rug/plastic floor mats) - Clear out clutter in various club spaces - Server room doors could be cleaned and replainted (concern for nostalgia stickers considered) - Summer project: Clean UCC thoroughly - Budgeting options to be looked at during OGM - [DJF] to talk to LOOBY about possible assistance from GUILD - Switch pin board and whiteboard for better placement of - Discussion of possibly making the door to OLDunigames operable, doesn't seem like a good idea from a security and functionality standpoint - Server stuff on shelves to be skipped on the 25th of JULY (day after camp, final notice to be given at camp) - If anyone wants anything from the shelves, please take ========================================= Current Action Items -------------------- - [DIE] to clean up book shelves (reorganised and wiped down) - [DIE] to schedule sumo robots into camp itinerary - [DIE] and someone who can read UCC WIKI to make CAAN dual boot - [AJT] to send camp itinerary to committee - [AJT] to go on food run for camp - [DJF] to buy new cable - [DJF] to message Jack Looby re: Busy Bee and Floors - [BIG] to investigate plastic mats for floors ========================================= Meeting Closed 14:21 =========================================[DJF] is (finally) ewriting an email to CSSC re: CUCC and event related stuff ========================================= Events ------ - CAMP 21st - 24th JULY ~ WAIYLED WAIYLED WAEST ~ (if you feel like theming your experience) ========================================= Action Items ------------ - [DJF] to get label tape - Done - [AJT] to check reimbursements - [AJT] to reimburse [DJF] for speakers - Done - [AJT] to reimburse [AJT] for food run - Done - Clamps for [KEK] - Done ========================================= General Business ---------------- - None ========================================= Meeting Closed 13:44 =========================================