UCC Committee Meeting Minutes 2017-02-03
========================================

Attendance:
===========
Present:
--------
- [CHS]	Oscar Hermoso		[President]
- [TBB]	Alfred Burgress		[Education VP]
- [DJF]	Chris Forbes		[Treasurer]
- [HYT] Hock Yew Tan		[Fresher Rep]
- [JMA] Jake Alexander		[OCM]
- [M12] Jeremy Cole

Late:
-----
- [SAS]	Samuel Shenton		[OCM]
- [EAR]	Elton Rodrigues		[Social VP]
- [BOB] Andrew Adamson

Apologies:
----------
- [LDT]	Roland Kerr		[Education Officer]

Absent:
-------
- [MMM]	Shahzad Siddiqui	[Social Officer]

Mentioned:
----------
- [DAA] David Adam
- [LCY] Lo Chien Yi
- Jack Howett
- [STU] Stuart Paton
- [TAY] Taylor Home
- [SRH] Sarah Lewis

Meeting opened: 1415

Confirmation of minutes from previous meeting
=============================================
- Minutes for last committee meeting were indeed posted
- Minutes for 2017-02-03 wheel meeting were not posted
- OGM did not hit quorum, [BG3] took mintues
  - Minutes are currently MIA

Committee Reports
=================

President's Report
------------------ 
- Did stuff

Secretary's Report
------------------
- Secretary still gone
  - We didn't elect one at the OGM
  - Pushed back to Wednesday

> [EAR] arrives 1422

Treasurer's Report
------------------
- Mastercard: $91.31
- Cheque: $3864.31
- Guild: $1814.82
 
Fresher Rep's Report
--------------------
- Bought an air freshener
  - Smells fresh for a while every 30 seconds

> coincidentally the it sprays while discussing this and the whole room smells
> like flowers

- [CHS] moves to reimburse [HYT] $12.48 for the air freshener
  - [EAR] seconds
  - 5 for, 2 abstain, passes

Machine Technical Reports
=========================
Servers
-------
- [DAA] unbroke Samba
  - Thanks again Zanchey, you the man

- Servers brifely discussed at wheel meeting
  - Nothing really came of the discussion

Network
-------
- Working

Desktops
--------
- On desks
  - Caan no longer having login issues
    - Nevermind its still stuffed

> [BOB] arrives 1435

New equipment
=============
- Air freshener
  - Needs a name

Drinks and Snacks
=================
- We have some drinks
- We have snacks
- [JMA]'s sour straps were a massive hit at the OGM
- [BOB]: Don't put chocolate in the vending machine, the refiregation unit is
  off for now, needs a new relay which I haven't bought yet

External Affairs
================
Mail
----
- [CHS] checked it, it's empty
  - [CHS]: I'm the secretary now

Guild/SOC
---------
- Cameron Hall now has a sign on the Tav side
  - Big thanks to [SRH] for her efforts
  - It's actually pretty good

Other Entities
--------------
- [CHS] got an email to president@ from Dana from Siamese (a WA Production
  Company)
  - IT Junior to work 5-8 hours per week
  - [CHS] will forward it to ucc@

Events
======
- Wheel meeting
  - Happened Saturady 28th
  - Low attendance
    - Issues with the day
  - [CHS] will send minutes soon

- OGM #1
  - Happenedish Saturday 28th
  - Didn't hit quorum but then did hit quorum and it was too late
  - Some minutes were taken by [BG3] up until quarter to 3ish
  - Meeting continued for an hour after that
  - [BOB] did storytime
    - [BOB]: twas gooooood
  - Secretary was not elected
    - Postponed until Wednesday OGM

- Uncharity Vigil
  - Happening tomorrow 4PM 4th of Feb overnight
  - People were bringing furniture upstairs
  - [TAY] organised furniture and floodlights for the loft
  - Regarding the Vive
    - Attendees discuss reimaging a Linux machine to Windows for VR
      - Caan will be reimaged to Windows, a Windows machine will be reimaged to
        the Linux SOE

> [LDT] arrives 1502

- OGM #2
  - Happening Wednesday the 8th at 7PM
  - Agenda now includes election of Secretary and all positions made vacant by
    this or otherwise
  - [CHS] moves to budget $250 for pizza before the OGM
    - [EAR] seconds
      - Passes unanimously

- Fresher Guide Writing Night
  - Still hasn't happened
  - [TBB] wrote most of it anyway
  - Next week Tuesday
    - [TBB] to advertise
  
> [LDT] leaves 510

- O-Day
  - Needs a Facebook Event
  - Needs an email sent to door members asking people to attend

Action Items
============
- [HYT] and [CHS] to email guild about website
  - Happened, [CHS] in contact

- [TBB] to upload library to wiki
  - Ongoing

- [TBB] to catalogue tool cupboard
  - Ongoing: 1/4 done

- [CHS] to purchase marquee
  - Not done

General Business
================
- Door applications for [LCY], [STU] and Jack Howett
  - Quorum 
  - Committee goes in camera to discuss door applications
  - [LCY] approved
  - Other applications denied
  - [SOS] removed from door group as well

- [BOB] just met from Dave Redman and Jack Spagnuolo from FM
  - A couple of interesting things happened
    - The top of the Ref will be commercial space
      - We won't have exclusive use of the stairwell
    - The wall where we were going to put the drink and snack machines will
      become a lift
    - [BOB]: a bit of a mmmm problem
    - [BOB] draws a diagram
  - [SAS] thinks he can work everything out

- [MMM]'s performance on UCC committee
  - [MMM] has missed consecutive committee meetings without apologies
  - Consequently beneath Section 18 Subsection 2, if committee members do not
    attend committee meetings without valid apologies they are to be removed
  - [CHS] moves to declare the Social Officer position vacant
    - [JMA] seconds, passes unanimously

Meeting closed at 1612
  
Current Action Items
====================
- [CHS] to email guild about website
- [TBB] to upload library to wiki
- [TBB] to catalogue tool cupboard
- [CHS] to purchase marquee
- [EAR] to head O-Day prep

Minutes uploaded by [CHS] at 20:45 on 2017-02-06