UCC Committee Meeting Minutes 2017-01-27 ======================================== Attendance: =========== Present: -------- - [CHS] Oscar Hermoso [President] - [TBB] Alfred Burgress [Education VP] - [DJF] Chris Forbes [Treasurer] - [HYT] Hock Yew Tan [Fresher Rep] - [SAS] Samuel Shenton [OCM] - [JMA] Jake Alexander [OCM] Late: ----- - [EAR] Elton Rodrigues [Social VP] - [LDT] Roland Kerr [Education Officer] Absent: ------- - [MMM] Shahzad Siddiqui [Social Officer] Mentioned: ---------- - [BOB] Andrew Adamson - [TPG] John Hodge - [*OX] Lyndon 'Frames' White Meeting opened: 1414 Confirmation of minutes from previous meeting ============================================= - Last meeting minutes and door meeting minutes were uploaded - Confirmino'd Committee Reports ================= President's Report ------------------ - Door meeting happened - Was good - Derailed towards the end - Will be discussed more later - Not much else, has been a slow week Secretary's Report ------------------ - Secretary unable to make report - Position vacant Treasurer's Report ------------------ - Went to MSY to buy graphics card and exchange mice - They previously called saying they didnt have the card - They did - Plugged the broken mice into computer to confirm they didn't work - They did work - MSY sent the mice to Gigabyte for testing, will get back in 3-4 weeks - If Gigabyte finds faults they will refund us - Doesn't matter got choccy milk - Graphics card is in the server room - Mastercard: $91.31 - Cheque: $3703.18 - Guild: $1814.82 Fresher Rep's Report -------------------- - Feeling PHresh - Nothing else to report Machine Technical Reports ========================= Servers ------- - Servers are serving Network ------- - Networking Desktops -------- - Desktops are on top of desks - Caan appears to have been worked on by someone - Propbably [TPG] - New look - Still doesn't work New equipment ============= - Gigabyte 1070 G1 with pretty colours > [EAR] arrives 1422 Drinks and Snacks ================= - New cooling may not be working - Fridge module attached to snack machine was perfect - After 7 days we put chocolate in - It then shat the bed and now refuses to do anything - It was a 42 degree day - [LDT] hasn't figured out the cause of the death External Affairs ================ Mail ---- - Mail not checked - [CHS] to check it after meeting - Postcard from [*OX], Westpac bank statement Guild/SOC --------- - Tenancy results are officially out - We kept our room - The rooms we applied for are being renovated - [SAS] has mailed out a business case for us to apply for the room from SRC - To be discussed at the OGM Other Entities -------------- - foundry10 contacted [CHS] again - Really need to get our stuff together with the Vive - [BOB] mailed Facilities Management - To estimate cost of clubroom move - See emails Events ====== > [LDT] arrives 1435 - Door meeting - Happened last Saturday - Minutes were uploaded if you want to check them out - Dissapointing amount of people didn't turn up - [CHS] moves to remove all door members who neither gave apologies nor attended the door meeting from door group - The members to be culled are [BG3], [LEL], [captaincrunch], [HTL], [BIG], [MMM], [TJB], [RAA] - [JMA] seconds - Passes unanimously - Action items from door meeting - Buy a drill bit set for the club - Ongoing - [BOB] please buy drill bits and we'll reimburse you - Clean the walls before O-day - We have a clean-up in Febuary on the 17th - Need a list of tools that are in the cupboard - [CHS] accidently said clubboard - Everyone loves this, please label the clubboard - [TBB] volunteers record everything in the clubboard - Will be added to his other action item to record stuff - Inspect the vacuum the cleaner - [DJF]: The place where it connects to the thing has a hole - Can be fixed with a lot of superglue - [TBB] begins fixing the vacuum cleaner mid-meeting - Automatic air fresheners - [LDT]: I think it's completely stupid - [JMA]: seconded - [LDT]: That being said, enough people have asked for it that it's worth considering - [TBB]: Not really, we don't have a roof - None of committee really believes it will do anything - If someone decides to go get one and try it out and it works, we'll reimburse them and maintain it - Peripherpals box - I'm not correcting how I spelt that - [SAS] says he'll do it - Behavioural code of conduct - [LDT] volunteered to do it int the meeting - [LDT]: I reached a point where I figured I should stop writing - I'll send an email soon - Wheel meeting - Has been entirely organised and will go ahead this Saturday - OGM - [*OX] sent a big email/Facebook post - Said OGM was unconstituional - Raised certain issues with the OGM - Violation of 18.2, 18.6 and 18.7 - Secretary shall make all reasonable attempts to contact members - Essentially it wasn't written on the whiteboard - A Facebook event should be created because its a "reasonable attempt" - A notice of meeting must include location of meeting - Meeting room was only booked today - [SAS]: It's kind of too late to completely the cancel OGM, and there's a wheel meeting just before with the attendees planning to discuss the clubroom proposal - [SAS] proposes that the OGM continues tomorrow, but only with the agenda to elect a Secretary and to consult on the business case - We can reaffirm the secretary at the next OGM anyway if people want that too - [M12]: Again and again and again this committee has been accused of not consulting, people shouldn't have a problem with more consultation - [SAS]: The next meeting will be a lot more rigid in terms of it's structure - Everyone should be informed by next general meeting - Committee discusses allowing non-members to meeting - [SAS]: Our rules grant speaking rights to non-members only on a case-by-case basis - Committe is happy for non-members to attend as observers and will allow discussion/comments situationally - [SAS]: Other thing raised in #committee was getting an independent chair - [SAS] was considering Jack Looby - This is for the next OGM not the one this Saturday - Technically he does sit on SRC - Attendees can declare a biased chair if they don't like the course of the meeting - [SAS] has chaired meeting in the past where he has been biased and everything was fine - [SAS] doesn't actually want to be put in this position - [JMA]: I think it would be wrong for [SAS] not to be able to say his position considering how much he's put into it - Committee is happy for Jack Looby to chair > [LDT] leaves 1525 - [CHS] moves to have another OGM on Wednesday the 8th of Feb at 8PM - [TBB] seconds - Passes unanimously Action Items ============ - [HYT] and [CHS] to email guild about website - Ongoing - [TBB] to upload library to wiki - Not done - [CHS] to purchase marquee - Awaiting Guild designs - [DFJ] and [JMA] to resolve broken mouse situation - [JMA] and [DJF] went to MSY - See Treasurer's Report - Waiting on MSY to call, ETA mid Feb General Business ================ - [LDT]: Incorporation Status - [RVS] was talking to [LDT] - Apparently we aren't on the list of incorporated bodies - [LDT]: Review arsewisely door application - [HYT] does not know [LCY] - Must abstain - Meeting does not have quorum to accept door member - [CHS}: Obligation to top up term deposit to offset inflation - Postpone until OGM - [CHS]: Elect temporary secretary - [SAS]: Business case - [SAS]: umm - [SAS]: So it was sent out Monday - Everyone attending atm has read it - It is what it is, it's what we discussed - It is a single proposal in its entireity - We can dedicate money for the improvement of this clubroom even if we don't approve the business case - [M12]: There is some vagueness in the finance section - [SAS]: Finance section will be changed after the Saturday OGM after consultation - [BOB] Sent a fairly good ballpark of costings by email - [JMA]: What about the loss of interest - [DJF]: We lose less than $45 a month - Committee unanimously endorses the business case to go to a General meeting - [JMA]: If we were to want move, I believe the business case is appropriate and good Meeting closed at 1544 Current Action Items ==================== - [HYT] and [CHS] to email guild about website - [TBB] to upload library to wiki - [CHS] to purchase marquee Minutes uploaded by [CHS] at 21:20 on 2017-01-27