UCC Committee Meeting Minutes 2016-12-09
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Attendance:
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Present:
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- [CHS] Oscar Hermoso [President]
- [EAR] Elton Rodrigues [Social VP]
- [DJF] Chris Forbes [Treasurer]
- [LDT] Roland Kerr [Education Officer]
- [SAS] Samuel Shenton [OCM]
Late:
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- [JMA] Jake Alexander [OCM]
Apologies:
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- [TBB] Alfred Burgress [Education VP]
- [SOS] Alexander Sosin [Secretary]
- [HYT] Hock Yew Tan [Fresher Rep]
- [MMM] Shahzad Siddiqui [Social Officer]
Meeting opened: 1422
Confirmation of minutes from previous meeting
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- [SAS]: I read the end of it and it seemed accurate
- [SOS] did miss some things but was mostly accurate
- [EAR] and [LDT] also read it too
- Confirmed
Committee Reports
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President's Report
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- Welcome back!
- For those in the dark, committee meeting didn't happen last week
because we didn't make quorum
- This was partially my fault, couldn't dodge work
- UCC has been suprisingly slow
- Clubroom not really opening
- [TJB] dragged some people in for Jackbox
Secretary's Report
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- Apologies
- [EAR]: He's been skipping gym too
Treasurer's Report
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- (last weeks report)
- Drinks were run, got some museli bars and coles gummy bags as well.
- Currently in server room, museli bars should be $1 each, gummy bags $1.50-$2.00.
- Snack run next week hopefully? My car is still being poop.
Mastercard: $15.31
Cheque: $3556.24
Guild: $2199.82
- This weeks report
- Car is hopefully 100% fixed now
Mastercard: $15.31
Cheque: $3563.08
Guild: $2199.82
- Safe money also needs to be given to Westpac
Machine Technical Reports
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Servers
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- Serving
Network
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- Working
Desktops
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- On desks
New equipment
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- Vive has arrived in Perth
- Technically not new equipment yet
- Need to pay $105.00, will be done after meeting
Drinks and Snacks
=================
- Last week we got drinks and some snacks
- [DJF] may rope [JMA] into a snickity snack run tomorrow
External Affairs
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Mail
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- Not checked
Guild/SOC
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- New Guild is formed
- New Tenancy is also formed
- Tenancy chair sent an email to committee with dates for cleanups & tenancy
meetings
- 17th of December, 17th of February
- [DJF] to attend tenancy meeting
- [TBB] to run cleanup if he's back, [SAS] to run cleanup if [TBB] isn't
- Need to send email and create Facebook, [CHS] to send
Other Entities
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- [JMA] arrives 1455
- Flux Party
- Recieved an email from Thomas Sesselmann representing VoteFlux
- Email also was sent to CSSC and UWAPolitics
- They want us to host them at UWA to give a presentation in the
first 2 weeks of semester
- For those unaware, Flux are building a direct/liquid democracy app
- They're advertising their party for the WA State Election in March
- Committee's opinions?
- [SAS]: no
- Basically not worth getting involved in politics
- foundry10 & Vive
- Vive has arrived in Australia
- Currently awaiting payment of $105 for Levy charges
- To be paid after meeting
Events
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- WebDev night
- Was held on Monday the 28th
- Run by [ODF] (better known as JVB)
- Attended by [LDT]
- [LDT]:
- I was feeling inspired, I learned a lot
- That being said, there was a very high tutor to tutee ratio
- May not be significantly scalable with just JVB
- Need more supervisors to upscale the event
- Was actually a good learning event though
- Subsequently attempted to apply the knowledge to an outside context but
failed, maybe with a little more work I can call it a skill
- Future idea: UCC makes a metal boy event aka "learn to robot"
- Suggestions are: make it an arduino event
- Combine various arduino junk into a ardunio object
- Hearthstone Tournament
- Being run by CY
- Slated for Jan 6th or 7th
- He is in contact with [CHS] and [EAR] to help him get it up and running
- LARP
- Is happening
- Jan 11th
- Liam wants a hand with running the event
- [LDT] to assist [CHS] with organisation
- [EAR] wants to run a tournament with Riot backing early next year
- Probably an all day tournament
- After midsems probably
- Want to get Redbull involved
Action Items
============
- [SOS], [HYT] and [CHS] to email guild about website
- Not done
- [JMA] and [CHS] to order mouse pads
- All images were prepped earlier this week, and will be ordered after
meeting
- [TBB] to upload library to wiki
- [TBB] is in Japan
- [JMA] and [CHS] to purchase marquee
- Awaiting graphic design results
- Committee to discuss education events for the period Between exams and O-Week
- See Events, but unlikely to happen before semester begins
- [LDT] and [DJF] to look into new mice not working
- Done
- We have 1 that works
- We have 1 that is absolutely borked, may have never worked from the start
- Mouse number three is MIA
- [LDT] did contact MSY, they said they'd work something out
- [LDT] to pack everything up and tell [SAS] what to do
- [DJF] to reimburse [TBB] for sausage sizzle
- Probably done?
General Business
================
- [BOB]: Permission to cut a hole in the top of the snack machine for no particular reason
- [JMA] really doesnt want "wheel" to cut a hole in the snack machnine
- Committee gets into an argument about defines a refridgerator
- Something something convections
- [JMA]: have you been inside the vending machine
- Many of present committee would really like a plan to be made
- [CHS]: please bring someone relatively fresh and take photographs
- [LDT] proposes that permission be granted given that the hole is cut and
the unit is attached on the same day
- [LDT] also would like to investigate the convective properties of the
vending machine using dry ice
- [EAR] is keen join him
- Dry Ice experiments to be done next Saturday, probably
- After the dry ice tests are done;
- Committee gives permission to [BOB] pending some kind of project outline
and timeline on a wiki page, please also take photos and bring a new friend
- [BOB]: Approve up to $170 for assorted laser cutting, spray paint, and fasteners...for no particular reason (likely to come in around $120)
- Subject to same condition as above, sure
- [NTU]: Buy a couple of Core-i7 8GiB 1TB iMacs? $250 each, 1 per person, Monday morning. https://maillists.uwa.edu.au/mailman/private/trading-list/2016-December/034395.html
- [TPG]: Arguments for the above: Having a mac is good for CS students/devs, having two gives us redundancy.
- $250 sounds really really good, but we can't access that link
- Also, none of committee are available on Monday morning, uh-oh
- [CHS] to follow up with [NTU] and get details
- [CHS] moves to budget $600 for two iMacs as stated above, assuming the
deals is as stated (legit)
- [SAS] seconds
- [JMA] questions where they would go
- One would replace Napoli and the other would replace likely Porcupine
- Passes unanimously
- Meetings for the rest of the holidays
- [CHS] is absent from the 14th to 31st
- Committee discusses when they'll be available to meet
- Committee meetings were decided to continue through December, with the
exception of Friday the 23rd
Meeting closed at 1617
Current Action Items
====================
- [SOS], [HYT] and [CHS] to email guild about website
- [JMA] and [CHS] to order mouse pads
- [TBB] to upload library to wiki
- [JMA] and [CHS] to purchase marquee
- [LDT] and [SAS] to resolve broken mouse situation
- [CHS] to organise UCC cleanup
- [CHS] to investigate iMac situation
- [EAR] and [LDT] to put dry ice in the vending machine
Minutes uploaded by [CHS] at 16:47 on 2016-12-14