UCC Committee Meeting Minutes 2016-11-11 ======================================== Attendance: =========== Present: -------- - [CHS] Oscar Hermoso [President] - [TBB] Alfred Burgress [Education VP] - [SOS] Alexander Sosin [Secretary] - [SAS] Samuel Shenton [OCM] - [JMA] Jake Alexander [OCM] Late: ----- - [DJF] Chris Forbes [Treasurer] - [LDT] Roland Kerr [Education Officer] Apologies: ---------- Absent: ------- - [EAR] Elton Rodrigues [Social VP] - [MMM] Shahzad Siddiqui [Social Officer] - [HYT] Hock Yew Tan [Fresher Rep] Mentioned: ---------- - [M12] Jeremy Cole - [*OX] Frames White - [MVP] Matthew Winslode Meeting opened: 1414 Confirmation of minutes from previous meeting ============================================= - I bet a lot of people read them - Posted on facebook - Started robust discussion - No mistakes - Good job [SOS] Committee Reports ================= President's Report ------------------ - Studying hardcore - Sent email to based volvo (Gabe Newell) - Asking for Vive - See Other Entities - Attended website meeting with [SOS] and [HYT] - See events Secretary's Report ------------------ - Studying as well - Nice meme Treasurer's Report ------------------ - Absent - Got semester 2 grant - $925.23 Fresher Rep's Report -------------------- - [CHS]: I know I'm not a fresher any more, but spoke to a non-ucc fresher about last o-day - He said we did a poor job of advertising what we did as a club - Didn't know that we did anything besides play games - As in, no understanding of events, no understanding of anything techy - Was only aware of the existence of the clubroom - Something to take note of for next O-Day Machine Technical Reports ========================= Servers ------- - Serving Network ------- - Working Desktops -------- - Still locked on desks - [TBB]: Items have been moving around - It's time to stop - [JMA]: If I find you I will door you - Committee considers cable tying everything down - [TBB]: one of the headphones has been fixed - At the cost of half its length - Will get more wire to extend it [LDT] arrives 1421 New equipment ============= - None Drinks and Snacks ================= - Drinking and Snacking - Nothing is off in the snack machine External Affairs ================ Mail ---- - Checked - Phone bill - Treasurer to be notified Guild/SOC --------- - [SOS], [CHS] and [HYT] had a meeting with the engagement manager about website - Would take about 10 hours to make - 22$ and hour - Point of disscoussion was colours - Committee like green and black - [M12]: Pastels are the thing these days - [LDT]: Vaporwave theme - Committee Derails - Need them to work on it now so that it's finished by O-day next year - Once we have a design, members are going to be able to help implement - [CHS] moves that the club budgets $250 for up to 10 hours of work from the guild graphics designers to propose designs for the ucc website/general marketing - [CHS] Apologies for making a motion when stating he wouldn't - This however is a time sensitive issue and needs to be processed early - [SAS] seconds - motion passes (6:0:0) Other Entities -------------- - [CHS] messaged Gabe Newell - Asked for a Vive - It kinda actually worked - It got redirected to Foundry10 - Educational group - They said they would be happy to work with us - For vive we need to report back to them on how we use it - And what exciting thing we do with it - Needs to have education bases - [TBB]: 3d Cameron hall can be reVivtalized - Good meme - [LDT]: Sunrise surprise a 3d printer idea - Push tiltbrush to blender to print things on hologram - Piping vr sculptures to 3d printing - Could have a vive night - Alternating with pizza night - [M12]: Having open source maps of night sky - Get people to see night sky around the world - Space club could be interested - The night sky is the limit - [CHS]: Gives us huge inter club interaction - [LDT]: Gravity wave detection into vive - Could be somehow implemented [DJF] rudely interups meeting 1315 Meeting moves to another location - We got kicked out Events ====== - Post exam LAN - To be run on 25/11/16 - [CHS] and [TBB] to organise Action Items ============ - [SOS] to email tech@ about windows key acquisition - Sniped by [CHS] - Not done - [JMA] and [CHS] to order mouse pads - Not done - [TBB] to upload library to wiki - nOT done - Website changes to be considered by [CHS] and [SOS] - See Guild Soc - [CHS] to follow up with internal review of committee - Done - Holy shit wow - [CHS] to organise shirt buy - On going - [JMA] and [CHS] to purchase marquee - Pending branding from guild - Committee to discuss education events for the period between exams and O-Week - Postponed General Business ================ - [*OX]: What if we started kicking people off door for not knowing the tool cupboard code - [*OX]: And not knowing how/ being able to find it out, when they are the only door member in the room - [JMA]: Should have door facebook page with info about this - Convenient having committee discuss with door - [LDT]: Could have the code under dispense tools so you can dispense the lock box code - [TBB]: Refund me for sausage sizzle plzkthxbye <3 - Talk to treasurer plz - [CHS]: Contacted Gabe Newell for a Vive - Explained what UCC was briefly, explained how we were denied the SPG, requested him to extend his generosity - Gabe Newell promptly forwarded the request to foundry10 - Foundry10 are an innovative educational organisation, one of the cofounders is Gabe - See Other Entities - [LDT]: Locate the receipts for the XM300 mice and consider return/replacement - Don't work on linux and now they don't work on windows - Need to be looked into and researched - [LDT] and [DJF] to look into this - Ideas for clubroom cleanliness - Air Freshener dispenser will hopefully provide a better smell with little effort - Standard arranging for all computers at room closure; chairs pushed in, cables plugged in, each mouse on a mousepad, speakers/headphones neatly displayed. - Clubroom doesn't really smell on its own - Don't really need air fresheners - Review of discussions regarding lockout hours - Facebook comments had small moderation - [DJF] Deleted some unnessasary comments - [LDT]: Something something 50 shades of grey - Comment on implementation method - [CHS]: Committee wiki page should have a section on how to manage facebook arguments - [JMA]: It's quite subjective - Should moderate only as last resort - [JMA]:Some female and non cis members try to use the clubroom in low use HOURS ANd would prefer to come in to a emptier clubroom - Restricts their use hours - [JMA]: Public transport ends at at latest 11 affecting members without cars - [CHS]: Unfortunately the rules are a lot harsher then appear to be - [LDT]: Some complaints will change in magnitude once we test it out more - Didn't see any counter ideas - [SAS]: People have follow the rules - Need to respond to [MVP]'s email - Thanks [MVP] committee will respond soon - Probably need to add a section to agenda for approvals - [JMA]: How are we going to control people who aren't door members wanting to stay over night - Member must find door member to hold the room open for them - If there are 2 overnight application how is this going to be managed - Accept both door members in the clubroom over night - It is the door members responablity to manage the clubroom over that period of time - Discuss using the clubroom as a personal storage space - Tom's Heater - Used by many people - Protein shakes - [JMA]: Should remove them as the club isn't to be treated a home - [TBB]: If you leave it overnight by accident it's ok - but if you leave it over months it should be removed - [M12]: Clubroom should only be used for club things - [CHS]: Can be dealt with if it becomes a practical problem - [JMA]: Treating club as a storage space damages our image and effects our culture - People have alternative storage for that - Sleeping bags - Removed because of the behaviour associated with it - Leaving private property in the clubroom is something that can't continue - To be discussed at a later meeting [TBB] leaves 1633 - Discuss the compulsory cleaning of clubroom on opening/= of clubroom and/or 1100 - To be discussed at a later meeting Meeting closed at 1651 Current Action Items ==================== - [SOS], [HYT] and [CHS] to email guild about website - [TBB] To email tech@ about vr projects - Committee must have read and understood all discussions regarding lock out hours - [SOS] to email tech@ about windows key acquisition - [JMA] and [CHS] to order mouse pads - [CHS] to organise shirt buy - [TBB] to upload library to wiki - [JMA] and [CHS] to purchase marquee - Committee to discuss education events for the peRIOD BETween exams and O-Week - [LDT] and [DJF] to look into new mice not working Minutes uploaded by [SOS] at 17:51 on 2016-11-15