UCC Committee Meeting Minutes 2016-09-28 ======================================== Attendance: =========== Present: -------- - [CHS] Oscar Hermoso [President] - [DJF] Chris Forbes [Treasurer] - [BLZ] Cain Nixey [Secretary] - [SOS] Alexander Sosin [Fresher Rep] - [AMS] Andrew Seeley [Education Officer] Late: ----- - [EAR] Elton Rodrigues [Social VP] - [SAS] Samuel Shenton [OCM] Apologies: ---------- - [TBB] Alfred Burgress [Education VP] - [MMM] Shahzad Siddiqui [Social Officer] - [JMA] Jake Alexander [OCM] Absent: ------- Mentioned: ---------- - [ODF] Jonathan Van Buren >> Meeting Opened 1622 Confirmation of minutes from previous meeting ============================================= - confirmed or something Committee Reports ================= President's Report ------------------ - Have been very busy with projects - Didn't realise I still had another one to do - Should finally have some more time for UCC-stuff by Friday - Have still been squeezing in whatever spare time I can -[DJF]: "I did a little bit of a couple of things" - Oscar Hermoso, 2016 Treasurer's Report ------------------ - Mastercard: $30.13 - Cheque: $5517.01 - Guild: The same as it's always been (probably) - Thirst: $crushed - Solo run done - Thanks [DJF] Fresher Rep's Report -------------------- - Fresh yourself before you freshrek yourself - Been lazy - Pizza night next fortnight Machine Technical Reports ========================= Servers ------- - molmol HDDs are awaiting installation in machine room, awaiting SAS card Network ------- - Not not working Desktops -------- - On top of desks - Cobra in the corner, being upmade - Corydoras - Needs activation New equipment ============= - None yet Drinks and Snacks ================= - [DJF] did a drinks run - Lots of Solo - We're ok for snacks probably - Snack machine is filled - One exception - Tuna only has coles brand tuna in it - This tuna does not sell, because it is bad/uninteresting - We need more interesting tuna to maintain sales - pinging [DJF] External Affairs ================ Mail ---- - Can't be checked this week, Guild student centre is closed - [BLZ]: it looked open but I didn't try Guild/SOC --------- - Guild Elections are over - Everything is finalised besides OCMs - Being announced tomorrow Other Entities -------------- - Healthhack/ThoughtWorks - [ODF] is helping with the organisation of Healthhack this year - It's a hackathon directed at solving problems in the medical industry - Running on the 14th to the 16th of October - Free event - Free food too - Happens to coincide with Smash Tournament unfortunately - [ODF] was hoping we could promote it - Email to be sent, probably by [BLZ] Events ====== - Anniversary Dinner - [BG3] still needs to be reimbursed - (He paid on the night, we didn't bring the club card) - Receipts are in the Treasurer's folder - Charity Vigil - Very poorly atttended by UCC - [DJF] talks because he actaully attended the event - [TBB] did a lot of work, because it was his job after all - Fixed internet when it didn't work - [JMA] was also there, later than I ([DJF]) was - UCC only raised $13.89 through dispense for the cause - (we gained other money from entry sales, and raffle ticket sales) - Had 3 or 4 members in the clubroom, 5 upstairs - Attendance starts with committee - Only two committee members attended - Advertising was poor - Definitely lessons to be learned - Pizza was... an adventure - Thanks to everyone who attended - ReLAN for Life - Happening on the 7th of October - MSPAINT drawn, tell your friends, tell your wife - Smash Tourney - Happening on the 14th of October - [MMM] absent - Relay for Life - Happening on the 15th of October - [JMA] absent - UCC is looking forward to running this - Tech Talks - AI Progcomp - [TBB] absent > [EAR] arrives 1700 > [SAS] arrives 1700 Action Items ============ - Molmol - [CHS] told [BG3] to order the bits 2016-09-20 - Last weeks minutes said it wasn't done - Lies - HDDs waiting in machine room - SAS card is in transit - The receipts are in Treasurer's folder - [SAS] to sort out UWAnime wifi - awaiting for [BG3] to give [SAS] Abe - [BLZ] to email tech@ for screens - Not done - [JMA] to organise mousepads - Not done - [DJF]: [CHS] please talk to me about it - [CHS] and [TBB] to organise shirt buy - [SAS] made a working webform - Big thanks [SAS] - [CHS] is midway through editing it to include a section to allow a comments section - This is so absent UCCans can ask for it to be mailed - Started doing this just before the committee meeting - Should hopefully wrap it up and send it out on Facebook and email tomorrow - [CHS] to upload camp minutes - Done, finally - Appended to the camp2016 wiki page - [CHS] to follow up with internal review of committee - Ongoing - [JMA] to look into marquee - Ongoing - [CHS] and [JMA] to go buy - Just needs to be finalised - We need to organise where/what logo - [DJF] to brainstorm punishments by next committee meeting [05-10-2016] General Business ================ - A small HTC Vive update for those that are interested - [CHS] did a bit of research - The Vive is now available through Amazon as of a few days ago - Not sure if this opens any new, cheaper pathways to obtain a Vive - Further research revealed the cheapest way to aquire will be a Vive is via the Microsoft store in Australia - Not avaiable yet, however - [CHS] messaged Microsoft chatroom staff, will be emailed updates about availability now - [LDT]: 3D Printer Hotend ($85 plus shipping) - After extensive investigation, troubleshooting and weeks of an unusable 3D printer, only solution seems to be to purchase a new hot-end for the 3D printer - Printrbot recommends replacing them every 3-6 months anyway - It's worth the money to have a functional 3D printer again, we had just reached a good point of usability - An Ubis 13S Hot End (what we need) costs $75 USD, with another $22 USD shipping to Perth - [CHS] moves that the club budgets $130 AUD to purchasing a new hot-end for the 3D printer - [BLZ] seconds, passes unanimously - [CHS] to purchase - [*OX]: Laptop tables - So there's more space for laptops - http://www.dshop.com.au/buy/adjustable-portable-sofa-bed-side-table-laptop-des/M900-W?gclid=CNqb3uezp88CFVh6vQodqmAJuw - [*OX]: 4 of these would cost ~$200 including postage - Committee says we don't really have the space in the clubroom or the money to afford the tables, fairly unneccesary - UCC's Projector - [BG3] reports bulb apparently is working fine? - Cool - [SOS] to see if projector actually works - Door Group Drama - There was serious miscommunication because of missing committee members at the meeting, and broken door list before/after cleanup - Many people have sent apologies but there were issues - [CHS] to talk to [TBB] to straighten out the door list - Door application from Shez - Denied Meeting closed at 1728 Current Action Items ==================== - [BG3] to Molmol - [SAS] to sort out UWAnime wifi - awaiting for [BG3] to give [SAS] Abe - [BLZ] to email tech@ for screens - [JMA] to organise mousepads - [DJF]: [CHS] please talk to me about it - [CHS] and [TBB] to organise shirt buy - [CHS] to follow up with internal review of committee - [JMA] and [CHS] to look into marquee - [CHS] to purchase - [TBB] to catalogue library - [SOS] to see if projector actually works - Email to be sent about Healthhack, probably by [BLZ] - [CHS] to send out T-Shirt Webform Minutes uploaded by [CHS] at 14:24 on 2016-10-04