UCC Committee Meeting Minutes 2016-07-29 ======================================== Attendance: =========== Present: -------- [CHS] Oscar Hermoso [President] [TBB] Alfred Burgress [Education VP] [BLZ] Cain Nixey [Secretary] [SOS] Alexander Sosin [Fresher Rep] [AMS] Andrew Seeley [Education Officer] [MMM] Shahzad Siddiqui [Social Officer] [ODF] Jon van Buren [LDA] Andre Strydom [TFM] Thomas Miller Apologies: ---------- [EAR] Elton Rodrigues [Social VP] [DJF] Chris Forbes [Treasurer] [SAS] Samuel Shenton [OCM] Late: ----- [JMA] Jake Alexander [OCM] *Meeting Opened 1403* Confirmation of minutes from previous meeting ============================================= - Camp debrief minutes were taken by [AJT] - Will be uploaded by [CHS] soonish - [BLZ]: Last week's minutes confirmed President's Report ------------------ - It's been a busy week for UCC - Camp happened, it was swell - Things have been breaking - Things are also being fixed - It's O-Week for semester 2 freshers - They've been running around Cameron Hall - See Guild/Soc - [CHS] is very busy with a lot of things - Very very busy - Also I've got no money left - This is not a good combination - Spent a lot of time doing wheely stuff - Worked on committee minutes scripts - See machine technical reports for everything else *In this and future minutes, a section for Education report, Social report, Secretary report and OCM report will be included upon request* Education Report ---------------- - [CHS] decrees that decrees may be made by the president - [CHS] has decreed that the first roll of 3D printer filament is free - This is to encourage the use of the 3D printer - Has worked well so far - How to 3D printer and it's usage is to be wikify'd - See Events for Tech talks - [TBB] started cleaning out the shelves - Currently: - There are 5 keyboards left, 11 trash keyboards are being tossed - 2 remaining are PCI - There are a similar number of mice (circle mouse is being kept) - At least 1 of each of the connection types - 10 floppy drives are being tossed - We still have some left - All of the server rails are being tossed - The shelf is not being tossed - Black broken mouse museum box is being tossed - CAT5 box is being thrown out - Was sorted, 3 CAT6 were removed and kept - 2 CAT3s were found - All of the above items are currently just outside the clubroom - All of the anti-static bags have been put into a large postal envelope - The box that contained them has been sorted - The bubble wrap that was in it has been tossed - The foam in it has been thrown out - The box itself has been thrown out - Postal envelope is being kept on the top shelf, being kept - Any members who would like to claim stuff, send an email to tech@ - Nothing else is being thrown out (yet) - [TBB] and [BG3] set up Cerberus - Cerberus is the name of the 3 screened display board outside - Feel free to email tech@ with suggestions/contributions to the noticeboard - An email to tech@ IS ON THE WAY (you'll probably see the email before the minutes, this is now a race!) Treasurer's Report ------------------ - [DJF] Absent - Finances - Westpac: $5571 - Card: $258.77 - Reimbursement for camp costs owed to [BG3] - Wasn't moved because this section of the minutes was written up after the meeting - Sorry [BG3] Fresher Rep's Report -------------------- - Currently hungover - Not fresh no more - Rip fresh [SOS] - Will attend Club Carnival with [MMM] this Tuesday - See Guild/SOC Machine Technical Reports ========================= Servers ------- - Heathred now set up again after camp - It wouldn't go online - [CHS] and [*OX] went on an adventure through many log files to set it up - Probably should have just asked someone - The only change we made in the end was uncommenting some camp network settings - molmol - [*OX], [TBB] and [ODF] with the help of [DAA] tried to upgrade it on Wedensday - Figured out what was neccesary in the end, but decided to postpone - The upgrade probably would break a bunch of stuff - Preliminary investigation of changing from NT1 to Active Directory on SAMBA will be held on Tuesday Network ------- - Working Desktops -------- - Cabellera died at camp - Was bought in 2012 for $700 - Currently we have more desktop machines than desk space for them - Porcupine to replace Cabellera? ex-noraden's machine to replace Porcupine? - Commitee agrees that this is reasonable New equipment ============= - Cerberus now set up - [TFM]'s desk heater is not new equipment - Do not minute this Drinks and Snacks ================= - Tuna in the vending machine! - Big thanks to [BG3] for setting this up - Initially not possible: - Too phat for the small and medium slots - Too small for the big slots - [BG3] used the 3D printer to design a brace for a rod that halve the slot width - See pictures on the Facebook group - Snack Run - Was done before Camp - Very stocked on starburst, chocolate, etc - New stuff in the vending machine - Shapes - Tiny Teddies - Toy Dinosaurs - 2 Minute noodles, Biscuits and ultra-rare Pizza Night flavour Pizza Popcorn are in the server room - Still pretty low on chips, but all slots are filled - Non-issue - Drinks - Running low on coke, need a drinks run soon - [TBB] contacted UCC - No, not this UCC, the other UCC, duh - Was trying to get a price for a UCC coffee purchase - [TBB] gib email - [TBB]: email is on home desktop, will get it soon - [ODF]: no null coke in the machine, committee has failed me External Affairs ================ Mail ---- - Westpac bank statement Guild/SOC --------- - Campus Quest - Happened - Lots of freshers came through Cameron Hall - Big thanks to [SRH] for introducing freshers to CHall - Cleanup - TOMORROW AHHH - See emails/Facebook for specifics - Club Carnival - Is week 2, Tuesday - [SOS] and [MMM] to organise a stall and prep for O-Day - Cameron Hall Logo - [CHS] started another mess of miscommunication - [CHS]: Sorry to anyone I inconvenienced - Ages ago during Proshweek-ish: - Cameron Hall clubmembers were brainstorming Cameron Hall Logo designs - [CHS] came up with the idea of using Clubs as the basis of the logo - As in the suit of clubs - Its a visual pun, it makes Cameron Hall identifiably "club-space" - Also card suits are synonymous with fun, Cameron Hall is a place for fun - These ideas were sent to the Guild design team, but no reply was recieved - Things were set in motion again at the start of the week - An email was sent out with the agenda for the next tenancy meeting - One of the items on the agenda was voting on Cameron Hall logos - The choices were between abstract squares and hexagons - They look good, but aren't personable - Tennancy Meeting *[JMA] arrives 1501* - Special Projects Grants - [BLZ]: holy shit do i want a Vive - Committee discusses with UCCans for a solid 40 minutes about whether we want a vive - Guild grants cap at at $1000 - Including the neccesary graphics card, there will be cost to the club - Committee decides we want a HTC Vive - SOC Meeting - 17th of August next SOC meeting Other Entities -------------- - LoL Club - In contact with us about a screening, probably in the Tav - See events Events ====== - Woah, heaps of stuff for Semester 2 already - Tech Talk - 3D Printer Tech Talk - Happened - Attendance of roughly 10 - With a few people dropping in and out - Was poorly advertised - Despite this the 3D printer has seen regular use since the talk - Was a success - Upcoming Tech Talks? - [BG3] said he was happy to do a tech talk soonish - [ODF] may be able to do a tech talk in 2 months - [TBB] and [AMS] to orgnaise a tech talk for week 2 or 3 - Camp - Happened - [SAS] has all of the details for this, and is absent - Attendance in the end of ~26, was a successful event - [BLZ]: we should look into doing a inter-uni camp - Debrief minutes to be uploaded by [CHS] SOON - Relay for Life - Unisfa and Unigames run in Relay for life - Should UCCans join them this year with UCC's new fitness culture? - Whiteboard has a section for interest, if you would run, please write your name up there - ReLAN for Life - Normally run by [TJB] with Arts Union, but he's got a real job now - Committee would like to run this again - Soc team to contact Arts Union - [AMS] to talk to [COX] about Rockband for Life - Anniversary Dinner - Being organised by [EAR], but he's absent - Charity Vigil - Committee discusses Charity Vigil - Committee discusses Uwanime's participation in Charity Vigil - [TBB] to represent UCC for Charity Vigil - [TBB] to contact Unigames' VP - Cameron Hall Ball - Murder mystery theme this year - Committee discusses whether we want to participate - UCCmittee believes that it doesn't have a place in organising this event, many of our members will likely attend but it is not in our clubs perspecitive to help host it - LoL Finals - Being organised by [EAR] with the UWA LoL club - Will be held in Varsity or the Tav, and will be a large event - More to come soon Action Items ============ - [EAR] to organise anniversary dinner location - Not done + absent - [TBB] to consider curtains for the loft - Ongoing - [BLZ] to email the lists regarding HTC Vive interest - Not done - Special projects grant due 5th August - Email is no longer worth sending - [CHS] to follow up with ACNC application - Waiting on them - [CHS] to look into router specs - Was done, need to discuss with more informed wheel members and email tech@ - [CHS] & [TBB] to look into shirts - Waiting on shirt company for tshirt purchase - Polo shirt purchase is ongoing - [BLZ] to email ucc@ about clubroom cleanliness - Not done, HE SAYS HE'LL DO IT TONIGHT - Immediately changes his mind to this weekend - [SAS] to sort out UWAnime wifi - Not done - [CHS] discussed with Uwanime - They forgot about it - Even though they paid for the router - [CHS]/[TBB] to contact security - Not done - [TBB]: remind me to send email tonight *[JMA] returns 1547* - [CHS] to follow up with internal review of committee - Is actually ongoing, 3 members have been informed of their performance - AoC to look into purchases for desktop machines - [CHS]: as of 13th of May minutes; - [DJF]: 4x Speakers - Edifier M1250, $19 each from PLE - Nobody raised objections on tech@ - (motion to purchase everything will be at the end of this section) - [CHS]: 2x Mice - Initially proposed was SS Kana's - There were objections on tech@ because of build quality - [CHS] is fine with more Logitech 402s - [BLZ] wants to look into Corsair mice - Mouse purchase postponed until next meeting - [BLZ] to mail tech@ with more mice proposals - [AMS]: 3x Harddrives - Seagate SSHDs seem to be the winner by tech@ emails - [BLZ]: 2x Screens - [BLZ] was going to sell a screen to the club (same as the Dell screens we currently use) - He can no longer afford to do that because he doesn't have the money to buy a new screen - Screens to be postponed until next week when more committee is present - [CHS] moves to budget $450 for the purchase of 4 Edifier M1250 speakers and 3 2TB Seagate SSHDs - [LDA] seconds, nice meme - [JMA] seconds, passes unanimously General Business ================ *[JMA] and [MMM] leave for work 1611* *Committee no longer has quorum, and oh my god this meeting has gone too long* *General business postponed until next week* *Meeting closed 1411* - [NTU]: Could we get Napoli reinstalled on a SSD? May or may not need a temperature sensor cable; alternatively can we schedule the acquisition of two comparable or newer Mac desktops? http://wiki.ucc.asn.au/Napoli - [CHS]: Buy a flashlight for the server room? - [CHS]: Microwave is broken :( - [ODF]: Please, please, please buy mousepads - [LDA]: Organise regular Warcraft 3 games? Current Action Items ==================== - Ed team to create a wiki page for 3D printer - To include: How to use - To include: A history of prints from the machine - Also, give name to printer - Ed team to email tech@ about Cerberus - Also create wiki page for how to edit screen please - [SOS] and [MMM] to organise a stall and prep for O-Day - Social team to contact [TJB] and/or Arts Union about ReLAN for Life - [AMS] to talk to [COX] about Rockband for Life - [TBB] to contact and represent UCC on Charity Vigil Committee - [EAR] to organise anniversary dinner location - Not done + absent - [TBB] to consider curtains for the loft - [BLZ] to apply for Guild Special Projects grant for HTC Vive - [CHS] to follow up with ACNC application - [CHS] to look into wifi router specs - [CHS] & [TBB] to look into shirts - [BLZ] to email ucc@ about clubroom cleanliness - [SAS] to sort out UWAnime wifi - [CHS]/[TBB] to contact security - [CHS] to follow up with internal review of committee - [BLZ] to email tech@ for purchase of speakers and another email for screens Minutes uploaded by [CHS] at 17:15 on 2016-07-29