UCC Committee Meeting Minutes 2016-05-13

Attendees: [CHS], [TBB], [EAR], [DJF], [SOS], [AMS], [MMM], [SAS], [JMA]
Non-committee: [AJT]
Apologies: [BLZ]

Meeting Opened 14:05

Confirmation of minutes from previous meeting
- [SAS]: Demi-public is best public
- [AMS]: Also confirmed minutes
  - (regarding action item of [SAS] and [AMS] to confirm minutes)

##President's Report
- [CHS] did things
  - Fixed desk leg
    - (The one beneath Pinball and Porcupine)
  - Did more things that I can't remember specifically right now
  - T-Shirt designs are completo
    - passed off to brother to get a printing quote
    - There has also been interest in the classic Polo shirts
      - Polo Shirts to be looked into [CHS], [TBB] 

##Education Report
- [*OX] to potentially run a new tech talk 
  - Topic: "Stop using terminal like it is the 80s"
  - Ed to follow up with [*OX]

##Social Report
- Memes

- CSGO Thursday at 5pm was RIP for mid commit. 
  - Made a group for all CSGO 5s nerds, gonna split team meetings. 
  - CSGO 5s needs more hype!
    - In progress

- Overwatch is ded :(
  - (for now)

- FNAFLAN Friday on track
  - Apologies for not making the LAN event, thanks to [TBB] for making it

- Thanks to [SOS] for posting teams up on the group I made for CSGO 5s
 
##Treasurer's Report
- Mastercard $258.46
- Westpac $4714.39
- Cash Reserve $0.05
- Guild $483.49
- Mild problems to be followed up by [DJF] 
  - [DJF]: guild banking is shit

##Secretary's Report
- At work
  - What a shitter.
  - Mail probably wasn't checked.
    - Sorry not sorry.
      - [CHS]: Next time poke people to check the mail for you

- I apologize for swearing last minutes, 
  - I missed it on not one but two reviews before sending the minutes, 
  - I will fucking endevour for it to not happen again.

- Minutes weren't posted on Facebook this week
  - [DJF] sarcastically apologises for not putting minutes up himself on facebook

##Fresher Rep's Report
- Pizza night to happen next week
- To draw CSGO fb group banner
- Still disappointingly fresh
- MSPaint to be added to the Linux SOE

##Machine Technical Reports
###Servers
- All linux machines froze
  - Bouncing molmol fixed it

###Network
- ok

###Desktops
- Many G400 mice have "carked it" 
  - Put into mice graveyard
    - [SAS]: its not a graveyard, its a museum

- Serious harddrive space issues on desktop machines
  - We have some extra harddrives to put in
    - [AMS] to look into which machines need new harddrives 
  - Corvo has lost much of its ports functionality
    - [AMS] to look into this problem as well
  
##New equipment
- None

##Drinks and Snacks
- Drinks
  - Out of coke
  - Out of coke zero 
  - [DJF] to go on a drinks run tonight 

- Snacks
  - Decent amount of snacks
  - Door members have been saying they can't refill the machine because they don't know prices
    - [DJF] to write prices on boxes so door members know what to set the snacks at 

##External Affairs
###Mail
- [BLZ] failed one of his many jobs

###Guild/SOC
- Soc Meeting
  - Wed 18th of May
  - [CHS] has work (again)
    - [TBB] to attend SOC meeting

###Other Entities
- Committee@ got an email for discussions wih KPMG
  - [AMS] and [CHS] to reply to email and attend

> [S0S] leaves 1446

- AISIEC International Internship Thingy
  - As discussed last meeting, 1PM info session with free food
    - Arts Lecture Room 5
  - [EAR] talked to Ben Chia of AISIEC about UCC
    - 2 min speech will be given by [EAR] and [TBB] advertising UCC

- Pixel Sift
  - Came to UCC and delivered a poster
  - [TBB] talked to the kind fellows

##Events
- Quiz Night
  - Quiz happened
    - UCC bought most of it's tickets in the last few days
  - at least $150 profit each club
  - Some finances drama
    - Missing money / Even more extra money than the missing money
      - UCC didnt cause an drama
    - Unknown security guard costs
      - To be resolved soon
  - More updates next week

- CSGO Teams Meet Up
  - Sorta happened, teams resolving individually

- Friday the 13th LAN
  - Happening tonight
  - Event was created super late
    - Multiple complaints
      - As soon as the EMP was confirmed, please create event/send emails
      - Thanks [TBB] for creating the event (at all)

[MMM] leaves 14:58

- Cameron Hall Larp
  - EMP is being processed
  - Advertising soon

- UCC Camp
  - We had the camp meeting today
    - RIP
  - Essentially when we pushed for category 3
    - (Under 18s alllowed with alcohol)
      - We would need security
      - Segregated drinking areas
      - A bunch of stuff
      - Basically not feasible unfortunately
    - Plan is to drop to category 2
      - AKA 18+ with alcohol permitted
    - Final meeting shuld be Monday
  - Committee discusses pushing back camp 1 week
    - This allows [SOS] to attend, as he'll have turned 18
    - Unfortunately, this is too close to semester start
      - The Monday would run into semester;
      - or camp would have to start on a Thursday, conflicts with peoples work

##Action Items
- [JMA] and [AMS] to confirm previous minutes
  - Done
- [BLZ] to email ucc@ about clubroom cleanliness
  - Ongoing
- [BLZ] to wikify eggman
  - Ongoing
- [SAS] to sort out UWAnime wifi
  - Kek in progress
- [CHS] to contact security
  - Is completed, need to take document to security
- [CHS] and [MLE] to finish t-shirts
  - Done (the design)
- [SOS] to MSPAINT Camp and FNAFLAN
  - FNAFLAN Done
  - MSPaint ongoing
- Internal review of committee
  - Done by most committee members, waiting on a few
    - *cough* [AMS], [BLZ] *cough*

General Business
----------------
- Disconnecting blue cables
  - Often have been removed and left unplugged
    - Procedure dealing with this is a formal warning by email, followed by dooring
    - Email to be sent to ucc@, door group about plugging/unplugging
    - [SAS] to invesigate blue cable problem
    - [BLZ] to send email to door group, and add signage/labels to cables

- Buying new things for desktop machines
  - [CHS]: 4 speakers?
    - Committee discusses number of speakers, neccesity of speakers
      - 4 Speakers to be priced up for the club
        - As discussed previously Requires headphone jack on the speakers

  - [CHS]: 1 Mechanical keyboard?
    - Committee discusses
      - Decides against
      - Also Porcupine to be switched with Chubsucker/Caan

  - [CHS]: Micro USB cables?
    - [CHS] will donate cables

  - [CHS]: 2 Mice?
    - G400s turn off regularly during use
    - Committee discusses, happy to buy two new mice
      - If possible go logitech
        - That way all of the machines have only one brand of bloatware

  - [CHS]: More game controllers?
    - Committee thinks two is fine

  - [CHS]: Harddrives?
    - [AMS] looking into what we need

- [RAA]'s door application
  - Failed to be approved
  - 3 of committee absent
   - To be reviewed again next week with more committee present

Meeting closed 16:10

##Current Action Items
- Polo Shirts to be looked into [CHS], [TBB] 
- Education team to follow up with [*OX] about tech talk
- Mild money problems to be followed up by [DJF] 
- To draw CSGO fb group banner
- [AMS] and [CHS] to reply to email and attend
- [BLZ] to email ucc@ about clubroom cleanliness
- [BLZ] to wikify eggman
- [SAS] to sort out UWAnime wifi
- [CHS] to contact security
- [SOS] to MSPAINT Camp
- [CHS] to follow up with internal review of committee
- [AMS] to look into which machines need new harddrives/Corvo problems
- All of committee to look into purchases for desktop machines
- [DJF] to buy consumables for the club

Minutes uploaded by [CHS] at 13:18 on 2016-05-18