UCC Committee Meeting Minutes 2016-01-11

Attendees: [BG3], [TJB], [CHS], [AMS], [MVP], [TBB]
           [SAS], Nicholas Johnson
Apologies: [EJK], [JDN], [LDA], [HTL]

Meeting opened at 11:17

Confirmation of minutes from previous meeting
- [MVP]: someone read it
  - [BG3]: acceptable

##President's Report
- Busy Busy
  - Meetings
  - Reinstalls
  - Config Changes
  - New Clubroom password
    - Circulating to wheel members and members who _need_ it
    - Poke me to get it

##Education Report
- Talks to start up again soon
  - [EJK] needs to talk to [AMS] as she has most of the contacts
- 3D printer tutorial to be written up
  - Pricing structure also needs to be decided
    - [BG3] to talk to [AMS] after the meeting

##Social Report
- [TJB]: In talks with unigames organising uncharity vigil
  - To be held the day after the cleanup aka Saturday Jan 20th

##Treasurer's Report
- Treasurer will be running late
  - By about a week
- [BG3] will pretend to be good with money
- Balances
  - Every Day Transaction: $2609
  - Cash Reserve: $5515
  - Card: $42
- "Money in safe. Bag 33"

##Secretary's Report
- Secretary has been productively memeing
  - myanimelist.net wiki page
  - shitpost@ email list
- 5/7 perfect

##Fresher Rep's Report
- Fresher rep is in wrong country
  - Replacement acting fresher rep also in different wrong country

##Machine Technical Reports
###Servers
- Molmol going offline
  - Errors related to iSCSI
  - [TPG] and [JCF] fixed it on Saturday night
    - [BG3] sat around and listened
  - [BG3] removed the Proxmox quorum disk this morning
    - Will see if errors return overnight

- motsugo rebooted several times Tuesday night
  - Issue Now Resolved

###Network
- Working

###Desktops
- Discussions about a linux SOE on hwc@
  - [BG3] Endorses it
  - Discussion later on [BOB]'s General Business

- Windows not verified on Corvo
  - [BG3] to call up Windows

##New equipment
- Water Cooler
  - BG3 yet to be reimbursed

##Drinks and Snacks
- [BG3] refilled coke machine last night
- xoxo to [NTU] for doing a coke run
  - Has been reimbursed

##External Affairs
###Mail
- Checked
  - No mail

###Guild/SOC
- Guild is open again
  - Carparks are full again rip :(

###Other Entities
- ComSSA came in to do some work on their server PMS yesterday
- UWA Security
  - [BG3] was only contacted once by UWA security over the break
    - Reminded security that list was for UCC members accessing UCC's Clubroom
    - Will need to talk to SOC/Tenancy to tell them to let other clubs know what to do overbreaks

##Events
- TomorrowLAN
  - Theme is tomorrow (?)
    - Theme is actually future
  - Will be held on the 12th (of February (Friday))
  - Set up to be set up
    - [BG3] to make sure set up is set up to be set up
  - Loft to be booked
  - EMP to be done

- Uncharity Vigil
  - light vidya in ucc, no LAN
  - Loft has been booked by unigames

- O-Day
  - Fresher Guide
    - Writing Night
      - Starts 4PM Tuesday 19th of Jan
      - On top of writing the fresher guide, O-Day prep

##Action Items
- [CHS] to purchase desk microphones
  - Ongoing
- [BG3] to rewrite policies with [SAS]
  - Ongoing
- [BG3] and [TBB] to investigate new Linux computer
  - Ongoing
    - (pending SOE discussions)
- [BG3] to purchase water cooler for club
  - Done. Get your fresh fresh water right next to the coke machine
  - Email to go out to door soon

##General Business
- [SAS]: Reimburse [SAS] for camp internet plz
  - Has been done

- [BOB]: policy of a single linux distro with SOE (see hwc@ email).
  - [BG3]: Proposed linux distro is Linux Mint with Cinnamon
    - Has the support of debian with a decent desktop environment
  - [BG3] moves that the club endorses Mint with Cinnamon for the club's Linux
    SOE with the understanding that it may changed at a later date
    - Passes, 5 for, 1 abstain

- [CHS]: Buy more mice?
  - 3 of UCC's mice are bad
    - Committee is in support of buying 4 mice so we have a spare
  - [BG3] moves to budget $240 for the purchase of 4 computer mice
    - [MVP] seconds, passes unanimously
  - [CHS] to purchase mice

- [CHS]: Buy more mousepads
  - To be designed or something at uncharity vigil

- Unisfa wants cameras set up
  - Has been purchased, [BG3] to set up
  - To be installed next Monday

- [BG3]: [BLZ]'s Door Reapplication
  - Committee has no disagreements with [BLZ] being added back to door group
  - [BLZ] to be readded to door

- [BG3]: Motsugo Incident on Tuesday Evening
  - Committee discusses the specifics of the events that occurred with
    Nicholas Johnson
  - [BG3] moves that committee goes in camera
    - [MVP] seconds, passes unanimously

> [13:02] Committee goes in camera
> [13:33] Committee returns

  - While in camera the motion passed for Nicholas Johnson's membership to be
    suspended a year in accordance to the constitution
  - While in camera the motion passed for Nicholas Johnson to banned from the
    clubroom until the start of semester
  - The specifics of the incident will not be released to club members, but
    non-specific details and actions will be released soon

Meeting closed 13:34 

##Current Action Items
- [BG3] to set up set up set up for tomorrow (LAN)
- [BG3] to set up Unisfa Camera Setup
- [CHS] to buy mice
- [CHS] to purchase desk microphones
- [BG3] to rewrite policies with [SAS]
- [BG3] and [TBB] to investigate new Linux computer

Minutes uploaded by [CHS] at 15:52 on 2016-01-11