UCC Committee Meeting Minutes 2015-04-21 Meeting opened 17:30 Attendance: [GOZ], [EJK], [TBS], [JDN], [CHS], [AMS], [HTL], [LDA], [BG3], [MVP], [SAS] Confirmation of minutes from previous meeting - [BG3]: in confirmation of prev minutes last week, I said that my apologies were missing from the previous meetings minutes - [CHS]: Whoops, my bad ##President's Report - Intro prog re-run went well - GENG5505 is done, no longer hates life - Westpac has the committee form and are happy - Presumably committee will have access shortly ##Education Report - [CHS]: [EJK]: Things ED VP hates more than [GOZ] - - The Windows API - First tech talk was a success - Solid attendancece, engaging - Next tech talk Friday 1st of May, given by [DAA] (probably) - Topic currently unkown (spooky) ##Social Report - Easter LAN went fantastically, everyone played [REDACTED], it was great - People from RFLAN rocked up, they were possibly interested to do stuff later - Possibly runnning/advertising UCC events - Quiz night this Friday, everyone that can attend should go - Facebook was difficult ##Treasurer's Report - We have money - Westpac has $4493.26 - Card has $20 - Guild has $305.16, but O-Day grant should come through soon - [JDN] is owed $201.60 for a drinks run - [CHS] is still owed for mousepads ##Secretary's Report - Nothing to report, whiteboard art is hard ##Fresher Rep's Report - 3 freshers were at the LAN excluding [LDA] - 2 freshers left early, excluding [LDA] - ~5-10% of the event were freshers? - [LDA] had the largest computer ##Machine Technical Reports ###Servers - [TRS] has brought in a xserve - [TPG] temporarily broke dispense logs, then fixed it - [ATA] wondering about an old server that he left possibly in UCC - Basically asking for it not to be discarded - Wheel will investigate - Router issues? put this somewhere ###Network - The network not not works > [CJS] arrives - [BG3] would like wireless issues to be reported with times - [CHS]: 5:48 PM while taking minutes, connection dropout ###Desktops - Nothing new to report ##New equipment - [TBB] has donated a set of headphones - [TRS] has donated an XServe - The HDMI to DVI adapter has arrived, 2 more DVI to HDMI are arriving - Cables are also on their way ##Drinks and Snacks - Drinks Done on the Saturday before the LAN - Mountain Dew was terrifyingly emptied within 48 hours - Snacks refilled as well on the Saturday - Almost out of Starburst ##External Affairs ###Mail - Mail was not checked - Will be checked tomorrow-ish ###Guild/SOC -SOC Meeting - Attended by [GOZ] - They're rolling out a new club dashboard - Looks better than their other websites - Events website should be up soon as well - Storage sapces soon to be available, unnecesary for UCC - Tennancy meeting soon, 2nd of May - Grants available for special projects, due May 4th - Social Portfolio should get together and brainstorm - Basically needs to be brought to committe by the next meeting - Club networking event coming up before semester two ###Other Entities - Google ambassador wants to throw us free stuff for Educational events - Stuff like fluffy toys, pens, etc. - Also wants to give the club a box of Google pens - Basically we just have to ask and they'll throw it at us - (limit 1 box per month) - Google I/O wants our help with organisation and attendance - Friday 29th of May, 11:30 PM until 2 AM - UCC is happy to advertise - Plan is to call in favours to get a room - Possibly get Google to buy UCC members pizza as an attraction - [BG3] to liase with Google@UWA about Google I/O - UEC has offered a cheaper table at the UEC ball - [BG3] to tell them that we have moderate/low interest, perhaps share a table ##Events - Easter LAN - Done, success - Thanks to [MLG] and [TFM] who were non-committee and helped out - A lot of rubbish was left behind, now clean, but shouldn't have been left in first place - Often not in bins, and often left in clubroom - [MVP]: Also a horrible mess before the event, need to start to change mentality of loft cleanliness - Better organisation is also neccesary (confusion about availability of switch), event started late - Quiz Night - [MVP]: PLE has not got back to us - Attendance looks good, looks like ~70 people currently - Quiz night has sold out in recent previous years, will also likely sell out this year - Prizes will be bought by [MVP] using UCC dosh - Everything will be G > [RAA] arrives - Camp - Still needs be approved, concerns have been addressed - Tech Talk - Happened, need to deal with noisy neighbours - Thanks to [MTL] - [DAA] probably doing another talk shortly, see Ed report - Cameron Hall Masquerade - [RAA]: Will likely occur on 22nd of May - EMP submitted, not yet approved - Looking at $30 tickets with $20 early bird - Masquerade specific committee wanted - Soc portfolio to attend ##Action Items - [JDN] to give quiz-mittee ([MVP]) for prizes - Done - [EJK] to buy another HDMI adapter - Ongoing - [BG3] to purchase lockbox - Ongoing ##General Business - [EJK] and [AMS]: Budget approx $100 for microphone/presenter - Logitech R400 presenter and a microphone (6658 - Dick Smith Branded) - Consider looking in to clip on microphone - [AMS] moves to budget $120 to purchase a microphone and presenter, [LDA] seconds - Unanimously passes > [BLZ] arrives - [BG3]: Budget (and spend) $1600 on Coin Mech and Note Mech - This is the first step, smallest division - [BOB] sent an email, asking for documentation about project, ideally before budgetting - Committee doesn't doubt [BG3]'s ability to complete the project - Committee does want documentation - [BG3] to write dispense project documentation - [BG3] moves to budget $1600 for Coin and Note mechanisms for dispense upgrade project, MVP seconds - Motion passes, 8 votes for, 2 abstains - [BLZ] is considering buying controllers - Will be brought up at next meeting Meeting closed at 19:11 ##Current Action Items - [BG3] to liase with Google@UWA about Google I/O - [EJK] to buy another HDMI adapter - [BG3] to purchase lockbox - [BG3] to write dispense project documentation - [JDN] investigating Cockgrunter replacement Minutes uploaded by [CHS] at 08:52 on 2015-04-22