UCC Committee Meeting Minutes 2015-01-22 Attendees: [BG3], [GOZ], [JDN], [SAS], [TJB], [DIE], [AMS] Apologies: [ODF], [JVB], [GEE] Late show: [ODF], [*OX], [BOB] Meeting opened 17:07 Confirmation of minutes from previous meeting - [SAS]: They were good ##President's Report - [BG3] has a new job - Surprise on all parts - Has worked on actioned items ##Vice-President's Report - Nothing to report ##Treasurer's Report - I'm back - Slightly less not tanned now - We still have money - $1627.50 in Westpac - $20.35 on card - $2815.21 in Guild - $300 in safe ##Secretary's Report - Not here - Apparently loves UniGames more than UCC ##Fresher Rep's Report - Not here - [TJB] is back - He is happy - All accessible freshers have reported happiness ##Machine Technical Reports - The air con is dead - [GOZ]: Long live the air con - The machine room is not on fire - Unsuprisingly - Have a new server that could be upgraded to motsugo-equivalent spec - Further discussion in General Business ##New equipment - Thanks to Brad and Apache tor the new 1080p projector ##Drinks and Snacks - Drinks run has been done - We have Dr Pepper - Snack run has not been done ##External Affairs ###Mail - Has been checked ###Guild/SOC - Room access policy is changing - After hours agreement is under discussion - Requires a list of authorized people - Next SOC meeting is 11th February, 11am ###Other Entities - Nothing to report ##Events - O-Day is fast approaching - Need to finalize what we need to be doing - [GOZ] is running it - [BG3] has the stall and will have it in the clubroom for the night before - Oculus Rift - Windows 10 demo - Camp antenna > [ODF] arrives > [*OX] arrives - Uncharity Vigil - UniGames is organizing it for February 13th - Spooky theme - [TJB] to handle all UCC related matters - January LAN - Has been cancelled due to proximity to Uncharity Vigil - Camp - Consent forms must be physical for signatures - Consider having attendees sign forms on arrival and turn them away if they don't - Fresher Welcome - [BG3] is organizing it - Everyone should be there - Intro to Programming - No updates - ISS TF2 competition - [TJB] is talking to ISS - Want to start around week 2 - 4/6 team members need to be UWA students > [BOB] arrives ##Action Items - [BG3] to organize projects night - Done - [JDN] to do a snacks run - To be done - [BG3] to handle January LAN - Cancelled - [BG3] to collect new projector - Done. It's so pretty - Again, thanks to [brad] and Apache - [BG3] to get a membership sticker test page from UniPrint - 67% completion - Failed to get the blue ones - [BG3] to do membership forms and sign up wiki - Membership forms are done - Sign up wiki done and at http://wiki.ucc.asn.au/HowToCommittee/NewMembers - Will email info out after someone has proof read - Front page of website has been updated and links to the new 2015 information page ##General Business - [BG3]: Purchase a kickass ridiculously long HDMI cable for the new projector and two DVI Adaptors (~$25) - [BG3] moves to spend $25 to acquire this cable, [JVB] seconds - Passes unanimously - [BG3]: Second half of addition to the Term Deposit ($584.92) - [BG3] moves to add $600 to the cash reserve, [JDN] seconds - Passes unanimously - [BOB]: approve $1026 for a 6kW kelvinator to replace the machine room aircon: http://www.ebay.com.au/itm/Kelvinator-6kW-Window-Box-Reverse-Cycle-Air-Conditioner-KWH62HRE-/271667693063 - [BG3] moves to spend $1026 to purchase the above air conditioner to replace the dead one, [SAS] seconds - Passes unanimously - [BOB] to buy and be reimbursed - [BOB]: purchase four more chairs to replace damaged chairs before semester starts ($159 each) - Deferred - [BOB]: purchase two of the following to replace the ageing samsung screens: http://www.cplonline.com.au/monitors/dell-e2414h-24-led-monitor.html - [BG3] moves to spend up to $520 to purchase these two displays, [SAS] seconds - Passes unanimously - [BOB]: get two of http://www.cplonline.com.au/graphics-cards/nvidia-graphics-cards/gigabyte-geforce-gtx760oc-2gb-graphic-card-oem-gv-n760wf2oc-2gd.html for catfish and cichlid - [BG3] moves to spend up to $620 to purchase these two graphics cards, [ODF] seconds - Passes unanimously - [BOB]: Spend $520 on additional CPU and RAM for additional virtual host - [BG3] moves to spedn up to $520 to purchase these upgrades, [SAS] seconds - Passes unanimously - [BG3]: [*OX] requests that committee considers purchasing a new Cathode Ray Oscilloscope in the not so distant future, as UWA has now got one that is better than ours. More info is available in the hwc@ archives - Deferred until we have money - [BG3]: [JCF] requests that we also consider getting a Saleae Logic Analyzer (and not a knock off one) at the same time - Deferred until we have money - [ODF]: Consider buying additional speakers like r all/most of the clubroom computers. - To be used as Uncharity Vigil stretch goals - Keyboards and mice too - [BG3]: Consider buying a 2.5 inch drive mount for molmoml - Deferred - [SAS]: Review constitution changes - Allowable liabilities - No change to currently proposed ammendments - Chain of command - President's successor to be decided by committee vote. All members of exec are eligible - Introduction of a club property registry - [BOB] opposes the idea - May be required by Guild Finance - Removed from proposed changes - Alternatives to be investigated - Formalization of committee policy has been removed from proposed changes - [*OX] opposes the creation of educational and social VP positions - He believes they do not accurately reflect the goals of the club - He decides to take his objections to the lists - We should call a general meeting at which to raise the proposed changes to the constitution - [SAS] moves to call an ordinary general meeting on Friday the 13th of February at 5:30pm, [TJB] seconds - Passes unanimously Meeting closed 20:17 3 hours, 10 minute meeting, I hate you all ##Current Action Items - [SAS] to look into onlince camp consent forms - [BG3] to organize fresher welcome - [TJB] to handle uncharity vigil - [TJB] to do TF2 tournament - [BG3] to get a blue membership sticker test page from UniPrint - [BOB] to buy new air conditioner, screens, GPUs, and new server parts - Purchase four more chairs to replace damaged chairs before semester starts ($159 each) when appropriate - Confirm proposed changes to constitution - [SAS] to finalize and present door policy - [ODF] to announce the OGM - [BG3] to add the fresher LAN to the fresher guide - [TJB] to organize the fresher LAN Minutes uploaded by [GOZ] at 20:32 on 2015-01-22