UCC Annual General Meeting 2013 Present: - Samuel Moore [SZM] - Lyndon White [*OX] - Jordan Meerwald - Ryan Nicholson - Steven Correia - Trent Bersan [TJB] - Cain Nixey [BLZ] - Ben Armstrong - Rhys McConnel - Mitchell Pomery - Randal Adamson [RNZ] - Ash Tyndall [ASH] - Chris Squire [CJS] - Brayden Neale - Andrew Adamson [BOB] - Fiona Gearon [BGR] - Erin Steicke [XON] - Mark Anderson [NEO] - Tim Davies [TFO] - Keir Campbell (vanish) - Rachael Lappan - Shaun Doray [BOJ] - Leighland Swan - Blair Young - Oscar Hermoso - Tim Killick - Samuel Shenton [SAS] - Alasdair Penman - Andrew Briscoe - Jonathan Van Buren [ODF] - Andrew Seeley [AMS] - Andrew Gozzard [GOZ] - Jonathon Astbury [JAB] - David Gow [SLX] - John Hodge [TPG] - Adam Marshall [EDO] - Cam Locke - Jeremey Cole [M12] - C. C. "Blake" [KAT] - Nick Bannon [NTU] - Roland Kerr [LDT] Apologies: - [DTK] Dylan Kerr Meeting opened at 13:06 - President's Report - Has bad memory of what happened last year - Highlights: - MegaLAN roaring success - Thanks to Tav for slushie machine - Terrible pun derails meeting - Wants next committee to run another one - Camp was good, already confirmed for this year - Internet worked out in the end - [BOB] is not allowed to wake people up with Mario ever again - Talk with Senator Scott Ludlem - Very interesting event - Downsides: - Drama ("personality conflicts") - Was not able to fix the drama - Thanks to [SZM] for his work before resigning - Thanks to all of commitee, despite the drama - Vice-President's Report - What a year! - Repeats things John said - Thanks all of committee members for 2012 - Thanks to all non-committee members esp [BOB] and [MRD] for all their help - Good luck to next year's committee - Would like to see another MegaLAN - Already had some events this year, would like to see lots of events next year - Try and have fun - Would like to see committee members lasting the whole year - Encourages Freshers to go for Fresher Representative - Treasurer's Report - Despite best efforts of committee, we still have money - See attached Financial Report - [BOB] asks [EDO] to send new committee a full financial report before the next meeting - [SLX] notes that members are able to look at our financial records; see the new Treasurer - [BOB] notes that there will be a link from the minutes - Fresher Representative's Report - Recieved 70 signups from O'Day - Unfortunately down from 2012 (~170) and 2011 (~120) - 8 after O'Day for first time members - Lots of events in 2012, we've already done a lot this year - Fresher Welcome and LAN were successful - Encourages Freshers to attend events - Thanks [RME] and [NVS] for the FUCC scholarships - Thanks for all the LANs - Duties for Fresher rep: - Introduced "Fresher of the Week" this year. Would like to see it continue. - Good way to make Fresher Rep meet the Freshers. Gave Fresher rep a purpose. - Encourages Freshers to be involved with club - Thanks to committee and anyone else who helped this year - Thanks to Freshers - Secretary's Report - [DTK] sent apologies - Retroactive report: He says "Thanks" - Motions on Notice - None - Election of the 2013 Committee - Election of two (2) returning officers - [ASH] nominates self, [TJB] seconds - [CJS] and [NTU] nominated by [SLX], [*OX] seconds - [CJS] and [NTU] are elected as returning officers - Suspension of Standing Orders - Passed - [SLX] any last minute resignations? - Elections conducted by returning officers - [CJS] gives speech - [NTU] explains the election process - [CJS] explains the role of OCMs - [SLX] notes that executive members must be full time students, financial members of the club, and the guild - President - [SLX] nominated by [SZM], [*OX] seconds, declines - [ODF] nominated by Camlock, [*OX] seconds - [SAS] nominated by [GOZ], [TJB] seconds - [GOZ] nominated by [BLZ], [TPG] seconds, declines - [TPG] nominated by [SLX], declines - [ASH] nominated by [BLZ], Cat seconds - [RNZ] nominated by [EDO], declines - [M12] nominated by [BLZ], Cat seconds - Candidates to give 30s speeches - Short argument about how long speech should be - Candidates give 60s speeches - [ODF], [SAS], [ASH], [M12] - Candidates answer questions from members - How often are you in UCC? [*OX] - Are you on the committee of any other clubs? Sean Dorey - What is your ratio of saying to doing? [BOB] - How much free time would you have to cope with issues and drama... such as committee members resigning? [TPG] - [EDO] extends question to cover other issues such as theft, storms, etc - [BOB] procedural motion to allow candidates to vote, unanimously passed (despite grumbling) - [CJS] explains voting system (everyone gets n-1 votes) - Candidates leave room. Voting conducted by returning officers - [SAS] is elected as 2013 President - Vice-President - [ODF] nominated by [JAB], [ASH] seconds - [M12] nominated by [TPG], [ASH] seconds - [SZM] nominated by [SLX], [ASH] seconds - [ASH] nominated by [EDO], Steven Correia seconds - [RNZ] nominated by [SAS], [BOB] seconds - [GOZ] nominated by [*OX], [SLX] seconds, declines - [NEO] nominated by [GOZ], [SLX] seconds - [SLX] nominated by [*OX], [SZM] seconds, declines - [*OX] nominated by [BOB], [ODF] seconds - Candidates give speeches... - [ASH] wants his to be minuted. It was "Kill me now." - [*OX]'s speech was *cough* - Questions: - [TPG] repeats previous question about time for dealing with problems - If you have a car and a finance degree and don't get Vice-president, will you nominate for Treasurer? [ODF] - Minutes stop for a bit because [SZM] was nominated - [SZM] is elected as Vice-President - Treasurer - [NEO] nominated by [TPG], [SLX] seconds - [ODF] nominated by [EDO], [*OX] seconds - Ryan Nicholson nominated by [ODF], declines - [XON] nominated by [GOZ] [RNZ] - [TPG] nominated by [BOB] [*OX] - [*OX] [BOB] [SLX]... [*OX] threatens [BOB]... and then accepts - Candidates give speeches... - [*OX] complains about money and then withdraws nomination - Questions for candidates: - Are all candidates available to attend treasurer training tomorrow night? Steven Correia - Do you have a car? Ryan Nicholson - What's 15 times 15 (are you good with maths)? [M12] - On a scale from 1 to 10, where 10 is maximally jaded, how jaded (towards UCC life and guild) are you? [*OX] - Do you all have at least 1/2 a day per week to allocate to doing this job? [BOB] - [NEO] is elected as 2013 Treasurer - Secretary - [SLX] nominated by [SZM], [*OX] seconds, declines - [RNZ] nominated by [SAS], [EDO] seconds - [ODF] nominated by Ryan Nicholson, Steven Correia seconds - [XON] nominated by [TPG], [SLX] seconds - [JAB] nominated by [M12], Steven Correia - [SLX] nominated by [GOZ], [SZM] seconds, declines - [GOZ] nominated by [SLX], [EDO] seconds, declines - [M12] nominated by Ryan Nicholson, [JAB] seconds - Candidates give speeches which get mangled with questions a bit - Questions: - Do you have primary school level literacy? [ASH] - How do you feel about organising and chairing meetings? [*OX] - [SZM] notes you need to understand what to minute and what not to minute... - And disobeys his own advice, as always - Would you be able to maintain and look after [SZM]'s bash scripts? [TPG] - [SZM] wants to note that this shouldn't be considered a prerequisite. - [BOB] procedural motion to vote, [EDO] seconds - [XON] is elected as 2013 Secretary - Fresher Representative - [JAB] explains role to Freshers - Would like to see role expanded beyond the traditional "Freshers are Happy" - [CJS] fools around - [BOB] procedural motion to limit responses to one word, shouting happens, passed? - Implicit nominations: Keir Campbell (vanish), Blaire Young, Oscar Hermoso, Andrew Briscoe, Brayden Neale - Questions: - Are you social enough and can you actually make people feel properly included in the club? [M12] - Would you describe yourself as a tinkerer or a gamer? [GOZ] - Would you be prepared to regularly donate your Friday and Saturday nights to being at the club? [ODF] - Can any of you drive and/or have a car? [JAB] - Do you want the job? [SLX] (They all do!) - If you were to pick another fresher to be the Fresher Rep, who would you pick? [ASH] - [SLX] procedural motion to limit OCM speeches to one sentence and no questions, unanimous - Kier Campbell is elected as Fresher Representative - Three (3) Ordinary Committee Members (OCMs) - [*OX] says he would like to see OCMs that do things, like the Tech talks - [SZM] says not to nominate if you don't want to do anything - (in response to a comment "You don't actually do anything as an OCM") - [SLX] says not to resign - [*OX] nominated by [ODF], Jordan Meerwald seconds - [RNZ] nominated by [EDO], [JAB] seconds - [SLX] nominated by [SZM], declines - [M12] nominated by [GOZ], Ryan Nicholson seconds, declines - [GOZ] nominated by [SLX], [EDO] seconds - [ODF] nominated by [EDO], [*OX] seconds - [JAB] nominated by [M12], Steven Correia seconds - [ASH] nominated by [ODF], Steven Correia seconds, [ASH] declines forcefully - [BOB] nominated by [*OX], [EDO] seconds - Andrew Briscoe nominates self, [EDO] seconds - [DJA] nominated by [ASH] - [*OX] "He's not payed membership" - [ASH] "I'll pay for him" - We assume that [DJA] declines - Mitch Pommery nominates self, [SAS] seconds - Speeches, and voting happen - [RNZ] [GOZ] and [ODF] are elected as OCMs - Reinstatement of Standing Orders - [TPG] motions to reinstate standing orders, passes unanimously - General Business - Anonymous : Nomination of Andrew Adamson [BOB] for Honorary Life Membership - [BOB] isn't sure about this; our current 7 life members have been members for more than 10 years, [BOB] only has 4 years - [BOB] explains the rules for Life Membership and leaves the room - Discussion occurs - Conscensus is that [BOB] deserves to be a Life Member, and that the club owes a lot to his efforts - [NTU] points out that if we are agreed [BOB] deserves to be a Life Member, the time that he has been a member for is not an issue. - [SZM] motions that the club recognise Andrew "Bob" Adamson as an Honorary Life Member - [GOZ] seconds, motion passes with more than two-thirds majority - [NTU] and [CJS] welcome our newest life member Andrew "Bob" Adamson [BOB] - [BOB] : Formal recognition of term-deposit balance as an investment as per the conditions of the UCC Constitution Appendix. - [BOB] explains the UCC Constitution Appendix and purpose of the resolution - [BOB] motions to amend the resolution as follows and then pass the amended resolution: - Throughout section 3, replace "at the end of their term" with "in the month of January" - Alter 3.1 to read: "this amount shall be calculated as 35% of the interest earned in the previous twelve (12) months" - Remove "at minimum" from section 4 to duplicate exactly the wording in the UCC Constitution Appendix. - Add section 6 "This resolution shall be revisited at the 2015 AGM" - [EDO] seconds the motion - Motion passes (2 abstain, none against) - The resolution as passed will be attached with these minutes - [EDIT by SZM 2013-03-13] http://www.ucc.asn.au/infobase/minutes/2013/AGM2013_resolution.txt Meeting closed at 15:30 Summary of 2013 Committee Members: - President: [SAS] Samuel Shenton - Vice-President: [SZM] Samuel Moore - Treasurer: [NEO] Mark Anderson - Secretary: [XON] Erin Steicke - Fresher Representative: Kier Campbell - OCM: [RNZ] Randal Adamson - OCM: [GOZ] Andrew Gozzard - OCM: [ODF] Jonathan Van Buren Minutes taken by [SZM] Alternative minutes were taken by [SLX] in #ucc