UCC Committee Meeting Minutes 2013-08-16 Present: [XON] [NEO] [GOX] [ODF] [SZM] [SAS] Absent: [VAN] [RNZ] (tried to get skype workingon our end, couldn't in time) Other: [VOX] [ROW] [NTU] Meeting opened at 15:18 [NTU] arrives 15:19 [ROW] arrives 15:57 President's Report ------------------ - Open Day was good - ECM gave us some screens - Thank you ECM - People were actually vaguely interested -Tech Talk was awesome - Wednesday was the IEEE - Thursday was the Engineering Expo - Was a publicity event Vice-President's Report ----------------------- - Ordered projector screen for $98 - You had your chance. No complaining. - Not here yet - SUexec? More like SUCK - Attended a bunch of things - IEEE was good - Next Tech Talk Wednesday 23rd, 2pm - [BOB]'s hackathon is on the 21st Treasurer's Report ------------------ - 4,660.59 in Westpac - Community Solutions hasn't changed - Money in safe - Guild Deposit hasn't changed - I desperately want the coin counter - Charity Vigil meeting happened earlier today - We want some more ideas for the Vigil (specifically for the UCC) - Not a LAN, that's already organised - For example, Unigames is holding brutal campagins where you die constantly, and if you die you can pay a gold donation to come back to life - That would be nice - July's Bank statement arrived Secretary's Report ------------------ - Mail from la Bank - Haven't heard back from Susie's dad (possible sponsor for RPYC dinner), nor RYPC sales guy - Sent him another email - If I don't hear back from either before Monday, I'll move the event back to after study break - This will give more time for people to organise/not clash, and I haven't advertised the event fully yet (except on the Pelican blurb, which has a note saying that it could change) Fresher Rep's Report -------------------- -Absent Machine Technical Reports ------------------------- Servers - Wheel/Tech meeting happened - We want to build a dedicated storage server, it will cost $$$$ - See #committee for discussion and link to spreadsheet - The server which previously had a dodgy name is now called mango - mussel got moved to kvm on proxmox - web/secure sort of got moved to mantis, and then SUexec happened - it's now back on mussell, most of it - Samba 4 is coming, apparently, eventually, maybe after the move - [BOB] turned the air-con off - Don't turn the air-con off - thank you [TPG] for coming back at night to turn it back on Network - We have one - Thanks [GOZ] for helping sharpchin - [GOZ]: I managed to lock us out of administrative interface Desktops - We have them - Combtail has been having problems New equipment - Nothing! Drinks and Snacks ----------------- - Need coke - Bags and bags of it - 67c per can at Woolworths - [SZM]: Someone did a snack run - Good job you unknown hero - Maybe not, [NEO] and [GOZ] say there were leftovers from last run External Affairs ------------------- Mail -Statement from bank Guild/SOC - There was a SOC meeting - Club Carnival was cool - Cupboards are going to be re-allocated - We may lose some - "New" Event Management Policy - Pretty close to the old one - Poster Policy - New clip frames may come into effect - People don't think this is a good idea - There are prizes for people who apply for some new event types - Like "Non-alcohic events" - First-aid kits have been stolen - Also, ours has gone missing - Need a new one - [VOX]: Store it in the cupboard so it doesn't go missing - [NEO] to investigate a first-aid kit - The Resource room is moving - Centenary events: They want pictures for a club scrapbook thing Other Entities - Week of second of September will meet with the Council of Elrond Action Items ---------------------- - [SZM], [SLX] and [BG3] to attend IEEE, Wednesday 14th - Done - [SZM] to purchase projector screen for up to $200 - Done, coming soon - [SAS] to remind those people to attend the IEEE - Done - [VAN] to purchase graphics card, with Exec member with Mastercard - In progress - [GOZ] to keep sending emails to Camp Lesch - Ended up phoning them - They now have the date (18th of July, 21st of July, inclusive) for us in - [GOZ] moves that we send them a $200 deposit, [SAS] seconds - Motion passes, 6:0 - [NEO] to send $200 to Camp Lesch for deposit - [NEO], [SLX], [GOZ], and [VAN] (maybe) to help at Open Day - Done - [SAS], [SZM], and [NEO] to attend UEC meeting - Done, but not [NEO] - [XON] to continue anniversary dinner booking - In progress, see report General Business ---------------- [BOB] : reimburse [BOB] $129+postage for mechanical keyboard upon presentation of receipt - [SZM]: To begin, [BOB] did send the email to the right lists, raised it for the last meeting, and did the right thing in that regard. The meeting was hectic, so it was overlooked (in terms of a motion). - That being said, I do not approve of going out and spending that much money - And then buying it and wanting us to reimburse it - Additionally, I don't think it's worth the cost - Various People: this keyboard may not be worth the spending (in terms of how long it will last) - [NTU]: We get old keyboards, they die, we got more old keyboards. - [VOX] asks if we want a keyboard, and if we do, do we want THAT keyboard? - People agree that new keyboards are needed (some current ones have stuck keys, don't work well) - Discussion of whether a mechanical keyboard is wanted - [GOZ]: We want rubber dome or mechanical, mechanical will last longer - [NTU]: I've got some old IBMs from the club that were being thrown out, Model Ms, that the club could get back - At least one, [NTU] will see if he hwas more - [XON] questions whether [BOB] actually did buy the keyboard - [SZM]: The phrasing suggests he didhe - [NTU] raises a point of allowing committee members to come together outside of meetings, to snap up deals like this - [NEO] seconds [BOB]'s motion to reimburse [BOB] $129+postage for mechanical keyboard upon presentation of receipt - Motion fails, 3:3 [NEO] : Buy a cash counter - [NEO]: Actually, it's really expensive - [GOZ]: Why not talk to other clubs' treasurers, see if they want to chip in? - [ROW]: Maybe Ryan (Treasure of Unigames) will actually do his job - [ODF]: Or maybe buy it and charge other clubs to use it. - [ODF]: I think UCC should pay at least half, so we could keep it in our club room - [VOX] proposes that it could stay in Unigames' cupboards, treasurers could get it out of there (with a lock) [ODF] : Charity Vigil Donations from UCC - In the past few years, UCC hasn't donated much - Change our donation from all profits (as previously) to all revenue, so UCC doesn't lack behind - [NEO]: Yeah, sounds good - (As a sidenote, [NEO], the treasurer, Business/Finance undergradute, didn't know the different between profits and revenue) - [ODF] proposes that UCC donate all revenue of dispense on Charity Vigil, [NEO] seconds - Motion passes, 6:0 - [VOX]: Also, be good if people could donate directly from dispense - Discussion of getting sponsorship, and of prospectus - Prospectus to be done in the future Meeting closed at 16:20 Current Action Items ---------------------- - Is the anniversary dinner organised yet, [XON]? - [NEO] to investigate cash counter, and other clubs' possible input - [NEO] to send $200 deposit to Camp Lesch Minutes uploaded by [XON] at 16:39 on 2013-08-16