UCC Committee Meeting Minutes 2013-08-02 Present: [SAS] [NEO] [GOZ] [XON] [SZM] [VAN[ Absent: [ODF] Apologies: [RNZ] Other: [BG3] Meeting Opened at 15:07 [SZM] moves to pass that last meetings minutes were accurate (30-07-2013), [NEO] seconds. - Motion passes, 6:0 [NTU] arrives 15:13 President's Report ------------------ - First week of semester yay. - Had a tech talk - Thanks to James Bromberger - Regarding the stalls - Club Carnival is fine - Engineering Forum, [NEO] in charge in place of [TPG] - For the Open Day, looking good - Finances are getting there, slowly - We've acquired a few CAT-5E cables, from an old UCC-an - When I say a few, this may mean thousands - We need to pick them up - The phone is horrible - I'm working through two people in order to get these cables and the phone fixed Vice-President's Report ----------------------- - Paying Camp Leschenaultia - Total cost was $1875.00, don't interrupt, I know we already paid $400 - So we paid $1475.00 - Refer to Treasurer for a detailed breakdown of profit/loss - Coderdojo is tomorrow, will try not to embarrass us - Tech talk happened on Wednesday. Hopefully it went well. - Need more volunteers to do tech talks - I doubt I will have procured the projector screen by the time of this meeting. -Nope, no projector screen Treasurer's Report ------------------ - Fund raising LAN - Very near future - That makes money - In terms of camp, I haven't gone through it yet - [SAS] has signed off on the camp payment - Going through the food receipt - [SAS] and I looked at moving money into the Guild account - Will get 4% interest, so looking to move from the Westpac account - Everyday Transactions $3,980.20 - Cash Reserve $1,783.54 - Term Deposit has lots of dosh (~$50,000) - Guild account $1,420.84 Secretary's Report ------------------ - Emails have been sent to Perth Royal Yacht Club for Anniversary Dinner - Will probably end up ringing them - Crontab correctly says meetings are held on Fridays at 2:50 Fresher Rep's Report -------------------- - Freshers are thing or whatever. - Did LOLDOG, accept, love and nurture me. Machine Technical Reports ------------------------- Servers - Pervert is online - [SZM]: No, it is not called that. - It is a minecraft server, maybe some VMs - Some weird messages in mussell's error logs, about someone removing some files Network - Currently installing the new AP in Unisfa - [BG3]: Currently with the trunking set-up, we've got no linking - [SAS]: We may connect it up to Science Union Desktops - [ODF]'s new desktop has been set up, with Windows 8 - Currently named Rai New equipment - Pervert - Rai (needs a new name, to the lists!) Drinks and Snacks ----------------- - [BG3]: If we go to IGA Waterford, Coke is $15 for a pack of 24. - [SAS]: Woolworths is $16 for pack of 24 (actually $20 for pack of 30). - Need a coke run - [SAS]: It needs approval, too - [NEO]: We had a snack run not too long ago - [NEO] moves to approve the snack run that recently occured, and the pizza, [GOZ] seconds - Motion passes, 6:0 - [SAS] moves to appove a coke run up to $400, [SZM] seconds - Motion passes, 6:0 Mail, Guild and SOC ------------------- - [SAS] checked mail, no mail - Guild/Tenancy meeting, next Thursday - [GOZ]: What's the progress of the Master plan? - [SAS]: Working on it - [SAS]: Had another CH Forum meeting - There are now 5 clubs: UCC, Unisfa, Unigames, Science Union, and Uwanime - Looking at combined events (LANs, etc.) - We may want sponsors for Cameron Hall - UESC meeting sometime soon, [SAS] will be attending Action Items ------------------------ - [XON] to really sort out the dinner - In progress, emails sent etc. - Various people to attend various things (see minutes 30/07/2013) - Wowee people sure didn't like that line - [SZM] to purchase projector screen, up to $200 - In progress - [BG3] to continue with Unisfa wireless - In progress - [*OX] and [GOZ] to help and administer Unisfa's Deep Thought transference - Not as yet begun - [SAS] to look at graphics card situation for combtail - 650Ti or 660 - [SZM] suggests sending it to tech@ General Business ---------------- [VAN] : Approval of [VAN]'s LOLDOG application (considering the special circumstances) - [*OX] mentioned turning off the soldering iron, [VAN] acknowledges this [SAS] : The Pelican is offering a <100 blurb for the UCC in the next edition - [XON] to write this blurb - It also needs the UCC logo [SAS] : Proposed AGM change - This is not an official general meeting, not enough notice (and an SGM) - [SAS]: That current AGM is in March, which I feel is too much of a strain on the club in terms of the new committee - I found coming in this year mid-March was a pain - I had already started Uni work, and it was hard getting a handle on things, and getting ready for things - I therefore feel moving the AGM to October would be better - A lot of other clubs do this (not in Cameron Hall) - The AGM has to occur 4 months after the end of the financial year - Our current financial year is the calendar year - If we move our financial year to match the June 30 financial year, it would need to occur between July and end of October. - Discussion of why original AGM was located in March - [SZM]: I can't recall why - If this were to occur, current committee's term would be cut short, pending the vote of the new 2013-2014 committee at the new AGM - The Fresher Rep would still be elected in March, at an OGM which would be accounted for in the constitution - [GOZ]: If we want the Summer Holidays for planning of events and transfer, then the events we're holding would occur near the transition - For example, last year the invoice for the camp arrived late, which would be given to the new committee (if it arrived late again) - Discussion between [GOZ] and [SAS] about this and what is constitutionally required. - [SAS]: From what I've seen, the old committee does nothing over the summer holidays, and just does O-day. - [SZM]: I don't think you're giving the old committee enough credit - [SZM]: To the lists! - [SAS] will send the email [GOZ] : We need to book Camp Lesch for next year - [SAS] proposes that [GOZ] books it for 2014 - One weekend before the end of Winter holidays [BOB] : reimburse [BOB] $38.78 for VRMs for the donated server - [NEO] to reimburse [BOB] [SZM] : CompCon (see email to committee@) - [SZM]: Uh, basically we should do something about that - [BG3]: [SLX] sent us something about that - [SZM] to get onto that, or something - Then [NEO] will have a look at it [GOZ] : We need to fix the phone - We email Telephonists, and say "Yo, our phone done broke". - [VAN] is doing this right now [XON] : Timing of Tech talks - [SZM]: People who want to do the talks can generally have a better time taking the talks at 5pm - Additionally, it has a better atmosphere than at 1pm - Additional discussion of location of Committee meetings - [GOZ]: We can be dynamic about location - [SZM]: I like sitting at a table Meeting closed at 16:03 Current Action Items ---------------------------- - [NEO] to reimburse [BOB] for VRMs for donated server - [SZM] to look into CompCon - [VAN] to email Telephonists about fixing our phone - [SAS] to send email to whom he decides, informing them of possible SGM - [GOZ] to book next year's camp - [XON] to continue dinner booking - [XON] to write UCC blurb for the Pelican - [SAS] to email tech@ regarding new graphics card - [SZM] to purchase projector screen, up to $200 - [BG3] to continue with Unisfa wireless - Someone to do a coke run Minutes uploaded by [XON] at 16:20 on 2013-08-02