UCC Committee Meeting Minutes 2013-03-05

Present: [TPG] [SLX] [EDO] [DTK] [JAB] [GOZ] [M12] [SZM] [SAS] [BOB]
Late: [*OX] [NTU]

Meeting opened 17:35 UST

President's Report
------------------
 - Uni - classes, etc.
 - Fresher welcome was good. Good turnout, beyond capacity.
 - Stayed up far too late working on snack machine coin mechanism.

Vice-President's Report
-----------------------
 - Fresher welcome.
 - The uni depression is setting in.
 - Is now doing GENG5505. Seems to be worse than Prof Comp.
   - Dead bird pictures, or something. Everything is my fault.

Treasurer's Report
------------------
 - We have money
   - $2710.03 in Westpac
   - $879.45 in Guild
   - About $600 in Safe
 - Submitted the O-Day grants.
 - Has done pretty much all the reimbursements. Except for me, for the screen.
 - Needs to re-reimburse for the banner - accidentally sent to [M12].

Secretary's Report
------------------
 - Oh god, honours. I need a holiday.
   ([SZM] chuckles.)

Fresher Rep's Report
--------------------
 - Fresher welcome (my first) was good!
 - Successfully used BCC this week!
 - We had some responses about the LAN, we should promote the AGM then.

Loft Progress Report
--------------------
 - We have received an email from Maddy at the Guild saying she's working on
   stuff, [BOB] will chase it up after a couple of days.
 - The Tenancy committee agenda didn't mention us at all, but we'll try bring
   it up.
 - There is also a Masterplan survey site, which could be a way putting
   forward opinions.

OCM Reports
--------------------
[*OX]
 - Absent.

[M12]
 - Sponsorship rant. Spoke to some places about the quiz night.
   - Tentatively saying we'll get some decent sponsorship this year.
 - Returned money for UCC banner.

[GOZ]
 - [SAS] should be added to "Not Actually on Committee".
   - Already done by [BOB].

Machine Technical Reports
-------------------------
Servers
 - We have them! They seem to be working.

[NTU] arrives.

Network
 - No issues reported recently.

Desktops
 - Caballera was unplugged by a fresher. They were told the policy.
 - Club laptop had its hard-disk de-seated. It has been fixed by [TPG].

[*OX] arrives.

New equipment
 - None.

Drinks and Snacks
-----------------
 - Running out of drinks! Well, running out of variety. Out of solo, orange
   foo  and null coke, but plenty of coke, lemonade and V.
 - Snacks are fine.

Mail, Guild and SOC
-------------------
 - Tenacy Meeting Wednesday night 6pm, must send 1 exec.
   - [TPG] to go.
 - Busy bee this Sunday at 1pm, check at the Tenancy meeting.
   - Can keep things clean during the LAN and leave someone behind to
     represent at the busy bee.
 - Mail hasn't been checked, [DTK] will check in the morning.

Action Items
-------------------
 - [EDO] to start preparing a financial report and budget for the year.
   - Started! It would be good to have it by Friday-ish.
 - [GOZ] to begin organising Quiz Night, particularly sponsors.
   - Tav booking confirmed.
 - [EDO] to investigate laptop security cable.
   - Not done.
 - [EDO] to perform reimbursements and transfer funds.
   - Done, except for one mistake.

General Business
----------------
 - Raspberry Pis have been mostly picked up, and reimbursed.
 - AGM next Tuesday at 1pm.
   - Agenda items to [DTK] by Friday.

 - Membership reminders need to be sent out as soon as possible.

 - Investments policy: [BOB] will request that the $50,000 be formally
   recognised as an investment and be added to by this year's committee.
   - See UCC Constitution Appendix on the website.

 - Last meeting!

Meeting closed 18:12 UST

Current Action Items
--------------------
 - [GOZ] to begin organising Quiz Night, particularly sponsors.
 - [EDO] to investigate laptop security cable.

Minutes uploaded by [DTK] at 18:15 on 2013-03-05