UCC Committee Meeting Minutes 2013-01-29 Present: [TPG] [SLX] [EDO] [DTK] [M12] [GOZ] [SAS] [RVS] [BOB] Apologies: [*OX] [JAB] Meeting opened 1738 UST President's Report ------------------ - Long weekend, fixed things - Snack machine now works a charm - Birthday on Thursday Vice-President's Report ----------------------- - Hi. - LAN happening soon - 1st of Feb. - General whining on IRC. - Assange related event coming in O-Week. - We may have some issue regarding selling camp tickets on O-Day, but probably not. No alcohol, no problem. In theory. Treasurer's Report ------------------ - We have Money - $1067.03 in Guild - $2065.55 in Westpac - About $400 in Safe - Bought the RAM and PSU for Pinball for a total of $140 - $92 for PSU (actually in Cichlid) - $48 for RAM - Have not yet reimbursed myself - Have not yet bought the screen mentioned last week. Secretary's Report ------------------ - I checked the mail - we received bank statements and (our) phone bill. - Probably fixed the minutes-push script so new business is added to General Business instead of action items. Fresher Rep's Report -------------------- - Absent. Loft Progress Report -------------------- - No news. Still waiting for committees and stuff. OCM Reports -------------------- [*OX] - No news. [M12] - Vacuum cleaner we want is in stock. Will get it tomorrow. - Was given wrong information by banner people, so the artwork needs changing. Will work on artwork and send off for a banner. - Will supposedly take 5 business days to print. - Still working on Fresher Guide and Sponsor's Prospectus. - See email to committee@ for other news. [GOZ] - Nothing to report. Machine Technical Reports ------------------------- Servers - Mylah was not mounting services. Broke wpkg, now fixed. - Just one of those reboot/rebuild things, not a systemic problem. Network - No changes. Desktops - Cichlid's Windows now works, although lacking a key. - New Pinball is being constructed. New equipment - None. Drinks and Snacks ----------------- - Stock levels: Will need a drink and snack run around LAN. - Snack machine has been fixed: sync issues and serial timeout was too short causing reboot. - Fixed. See [TPG] for info. Mail, Guild and SOC ------------------- - Westpac statements and a phone bill for $22.04 received. - We say, pay it. - Guild news: O-Day events changes may mess with some clubs, but we should be fine without promoting alcohol. - No news from SOC. There will be a SOC meeting eventually. Action Items ------------ - [M12] to finalise banner artwork. - In progress. Very close, but changes are needed. Will be done tomorrow. - [*OX] to order banner. - Now known as [M12] to order banner. - [M12] to order vacuum cleaner. - Not done, will do it tomorrow. - [M12] to continue work on sponsor prospectus. - In progress. - [M12] to confirm skip for a cleanup on Feb 10th - [DTK] to follow up. - Done by [M12]. - [M12] will book loft for above LAN. - Will be done by [DTK]. - Done by [M12], but still need nightpass. [DTK] to get it. - [M12] and [EDO] to begin organising Quiz Night, particularly sponsors. - Spoke to Unisfa committee... *mutter mutter*. Will just go ahead. - [EDO] to purchase a screen for pinball, and collect RAM and power supply. - Mostly done. Still need a screen with suitable mount for security cable. - [DTK] to respond in the tentative affirmative to Sen. Ludlam event. - Done. It's happening. We'd like pizza. Will ask the Sen's office with the line that it will boost attendance. General Business ---------------- - Final LAN prep - Get tables, make sure we have the loft, reminder email, test network. - We currently have 14 Facebook attendees. There will probably be more. Need tables for 20-24. - [DTK] to enquire about booking tables for Friday pickup. - Network setup from 12pm. - [SLX] to send reminder email to ucc@. - Sponsorship email from Deloitte. - Need something like a "Career in IT" night to get them keen. - They might also like the programming competition or tech talks. - They might bring in cool expert speakers. - Also tell them the Sponsor's Prospectus is on the way. - [DTK] to respond with our event ideas, bouncing via committee@. [BOB] arrives. - CASSA event idea: we need to do something. - The loft is a good space for it, certainly better than someone's house (their current plan). - Doesn't need massive prep work, so this shouldn't be that hard. - We can provide a venue, attendance and recommend to our members. - [TPG] to respond to Eskilla. - [DTK] to respond to ACS and DEEWR to advise that we sent their ads to our members. - [M12] will prompt committee@ and/or ucc@ asking for event ideas and fresher guide work. - Door cleanup on Feb 10. Meeting closed 1827 UST. Current Action Items -------------------- - [M12] to order banner. - [M12] to order vacuum cleaner. - [M12] to continue work on sponsor prospectus. - [EDO] to purchase a screen for pinball - [M12] and [EDO] to begin organising Quiz Night, particularly sponsors. - [DTK] to send announce email about Sen. Ludlam event. - [DTK] to enquire about booking tables for Friday pickup. - [SLX] to send LAN reminder email to ucc@. - [DTK] to respond to Deloitte with our event ideas, bouncing via committee@. - [TPG] to respond to Eskilla about inter-club event. - [DTK] to respond to ACS and DEEWR to advise that we sent their ads to our members. - [M12] will prompt committee@ and/or ucc@ asking for event ideas and fresher guide work. Minutes uploaded by [DTK] at 18:43 on 2013-01-29