UCC Committee Meeting Minutes 2012-09-25 Present: [TPG] [SLX] [DTK] [GOZ] [BOB] Apologies: [JAB] [*OX] Absent: [M12] [EDO] Meeting opened 1820 UST. President's Report ------------------ - Blurgh cold. - Camp was awesome. Vice-President's Report ----------------------- - Profcomp horrible but delivered. - Camp was extremely awesome. - an 80486 was present. - Charity vigil is on this Friday to Saturday. Please collect donations and come. Treasurer's Report ------------------ - Absent. - Westpac $2912.30, no info on Guild or cash at present. Secretary's Report ------------------ - Camp happened. Fresher Rep's Report -------------------- - Absent. - Thanks Coxy and Lionel for the fresher scholarships at camp. - Thanks committee and [BOB] for organising/running everything. OCM Reports -------------------- [GOZ]: - After 195 hours as OCM, spent 65 hours at the unquantifiably awesome camp. [*OX]: (this might be better reorganised into general bussiness) - As stated at camp, I am in busselton, til friday. - Remember Charity Vigil on Friday (talk to Sulix/Adam about this) - It is intended to have a post-charity vigil meeting on Oct 11th, and have all the money given to me so I can turn it into a cheque and take it to the Leeuwin. - We need volunteers to man the door at vigil. - Go collect donations in cash. - Camp was great, but I'm sure everyone has already said that - I intend to spin abalone up a couple of times over the next week or so, to document it on the wiki. I also intend create a page for BeatenTrack (a Camp Machines section). - Many TechTalks were run - great success, better attendence than the ones we do in the clubroom. - I suggest we book that site, for Friday 4th Oct to Monday 7th Oct 2013, the last weekend of sem 2 study break. - I suggest this is done, immediately. Possibly by [qrqd] when he finishs sorting out payment. - Most of the committee present prefer the camp to be on the first weekend of study break. This also corresponds with a public holiday on that Monday. - [GOZ] will book as he intends to be on committee next year. - I would like to organize a Artemis event - It was in my opinion one of the best things played at camp. - Excellently hectic and team orientated - Around end of semester - Ships in: - Loft - Clubroom - Somewhere else, if required (UDS would be a good location) - We have 3 projectors, and can do good layout, - Do cool things like only let comms officer use mumble to talk to other teams. - Club would morally have to buy a copy - it is $40, drm free and is licensed for use by One ship's crew. - I am opposed to removing any money from the term deposit ever. - any money taken out, will not get put back in. - the $1000 intrest it generates each year is incredibly useful to us. - [BOB] moves that we approve $5 for [MRD] to perform clubroom renovations. [SLX] seconds, [TPG] against, others for. Motion passed. - We think [MRD] can afford this, we'll reimburse him when he's done. - This will be discussed in full at a full-committee meeting, preferably with [MRD] present. Machine Technical Reports ------------------------- Servers - Newish Mylah is now installed and has not crashed yet. - Mussel was read-only for a time due to a filesystem error. - Problem with old Mylah - DRAC battery was failing/about to blow up. - ECC memory fail. - A couple of disks throwing errors. Network - Camp network (net) worked. - Packeteer is out of the network. - Heathred is re-racked, but not working. Desktops New equipment Drinks and Snacks ----------------- - Snacks getting sparse. - Drinks are well off. Mail, Guild and SOC ------------------- - Guild diary entry has not been done. - [DTK] to go poke the guild. - Mail: Only for [BOB]. Action Items ------------ - [*OX] to look at calendar system. - Not done. - [M12] to print out and hang more posters. - Probably not done. - [BOB] to fix Heathred's case. - DONE! WOOOOOOWEEEEEEE!!1! Hot diggity. - [SLX]/[EDO] to do camp stuff. - Done. [EDO] to finalise payment. - [EDO] will contact all attendees tomorrow by email and other means to remind them of what they need to bring. - Done. - [EDO] will contact Cap Lesch with final numbers and to notify of alcohol policy. - Done. General Business ---------------- - New time for meetings: all committee to fill in ucc.asn.au/cgi-bin/timetable.py. - Charity vigil: - Need to have a LAN. Palm is currently setup (needs IP changed), need tables, heathred will be suitable. - [VIX] will donate a substantial sum in return for a good seat. Deal! - Need to ban surge protected power-boards at the LAN. - [EDO] will feel guilty for not coming to this meeting and agree to get out tables for the LAN. - Lost power-boards: do we need to chase them up or buy new ones? - 3 or 4 new ones would be useful. - [DTK] moves that we allocate $50 to 4 new powerboards. [SLX] seconds. - Unanimously in favour. [DTK] to purchase. Meeting closed at 1908 UST. Current Action Items -------------------- - [DTK] to purchase 4 new powerboards. - [EDO] will feel guilty for not coming to this meeting and agree to get out tables for the LAN. - [*OX] to look at calendar system. - [M12] to print out and hang more posters. - All committee to fill in http://ucc.asn.au/cgi-bin/timetable.py. - [DTK] to go poke the guild about the Guild diary entry. - [GOZ] will book Camp Leschenaultia as he intends to be on committee next year. Minutes uploaded by [DTK] at 19:11 on 2012-09-25