UCC Committee Meeting Minutes 2012-05-15 Meeting begins 16:06 UCC Standard Time Present: [TPG] [SLX] [EDO] [M12] [ASH] [*OX] [JAB] [BOB] Apologies: [SZM] President's Report ------------------ - Interesting disagreement between [SZM] and another committee member caused [SZM] to resign to work on his studies. - SGM in 2 weeks time. - MegaLAN is moving along. Email from Theatres saying all "yes". - Working on Power - All is well - That is all, but is reserving [BOB]'s rights Vice-President's Report ----------------------- - Has been an interesting and depressing week - Thanks [SZM] for his service to the club. - Hopes we can spread the load and be nice, so no-one else has to resign. Phone rings, [ASH] answers. It's [BOB]. No one has checked the mail, so he will. Treasurer's Report ------------------ - Drama happened, but none of it involved the money - We have money - $1844.24 in Westpac - $2114.19 in Guild - Nothing in the safe - Burnt through 48 cans of solo, we need to buy more. - Still incredibly annoyed about getting non-round amounts of money from the fridge - Would like to thank [SZM] for all of his work for the club, and would like to apologise for any part he played in his departure. [BOB] arrives. Secretary's Report ------------------ - Deposit has been sent to Camp Leshenaultia - Tickets have been printed and cut for the MegaLAN - Have emailed College Representatives to start discussions about Heathred - Have emailed and spoken to PLUG about events in loft - Treasurer's account has been locked for striking me with the club seal - Have Resigned, due to a number of reasons, all personal - Thanks to all members of this committee and past committees for supporting and continuing to support the club - Over the last 14 months I have learnt a huge amount about technology, and people. I still know very little, but what I do know is as a direct result of being involved with the club's committee. - I apologise for the suddenness of this decision. I wasn't expecting it either. - Finally, I encourage active members to run for the position of Secretary. - Good luck! Fresher Rep's Report -------------------- - The freshers are as happy as a spy sappin' a sentry - Fresher of the Week: Samuel Shenton [SAS] - Here approx. 4 days a week - Favourite game: Assassins Creed 2 - Is actually here to learn programming *audible gasp* - Applause - Does not use windows while in the clubroom - Puzzled approval - Learning to use Python - He should replace [SZM] as the committee's 'Sam'. - [BOB] thinks he should probably dye his hair, too. - Freshers are happy OCM Reports -------------------- [M12]'s Report: - There have been a lot of strange noises in Cameron Hall this week. - He has not done nothing this week. - Did a coke run - "Live below the line" was terrible - Has a new outlook on potatoes: they get boring after several days - Booked the loft for PLUG events. - Treasurer training will probably happen last week of term. [ASH]'s Report: - Drama happened(TM) - Discussions with the club representatives/college representatives happened - As for what else: Liver is happier now. - Now has gastro. Everything wants to kill [ASH] - Inappropriate conversations about runny poo from [TPG], [ASH] and [BOB]. [*OX]'s Report: - Did his Tech Talk - Possibly a bit too much info in the talk - [BOB] slept through it; it was good. - In two weeks: [DAA]'s Python Talk - Is, on a scale from 1 to 10, cut up "about an 8" about [SZM] leaving. Machine Technical Reports ------------------------- - We have them. Servers - meersau is unwell. It wouldn't boot, then did. - Should have a backup - New heathred is "stable" - Should we virtualize everything and run a more stable, vm-friendly OS. - Disagreement - Game server code is unstable. Network - We have one - It is more stable than UWA's network - SNAP is dead* - *may not actually be dead Desktops - Catfish had a hiccup involving graphics drivers. - [GOZ] is the only person who understands this. New equipment - Frederick is working. - Noise has been made. Drinks and Snacks ----------------- We have drunk all of the Solo - [BOB] Declares an emergency - Unisfa bought out UCC's, UniGames and UWAnime's drink supplies - *sigh* - Does UCC want to complain? - No, we got money. - [EDO] would like to ask them not to do it again. - [ASH] is in favour of us getting money. - Needless argument - We need to buy more coke and solo - [M12] will go on another coke run. - [TPG] agrees to go tomorrow morning. - Between 11:00 and 12:00 - We have drinks in the Coke Machine, but we can't get them out - [BOB]: "Yeah..." - [M12] notes that the system of reimbursements is stupid - This is ignored, because [TPG] is rich. Mail, Guild and SOC ------------------- - Junk mail from WestPac - Every single event now needs an event management plan - We do this anyway - We're incorporated, we can do what we like - But no grants or advertising - There is politics - [M12] doesn't want to piss people off - [BOB] does, sort-of Old Action Items ---------------- - [SZM] to set up VLAN and stuff for VMs - Not done. [SZM] suggests this is either reassigned, or abandoned. - 'wheel' can do this if they care - [DJA] to set up snort for VMs - Again, a wheel issue, not yet done - [EDO] to attend some form of Treasurer Training - Not yet happened. Will maybe happen soon. - [M12], [EDO] and anyone else who is around to go on snack run on Wednesday (or before next meeting!) - Done! Huzzah! Was nicely overdone. - [ASH] and [JAB] leave for Milky Ways, derailing the meeting - [ASH] has forgotten his UID and PIN. derp. - Milky Ways were [JAB]'s "favourite thing" as a kid. - Puns derail the meeting - [BOB] to spend up to $350 on fixing the coke machine - The coke machine needs a new motor, which still has not arrived. - Has not spent any more money, yet. - Saying 'more money' around is dangerous. - [BOB] dreams of racing motors. - Will be conducting a survey later this week (tomorrow) - It is for the evil HCI assignment. - [TJB] and [TPG] to continue organising the MegaLAN - In progress. - Venue booked, waiting for email - Power almost organised, looking for breakout gear - Seating capacity for ~80 people - Power capacity may be interesting, for 80 people - [ASH], [BOB], other wheel members to discuss Heathred with college representatives - In progress - [BOB] may or may not have fallen off a chair - Jeremy displays an image which looks like something it isn't. - The meeting is derailed - [*OX], [ASH], and [DJA] to organise Murphy's Lore writer's thing around the Tech Talk - Not done - Will do if we can approve pizza this thursday! - [SZM] and [M12] to talk to PLUG about events in the loft - [SZM] has spoken to [NTU] and emailed PLUG an apology - [NTU] seemed fine with us booking the other two dates, but the email has gone unanswered - [M12] has booked the loft. - Told "seriously, it's the loft" - Someone who cares (cough, Ministers for Advertising) to make posters - [EDO] and [SZM] to handle payment of $400 deposit to Camp Leshenaultia - Done - [SLX] to be in charge of organising the Camp (DELEGATION) - Is happening, hopefully. - Getting event management plan handled - Wheel (ie: [ASH]) to setup Kerberos, and implement phasing out of WinAdmin - Might happen eventually General Shouting ---------------- [JAB] : [JAB] application for door - Freshers may or may not be allowed on door in first semester. - This is a tradition, and yes, [BOB] is lecturing on it - Have the things been things. - Yes, but not correctly - The only thing that [ASH] found incorrect was the door policy URL - [ASH] moves that whatshisface ([JAB]) be put on door. - [SLX] seconds - 6 for, 1 abstains, motion passes [SZM] : Someone needs to organise an SGM to elect a new Secretary - An email has been sent out, for Tuesday 1pm 29th - [M12] will send something or see someone about it - Need to email G-News. Add to UWA calendar. Something that works. - Does anyone - [M12] does - There is at least one person - [EDO] to be reimbursed $543.42 dollars for snacks and drinks - Disturbing noises emerge from Unisfa - [*OX] motions this happens, [TPG] seconds. - 5 for, 2 abstain, motion passes - [ASH] moves that we increase the consumable budget to $300.00: - [*OX] seconds that motion - [BOB] says "We're always buying drinks and snacks, why don't we waive the limit for snacks and drinks" - Argument - The motion is retracted by [ASH] - We could set it up with the same rules as withdrawing money from the Guild - Or we could use the lists - No. - [ASH] moves that we can refund people for snacks and drinks, with two signatures from the exec, as long as it is recorded at the next meeting. - [EDO] seconds - 4 for, 1 against, 2 abstain, motion passes - [ASH] moves that the consumables budget be reduced to $40 per week - [EDO] seconds. - Unanimous - Subsidising members from Albany's entrance to the MegaLAN - This is generally a good thing. - We're also playing them in Age of Empires II - [*OX] moves that we subsidise the members of the computer club at UWA's Albany campus - [EDO] seconds - 7 for, unanimous - [ASH] stutters about #game-server: - From the colleges perspective: were planning to advertise this at the beginning of Semester 2's Intercollege LAN. - Most of these issues have kinda-been resolved. - The colleges will possibly submit a kind-of proposal. - Suggests people don't join #game-server - They also want to run a Battle.net, would have to be firewalled - [BOB] moves that we finish the meeting - He's not on committee, but has a point. Meeting closed at 17:17 UCC Standard time Current Action Items -------------------- - [EDO] to attend some form of Treasurer Training - [BOB] to spend up to $350 on fixing the coke machine - [TJB] and [TPG] to continue organising the MegaLAN - [ASH], [BOB], other wheel members to discuss Heathred with college representatives - [*OX], [ASH], and [DJA] to organise Murphy's Lore - Someone who cares (cough, Ministers for Advertising) to make posters - [SLX] to be in charge of organising the Camp - [EDO] to reimburse himself $543.42 for drinks and snacks - [TPG] and/or [M12] to go on a drinks run Wednesday (tomorrow) at ~10:00-11:00 - [TPG] to organise an SGM to find a new secretary.