UCC Committee Meeting Minutes 10-04-2012 Committee Present: [TPG] [SLX] [EDO] [SZM] [JAB] [M12] Apologies: [ASH] Absent: [*OX] Others Present: [TJB] Meeting opened at 16:03 President's Report ------------------ - [TJB] "Where is [ASH]" - He is 2887.717km away - He sent apologies - [TPG] Had a good Easter - Went to CASSA MegaLAN - UCC Easter LAN is pretty much organised - [TJB] We need to start fixing the TF2 server for the LAN - Last LAN Heathred broke :( Vice-President's Report ----------------------- - "Oh my god, he didn't eat the can" (regarding [EDO]) - Spoke to Richard from ComSSA - They got our emails - Spies report that they were stuck in spam buckets / moderation - They will get back to us - Tried to fix Red - Has been scarred for life - Solaris sucks (still) Treasurer's Report ------------------ - Unfortunately has not counted money yet this week - Getting lots of donations for Heathred - Over $950 - [TPG] makes obligatory reference - [M12] makes obligatory reference - Thanks everyone for their support, in particular [RVS] and [TPG] for generous donations - [TJB] "How much are we spending?" - [TPG] $2000 subtract the donations Secretary's Report ------------------ - Mail was checked - Didn't do anything particularly major that isn't in Action Items or General Business - Honours is terrifying - Apologies sent over IRC at Midnight do not count (starting to sound like [LOL]) Fresher Rep's Report -------------------- - Has an Idea (TM) - Wants to create a new segment at meetings where he introduces the Freshers - This will be integrated into his reports - Still hasn't said the magic words - Freshers are happy! OCM Reports -------------------- [M12]'s report - Uncharity vigil is a very good idea - It will be on the 4th May - [TJB] approves (we're glad) - [M12] There will be a Star Wars screening in UniSFA - [SLX] points out that WASO is doing a Star Wars concert that night - Discussion about how much of a problem this is / is not - There will be an entrance fee ($5 or $10) - Asks for volunteers from UCC to help with organisation - [TPG] says he can help out - Quiz Night preparation is going well [ASH]'s report - He is 2887.717km away - He sent apologies [*OX]'s report - Did send apologies, but they were at midnight over IRC Machine Technical Reports ------------------------- Servers - We have them - [TPG] TF2 servers on Heathred are broken - Heathred can cope with ~10 people, any more and it will crash - We are resolving this issue by getting a new Heathred - [EDO] complains that we will be running Minecraft on new Heathred, and it will hog resources - [SLX] there are two responses to that - 1. Something is really really wrong - 2. We can just limit the Java VM to 50MB of RAM and watch it struggle Network - We have one Desktops - [SZM] Porcupine (the computer [CTH] donated) is being setup - [SLX] Red is still broken, Kalashnikov is probably still broken New equipment - We have none Drinks and Snacks ----------------- - [TPG] a snack run was done, it was delicious - [TPG] a drink run was done, it was delicious - [EDO] we owe large amounts of money to [EDO] and [TPG] - [M12] yells at [SZM] about the Cleanup date Mail, Guild and SOC ------------------- - We have mail, it's for [BOB] - [TPG] confirms that it is actually for [BOB], not UCC - [TPG] Matt Mckenzie is very fast at responding to his emails (re Easter LAN) - Committee thanks Matt Mckenzie - [SLX] is wearing socks Action Items -------------------- - [SZM] to finalise work on VMs - Basically done - [EDO] needs to talk to [M12] about payment - In progress - [SLX] to get in touch with ComSSA about the camp - In progress - They recieved [SLX]'s message - [SLX] and [TPG] to fix Kalashnikov and Red - In progress - [SLX] We are not sure whether we are fixing them, or breaking them more - [M12] threatens Kalashnikov and Red - [TPG] threatens Heathred and Red - [BOB] and [TPG] to fix issues with Coke Machine (?) - [BOB] appears to have done this - [EDO] to attend some form of Treasurer training - Not done - We still don't know when/where it is - [M12] is still trying to communicate with someone about this - [*OX] to continue organising UCC Tech Talks - In progress - [SZM] to organise cleanup for week after the Easter LAN - Basically done - Organised for 21st - [M12] we need to change the date to Sunday, because there is a party in the loft on Saturday - [TPG] we need to inform Henry that we will be throwing stuff out - [SZM] to change date, and inform Henry and/or the Clubs Officer - [BOB] to budget up to $2000 (plus donations) for Heathred replacement, and email to tech@ and committee@ - Done - [M12] and [SZM] to organise Quiz Night with UniSFA and Unigames - In progress - Someone who cares to setup Porcupine - Basically done - People care, that's the important part - [M12] to organise Uncharity Vigil with UniSFA and Unigames - In progress - [NTU], [EDO] and [TPG] to do snack/coke run - Done General Business ---------------- [DAA] : domain registration renewal - Done by [BOB] [ROW] : For Heathred rebuild, suggest using a Gigabyte mobo, generally more durable and reliable than Asus. Suggest Gigabyte GA-X79-UD5 as a viable alternative. $325 from PC Case Gear. - [ROW] to email [BOB] and/or [EDO] about this [ROW] : [ROW] to pledge $200 for Heathred rebuild. - Committee thanks [ROW] for his generosity! [EDO] : Reimbursements - We owe people $477.55 - $265.09 to [EDO] for snack run - $39 to [BOB] for domain name renewal - $143.48 to [TPG] for coke run - $29.98 to [ROW] for coke run - [M12] motions that we reimburse said people for said amounts of money on block - [JAB] seconds - 4 for, 2 abstain, motion passes - [EDO] to reimburse people [M12] : Someone really needs to tell [ROW] to use the proper channels to contact people - [M12] to inform [ROW] that he needs to use the proper channels to contact people [TJB] : MegaLAN - [TJB] contacted [MRD] about booking the Undercroft - We should be able to book the Undercroft for July - Planning on taking 13th and 14th July - Possible problem; the work being done in Undercroft might run overtime - Talked to CASSA about donations/sponsorships - Will be asking Committee for money for prizes once the bookings are finalised [TJB] : Would like to run for winadmin - The best way to apply is to email wheel@ and committee@ Meeting closed at 16:40 (pinball time) Current Action Items -------------------- - [SZM] to finalise work on VMs - [EDO] needs to talk to [M12] about payment - [SLX] to get in touch with ComSSA about the camp - [SLX] and [TPG] to fix Kalashnikov and Red - [EDO] to attend some form of Treasurer training - [M12] to organise [EDO]'s Treasurer training - [*OX] to continue organising UCC Tech Talks - [SZM] to organise cleanup for week after the Easter LAN - [M12] and [SZM] to organise Quiz Night with UniSFA and Unigames - [M12] and [SZM] to organise Quiz Night with UniSFA and Unigames - Someone who cares to setup Porcupine - [M12] and [TPG] to organise Uncharity Vigil with UniSFA and Unigames - [EDO] to reimburse people for things - [M12] to inform [ROW] that he needs to use the proper channels to contact people - [TJB] to continue his great work with organising the MegaLAN Minutes uploaded by [SZM] at 17:28 on 2012-04-10