UCC Annual General Meeting Minutes 08-03-2011
Meeting opened at 13:02

Present:
- [MRD] Matt Didcoe
- [DJA] Daniel Axtens
- [BOB] Andrew Adamson
- [CJS] Chris Squire
- [TPG] John Hodge
- [ODF] Jonathan Van Buren
- [BLZ] Cain Nixey
- [DAH] Alex Bluikie
- [BOJ] Shaun Doray
- [CCD] Cameron Davis
- [SHD] Andrew Seeley
- [PAC] Oliver O'Neill
- [GOZ] Andrew Gozzard
- [EDO] Adam Marshall
- [SED] Shaun Doray
- [VOX] Jacob Collins
- [WSX] Chris Wong
- [SJY] Scott Young
- [LAW] Luke Williams
- [ROW] Rowan France
- [SZM] Sam Moore
- [ASH] Ash Tyndall
- [DMW] David Wong
- [TBN] Tom Webster
- [CUE] Mark Glossop
- [NTU] Nick Bannon

Apologies:
- [YES] Nathan Shaw
- [LOL] Conrad Pogson

Observing:
- Kate O'Sullivan

- 2011 Committee Reports
 - President's Report
  - 2011 was an interesting year
   - We weathered a storm, had no thefts and grew our membership.
   - UCC was granted subsidised internet by the VC, with thanks to Brian Greene at Information Services
   - We dealt well and swiftly after the storm, thanks to a great executive
   - [BOB] and Sam (Matches) put in plenty of effort in recovery
   - New hardware with, among other things, Motsugo's arrival
   - New plans for events in the coming year

 - Vice President's Report
   - Congratulations to [MRD] and [BOB] for the progress made, after having put in a great deal of work
   - Better access to Cameron Hall
   - Events like Progcomp went well

 - Treasurer's Report
  - Our turnover *used* to be about 1500, but.. :)
  - Gnucash now used for club accounting
  - New accounts
   - Westpac Everyday account for managing money in and out of the club, with a paypal account attached
   - Westpac Cash Reserve account where interest from the term deposit goes
   - Term Deposit of $50,000 earning approximately $240 per month in interest
  - Six antitheft cable sets for club machines
  - A number of graphics cards, keyboards and mice, five 22"-or-better screens, a new iMac, new MR airconditioning
  - Internal network is now fully gigabit
  - Current coke liability $2688.33
  - Should look to having a system where credit expires after a certain amount of time
  - Thanks to [TPG] for the first dispense rewrite in 17 years - A great, notable and valuable contribution
  - Full financial report available at http://www.ucc.asn.au/infobase/committee/2011/AGM2011FinancialReport.pdf

 - Secretary's Report
  - Noticeably absent due to getting a new job. Apologies are given, congratulations are returned.
  - [MRD] delivers brief review of year sent by email

 - Fresher Representative's Report
  - The freshers are happy
  - We lost a number of freshers during the downtime of the storm, good year for the cohort that remained

 - Motions on Notice
  - [DJA]: proposed constitution changes 
   - We submitted a new constitution to be affirmed in SGM
   - Department of Commerce have found minor technical issues in wording that stray from their rules requirements
   - We're confident the changes put forward now will allow for our submission to be adopted
  - [DJA] moves, [MRD] seconds
  - Unanimous

 - Election of returning officers
  - [LAW] nominates [ROW]
   - Passed unanimous
  - [MRD] nominates Kate O'Sullivan
   - Passed unanimous

 - Suspension of standing orders
  - [BOB] moves to suspend standing orders, [MRD] seconds, unanimous.

- Election of the 2011 Committee

 - Elections conducted by returning officers
  - President
   - [MRD] nominates [BOB] seconded by [CJS].
   - [ODF] nominates [MRD] seconded by [DJA].
   - Nominees give a speech and answer questions.
   - [BOB] is elected as the 2011 President.

 - [NTU] arrives

  - Vice President
   - [DJA] nominates [MRD], seconded by [BOB].
   - [LAW] nominates [DJA], declines.
   - [BLZ] nominates [TPG], seconded by [ODF].
   - [TPG] nominates [ODF], seconded by [BLZ].
   - [EDO] nominates [CJS], seconded by [SJY].
   - [BOB] nominates [EDO], seconded by [CJS].
   - Nominees give a speech and answer questions.
   - [MRD] is elected as the 2011 Vice President

  - Secretary
   - [LOL] nominated in advance of AGM.
   - [LAW] nominates [CJS], seconded by [EDO].
   - [DJA] nominates [TPG], seconded by [ODF].
   - [LOL] is elected as the 2011 Secretary.

 - Treasurer
   - [MRD] nominates [TPG] seconded by [BOB].
   - [SJY] nominates [CJS] seconded by [LAW].
   - Nominees give a speech and answer questions.
   - [TPG] is elected as the 2011 Treasurer.

  - Fresher Representative
   - Implicit nominations:
    - Ash
    - Caine
    - Shaun
    - Dave
    - Cameron
    - Tom
   - Nominees stand in the middle of the room, give a speech limited to 30 seconds and answer yes/no questions.
    - [ASH] is elected as the 2011 Fresher Representative.

  - Three (3) Ordinary Committee Members (OCMs)
   - Nominations
    - [TPG] nominates Caine, seconded by [DJA].
    - Oliver nominates Oliver, seconded by [DJA].
    - [MRD] nominates [DJA], seconded by [BOB].
    - [EDO] nominates [SZM], seconded by [DJA].
    - [WSX] nominates [CJS], seconded by [MRD].
    - [ODF] nominates [ODF], seconded by Oliver.
    - [BOB] nominates [EDO], seconded by [MRD].
    - [SZM], [DJA] and [CJS] are elected as the 2011 Ordinary Committee Members.

- Reinstatment of standing orders
 - [BOB] moves to reinstate standing order, [MRD] seconds.

- General Business
 - [BOB] moves to acknowledge the outstanding dedication of David Adam [DAA] by awarding him with life membership, [MRD] seconds.
 - Unanimous

Meeting closed at 14:08.