UCC Committee Minutes 30-06-2009 Meeting opened at 16:10 mussel Standard Time Present: [LOL] [M12] [RVS] [DAA] [MST] [FEL] [NTU] [CJS] [DJA] [SJY] Apologies: [VIX] President's Report ------------------ - We were broken into again on the night of the 27th, the Saturday. The thief also broke into the Machine Room.. - [DAA] and I spoke to the police on Sunday night about the break in. - Forensics came and had a look on Monday, they found nothing. - We have images from the webcams, this has been given to the police. - Current list of items stolen is (This list has been given to the police): - iMac, - 2x Towers, - Cash to the value of $323.45, - 3x Red Toolboxes, - Silver Briefcase containing the SMS screen and related bits, - CRO Tektronix TDS 210. - Spoke to Henry and Bob Welten with regards to securing UCC, however the options for security suggested by them are costly, see my email to the list for full details. Two options suggested were a wire mesh over the (lack of) roof or a higher resolution CCTV Camera. General consensus seemed to be that since we are moving so soon it might not be worth it. We will discuss the security issue in general business. Vice-President's Report ----------------------- - Yeah we got broken into guys. - I also spoke to Henry about possibilities. - There isn't really one good thing we can do, but this should be left until General Business. - Feels stupid for not leaving the money in the safe. :( - Pulled apart the loft and the skips outside to see if anything may have been dumped, there was nothing of note. - However it is scary how much unused storage room there is in cameron hall. Secretary's Report ------------------ - Apologies for not attending the previous meeting, and thanks to [DAA] for the minutes. - I've not been at UWA for a little while now, I'll head over tomorrow to check the mailbox for new mail and notify committee@ if there's anything important. - Sure am glad that I removed my desktop from UCC. Fresher Rep's Report -------------------- - Freshers are on holiday - nothing to report. Machine Technical Reports ------------------------- Servers: - camwhore will be getting a kensington lock, [DAA] knows the code. Network: - brite is slow Desktops: - chaetodon, colmata and apollo have been stolen. - [DAA] set up humpback; the Dell that was acquired from [CHZ]. [SJY] arrives. Treasurer's Report ------------------ - Last known balance is, $3197.15, as of 20090623. - Yet to receive response from SOC, but have received response from Dom Rose confirming that he will chase SOC up. Machine Technical Reports Continued ----------------------------------- Appliances: - SMS screen, and everything with it including briefcase have been stolen. - The CRO Tektronix TDS 210 has been stolen. - 3x Red Toolboxes and their contents have been stolen. New Equipment: - New lock on the Machine Room door, discussed further in General Business. Drinks and Snacks ----------------- - Lots of drinks and snacks in stock at the moment. - Thanks to [M12] for snack run. - A box of M&Ms may have been stolen. [DJA] leaves. Mail, Guild and SOC ------------------- - [RVS] has not checked mailbox recently. - [RVS] to check mailbox ASAP and email committee@ if there is anything of note. - Next SOC meeting will be on Monday night of the second week of Semester 2. [FEL] leaves. Action Items ------------ - [M12] to go on Snack Run ([LOL] to go next week if still not done). - Done. - [CJS] to add 2009 membership forms to the database. - In progress. - [RVS] to book loft for LAN. - Not done. - [DAA] to follow up Cameron Hall renovation plans, with [LOL] and Amber from UniSFA. - Not done. - [DAA] to buy 10x locks & keys for securing computers. - Pending further discussion about the state of security in the clubroom. [FEL] returns. Action Items Continued ---------------------- - [DAA] to contact sebj about account abuse. - Done. General Business ---------------- - [M12] : Security in the clubroom. - [M12] to talk to security about possible notification systems. - Lots of disorganised discussion on this item, but no general accord on what to do, discussion should continue on the mailing list(s). [DJA] returns and then leaves again. General Business Continued -------------------------- - [LOL] : New Machine Room lock, reimburse [LOL] and approve [DAA] to make copies for wheel members. - This costs $13. - [M12] moves to reimburse [LOL] for new lock, [LOL] seconds, all for, motion passed. - [LOL] moves to approve [DAA] making copies of the new Machine Room key, [M12] seconds, all for, motion passed. - [DAA] to make copies of the Machine Room key for wheel members as necessary. - [LOL] : LAN this weekend, need someone to get the CH key on Friday afternoon. Finalize anything else that needs to be done. - [RVS] to obtain key on Friday before the LAN. - [LOL] to email ucc-announce to remind everyone about the LAN. - [RVS] moves to pay for pizza for members who participate in the clubroom cleanup, [SJY] seconds, all for. [SJY] leaves. General Business Continued -------------------------- - [LOL] : Claiming insurance for stolen items. - There's a possibility that we're covered by UWA insurance. [DJA] returns. [SJY] returns. General Business Continued -------------------------- - [LOL] : Claiming insurance for stolen items. - [DAA] to contact UWA insurance with a claim, and to find out how to get our machines covered if they aren't already. - [DAA] : sebj's account. - sebj's account was locked for continuing to store large media files on UCC webspace that are probably copyright. - sebj has appologised and agreed to commit to any sanctions the committee decides to impose. - [CJS] moves to keep sebj's account locked until semester two, and to send an email to sebj explaining the seriousness and issues behind the locking of his account, [SJY] seconds, 5 for, 1 abstains, motion passed. - [LOL] to send email to sebj explaining the seriousness and issues behind the locking of his account. Current Action Items -------------------- - [RVS] to check mailbox ASAP and email committee@ if there is anything of note. - [CJS] to add 2009 membership forms to the database. - [RVS] to book loft for LAN. - [DAA] to follow up Cameron Hall renovation plans, with [LOL] and Amber from UniSFA. - [DAA] to buy 10x locks & keys for securing computers (pending further discussion on this matter). - [M12] to talk to security about possible notification systems. - [DAA] to make copies of the Machine Room key for wheel members as necessary. - [RVS] to obtain key on Friday before the LAN. - [LOL] to email ucc-announce to remind everyone about the LAN. - [DAA] to contact UWA insurance with a claim, and to find out how to get our machines covered if they aren't already. - [LOL] to send email to sebj explaining the seriousness and issues behind the locking of his account. Meeting closed at 18:10 mussel Standard Time --- Meeting minutes are also available at http://ucc.asn.au/infobase/minutes/