UCC Annual General Meeting - 2007-03-20 ======================================= Minutes by PXY Agenda: 1. 2006 Committee Reports 1.1 President's Report 1.2 Vice President's Report 1.3 Treasurer's Report 1.4 Secretary's Report 1.5 Fresher Representative's Report 1.6 Jeff Report 1.7 Wheel Group Report 2. Election of the 2007 Committee 2.1 Election of two (2) returning officers 2.2 Suspension of standing orders 2.3 Elections conducted by returning officers 2.3.1 President 2.3.2 Vice President 2.3.3 Treasurer 2.3.4 Secretary 2.3.5 Fresher Representative 2.3.6 Three (3) Ordinary Committee Members (OCMs) 2.4 Reinstatement of standing orders Present: Davyd Madeley PXY Jen McCutcheon VEL Alex Dawson LGM Alwyn Lloyd ZAR Victor Kim CHI Luke Williams LAW Sam Spencer CHZ Luke Radaich LAR Scott Kerr SDK Daniel Fozdar QQQ Jeremy Cole M12 Michael Lawrence ZRX John McCabe-Dansted MCD Penny Walkaden PCK Katie Marshman KTM Danica Zuks ARI Alix Chinnery VIX Nicholas Cockran NAC Byron Pogson ABP Scott Young SSY Conrad Pogson LOL Jeff Saunders JFK Rowan France ROW Heath Loveday HAL Steven Lazidas LAZ Victor Ageev VIC Jason Doan INF James French JCF James Cox RME Patrick Coleman PMC Chris Bobridge MLK Nick Bannon NTU James Andrewartha TRS Grahame Bowland GMB Samuel Cochran SJC DAvid Adam DAA Alex Ottenhoff APX Ewan Macleod UEN Anil Sharma MST Stephanie Cooke PEN Meeting Opened: Tue Mar 20 13:04:12 WST 2007 1.1 President's Report: - events: - several decent LANs - Zone3 - Quiz night! - Camp failed, not really our fault - Dinner - Freedom Vigil - Sponsorship - acquired Nintek for 2007 (5% off for members) - not much progress as hoped, a target for next year - Guild - didn't keep their end up, re. tenancy - managed to meet just about all our obligations with SOC/Guild - security - low priority, hopefully we'll see action within a few years - apparently we were on the Guild IT advisory committee last year, nothing happened - New Gear - WRT54GL - Packeteer - New machines from DAA-the-company - Other successes - successfully moved out of Shenton Park (MacGillvray Storage Facility) - acquired an unmetered Internet connection - passed second year (DAA, not the UCC) - made T-shirts - member communication: UCC News & Lore - targets for 2007 - 2006 was stabilisation, general improvement - sponsorship and membership services are the things which still need work - encourage everyone to run for committee 1.2 Vice President's Report: - DAA stole a lot of his thunder - events, number successful - quiz night - freedom vigil - problems regards to Camp and LANs (LANs had timing issues) - financially better, didn't do a lot of purchasing, but cut spending signif. - thanks to committee and helpers 1.3 Treasurer's Report: - we've had an excellent year (IMHO) - Brightlink happening, negotiated with ITS - contract starts from this, or next month - bills are $200-300 less per month - savings++ - raking money in from coke sales - ITS creates $150/month profit - also good in general - snacks have been full, even when they could not be sold - $2000 better off than this time last year - plus a grant pending for last year's sem 2 grant - $4663 in the bank today - we're now entering coke competitions from boxes - well attended events were awesome - apologies for 3 months with apendicitis, while out of action 1.4 Secretary's Report: - UCC news was started up and was excellent - posters for events this year - T-shirts got done - hard work on Project Pinkwood - thanks to Grahame for doing an issue of Lore - publications got done, Fresher's Guide, &c. 1.5 Fresher Rep's Report: - was job to represent freshers - year went quite well - was a little unsure at the beginning of the year - now considers 'us guys' closest friends (awww) - new freshers look great - run for fresher rep (plus, you have no choice) 1.6 Jeff Report: - last year a few of us got pizza back of the ground - really great to have continued events again 1.7 Wheel Group Report: - A0 plotter - LDAP - continued to hold back the electric car 2.1 Election of returning officers: JCF nominates LGM SJC seconds accepts UEN nominates MLK MST seconds accepts Passed unanimously 2.2 Suspension of standing orders: DAA moves to suspend standing orders, JCF seconds Passed by majority: LGM and MLK returning officers 2.3.1 Election for President: INF nominates JCF SJC seconds accepts LAW nominates CHZ ROW seconds accepts RME nominates DAA declines JCF presents election speech CHZ presents election speech Questions JCF wins 2.3.2 Election for Vice President: LAW nominates SJC ARI seconds accepts JCF nominates LAW INF seconds accepts JCF nominates INF LAW seconds accepts LAR nominates CHZ declines SJC presents election speech LAW presents election speech INF presents (short) election speech Questions LAW wins 2.3.3 Election for Treasurer: DAA nominates SJC VIX seconds accepts MST nominates PXY declines ROW nominates INF JCF seconds accepts SJC presents election speech INF presents election speech Questions SJC wins 2.3.4 Election for Secretary: JCF nominates INF SJC seconds accepts DAA nominates PXY JFK seconds accepts NTU nominates CHZ LAZ seconds accepts INF as above PXY presents election speech CHZ presents election speech Questions PXY wins 2.3.5 Election for Fresher Representative: DAA moves for 30s speeches, passed Michael Lawerence ZRX Scott Kerr SDK Jeremy Cole M12 Victor Ageve VIC Scott Young SJY Conrad Pogson LOL DAA moves for no questions LOL wins 2.3.6 Election of three OCMs JCF moves for 30s speeches and true/false questions, carried SJC nominates CHZ LAR seconds accepts CHI nominates INF JCF seconds accepts JCF nominates DAA INF seconds accepts LAW nominates VEL JCF seconds accepts LAZ nominates NAC JFK seconds accepts JFK nominates ROW LLL seconds accepts ROW nominates JFK APX seconds accepts LAW nominates LAZ JCF seconds accepts JCF nominates APX LLL seconds accepts ROW nominates HAL CHI seconds accepts CHZ nominates LAR VIC seconds accepts JCF nominates TRS declines CHZ speaks INF declines to speak DAA speaks VEL speaks NAC speaks ROW speaks JFK speaks LAZ speaks APX speaks HAL speaks LAR speaks True/False questions DAA, JFK, CHZ are OCMs 2.4 Reinstatement of standing orders: PXY moves to reinstate standing orders, SJC seconds Carried, CHZ abstains Meeting Closed: Tue Mar 20 14:28:09 WST 2007