UCC Committee Meeting Minutes 2013-06-11 Committee Present: [SAS] [SZM] [NEO] [VAN] [ODF] Others Present: [ROW] [BG3] [TJB] [AMS] Apologies: [RNZ] AWOL: [XON] [GOZ] Meeting opened at 13:30 President's Report ------------------ - Exams! (flails arms) - Been working on GigaLAN - We have Woolworths Online set up - I can't remember the password Vice-President's Report ----------------------- - Done and handed in camp EMP, awaiting approval - Printed GigaLAN tickets Treasurer's Report ------------------ - $5097.40 in bank - $1776.00 in cash reserve (unchanged) - $0.54 on debit mastercard [AMS] arrives 13:31 Secretary's Report ------------------ - Absent Fresher Rep's Report -------------------- - Freshers are happy, but marginally less so as they have exams. - I have a bunch of old stuff you don't want. But I will probably bring it anyway. Machine Technical Reports ------------------------- Servers - [SZM] Mussel crashed several times, cause unknown Network - We have one Desktops - GNOME3 sucks - [ODF] wants to make it the non-default - Someone who cares to change default desktop from GNOME3 to something else - Kalashnikov didn't have sprocket, [BG3] set it up New equipment - Nothing - Door relay location unknown Drinks and Snacks ----------------- - We need more coke - We need more solo - We need more drinks - [SAS] to order drinks through computer - [SAS] to remember password first Mail, Guild and SOC ------------------- - Mail unchecked, [SAS] to check after meeting - There will be a meeting about use of technology in lectures - Guild president might send ucc@ an email Action Items -------------------- - [ODF] to continue looking at sound system, [NEO] to investigate selling of his system to the UCC - [ODF] has found free speakers (owned by Derwent) - Quality unknown, will investigate - There are more than one speakers - [NEO] can sell us speakers for $350 - [SZM] to keep thinking about his pizza night - Will happen after exam period General Business ---------------- [SAS] : Charity Vigil - UniGames approached [SAS] saying organisation has started - Need 2 representatives - [ODF] volunteers - [TJB] volunteers - [NEO] is conscripted (as a treasurer is required) [SAS] : Camp - [SZM] has been working on - Venue booked, deposit paid, EMPs done - Will need to book next year's camp this year - Need volunteers for a poster design - Any other volunteers contact matches@ [SZM] : GigaLAN - What needs to be done, and who is doing it? - [TJB] has a potential sponsor (TV Screens and Consoles) - Barcraft - We need a projector and a screen - To consider after meeting - [TJB] to approach sponsors ASAP - Equipment organising - [BG3] to do website and payment system - Discussion about how tickets should work - [SZM] has printed paper tickets - People want to pay online, not in person - [BG3] Also allow people to pay at door - [VAN] Congestion? - Tickets to go into dispense - Posters are done, [TJB] to print and put up - Need to go through guild - [AMS] All bulletin boards in schools will accept posters - Emails to ucc-announce - Facebook - Power distribution - Uplink? - [MRD] set this up ages ago - Power chains and network cables - [SZM] to see how many we need - Tournaments - [TJB] to discuss with [XON]; schedule needed - Food and drink - If the floor needs cleaning it will cost $600 - Argument about water only - Tarp rejected as bad idea - No cups - Pizza provided by Il Paiolo [BLZ] : Dooring of [BLZ] and [AMS] - [BLZ] not here, [ODF] says he has work, [AMS] says he doesn't have work, [ROW] says he doesn't have to attend regardless - [AMS] explains story - Asked to watch video on gaming communities - Disagreement with [BLZ] over whether people should be punished for rude behaviour - Both were tired - [AMS] doored for having dissenting opinion: "No actual anger involved" - Believes it was actually a joke, but took it seriously at the time - Doored [BLZ] for misuse of door privelages, but waited until [CAT] could leave before enforcing - Occured Sunday, around 6:00pm - [ODF] gives [BLZ]'s side - [AMS] was being loud and creating a negative atmosphere - [BLZ] admits he uses the word "dooring" a lot - Both got doored and left the room pretty much straight away - [AMS] contests that he was being too loud in this case - Conscensus that both people over reacted, warnings should be issued - door@ already emailed by [SZM] [MRD] : Account locking of `shadow` and `blargzap` - [ROW] why were both accounts locked? - Wheel was fed up - [ROW] Why did wheel not approach committee? - Wheel did not have the authority to do this, legally they cannot deny a member access to club facilities - This needs to be addressed - [AMS] argues that [BLZ] and he were not a security risk, and that is the only time when wheel can act - [SAS] there is a bigger issue here, that wheel is essentially above committee - [ROW] wants wheel to become a subcommittee so that committee can have the power to reprimand them - Decision of who is allowed on wheel made by committee, not wheel - Committee can't remove wheel members from wheel - [ODF] wants to remind [MRD] that he wasn't there, committee doesn't approve of his actions - Shouting about something - [ODF] requests [ROW] show or link to legal documents about stuff he is saying incorporated entities must legally do - [ODF] committee has the authority to chuck the servers out of the clubroom, therefore wheel is (or should be) under committee [NEO] walks out 14:11 - It was just to get a snack, he came back - [ROW] this is a problem, it is going to cause a shitstorm, but it needs to happen - Most wheel members are fine though - [SAS] agrees - [ROW] suggests purge and recreate wheel - [ODF] says we should actually talk to wheel, they are of great benefit to the club - [SZM] points out that most wheel members have been on committee at some point - [ROW] we are bound to more than the act of incorporation - [ODF] we need to look at this properly and objectively - [ROW] says we shouldn't remove wheel powers. But they should be in the constitution. - [AMS] points out wheel wants control over its own members - [SAS] says we need to have a full committee meeting and invite wheel - [ODF] wants to organise an SGM - [SAS] asks [SZM] (only wheel member present) his opinion - [SZM] wheel is being treated as some sort of sinister entity here, when in reality a single person has acted. There was not majority concencus amongst wheel. - People point out that the decision seemed to come from wheel as a collective entity - [SZM] There seems to be a negative attitude towards wheel - People say they disagree with this - [SZM] I personally am not wheel. Wheel is a group of people. I can't speak for them all. I need more time to form an opinion. Call an SGM if you want. - Constitution gets pulled out, oh dear - We can call one at this meeting - [VAN] wants to wait for another committee meeting first, [SAS] and [SZM] agree - Almost called SGM (motions were being moved) - Discussion left till next week instead [BG3] leaves 14:25 - [AMS] so, are we still doored? - [SZM] to unlock and undoor people - [AMS] is dooring someone for an opinion legitimate? - [SZM] see email I sent to door@ - Argument, ends in the conclusion that some opinions (eg: racism) are doorable [ROW] : door policy and guidelines for door members still ambiguous - We have a double standard, [ROW] was removed from door, [AMS] just gets a warning - This is [AMS]'s first warning - People say the double standard is good, we have committee to deal with it - [SZM] suggests [ROW] draft a new door policy and bring to committee, [ROW] aggrees [ROW] : dealing with ongoing problems with members (severe cases) - [ROW] says [AMS] needs to stop raging, and that lots of people would agree - [AMS] says if people don't want to approach him, they can approach another door member - [SAS] and [ROW] say it is not just [AMS] - Discussion continues - [SAS] it is door's responsibility to deal with inappropriate behaviour - [ROW] says door is not functioning properly - [ODF] doesn't think so - [ROW] we normally don't have so many doorings, what is happening to the club - There is clearly a failing of the door system - [ODF] thinks the door system is fine, and the problem is getting blown out of hand, - [SZM] aggrees, both people involved were doored which is more than sufficient punishment. It was a minor disagreement and people overreacted, and are still overreacting - Issue dropped [TPG] : Coke is required - See Drinks and Snacks Meeting closed at 14:38 Current Action Items -------------------- - Someone who cares to change default desktop from GNOME3 to something else - [SAS] to order drinks - [ODF] and [NEO] to continue investigating sound system - [SZM] to organise pizza night - [ODF], [NEO] and [TJB] to work on Charity Vigil - [SZM] to coordinate camp organisation - Everyone to help with GigaLAN organisation - Everyone to calm down Minutes uploaded by [SZM] at 15:19 on 2013-06-11