Special Budget Committee Meeting 2013-04-06 Attendance: [SAS] [SZM] [NEO] [GOZ] [VAN] Apologies: [XON] [RNZ] [ODF] Others: [BG3] [BOB] [TJB] [FTG] xreaper Meeting opened at 12:49 [NEO] Displays budget on screen based on 2012 expenses and revenue - No expenses in December 2012 (???) - We have $4890 in Westpac - We expect to out perform or do the same as 2012 - [BOB] says we should spend more money UCC Camp ---------------- - Cost $35 per person, ~30 people, charge $115 per ticket - [SAS]: Wireless? - [GOZ] buy equipment similar to what was used last year ~$200 - 2012 expenses: $3300 - Net loss: $1730 MegaLAN ---------------- - $440 venue hire - [MRD] need to hire power distribution - [RNZ] knows a guy - [MRD] $300 worst case scenario - [GOZ] more pythons? - [SAS] Charge $10 per member, $15 per non-member - [GOZ] Catering for about 100 - Last year 60 - [BOB] Need 80 to break even - Assuming all members, 80 members, Other Events ---------------- - $100 for progcomp - [BOB] We should add money to the term deposit investment - $1000 recommended, will approve at next committee meeting Servers and Tech ---------------- - Another Medico: $3500 - Replacement disks: $800 - Other: $1000 - Storage server: $5000 General Shouting ---------------- - We seem to be breaking even roughly - We will still have ~$5300 in the account at the end of the year - $500 for chairs - [*OX] wants new sound system Refer to MoneyMoneyMoney --------------------------- - NOTE: This is no longer in chronological order - Wall ports - They are fine, who cares - New SSD for Heathred - $300 - Came back here at 13:30 or something? - Fingerprint scanner for dispense - deferred - Chairs - Will do - Security system for clubroom - Not necessary, we have webcams and security tables - Video conferencing - Could do stuff with CASSA - [NEO] Oh god no - Projector screen - [GOZ] The wall is already a screen - [BOB] wants one, as well as a new sound system - We can watch movies - [BOB] wants a motorised one with a blinken light - $400 - Sound system - People want one - $300 and seek member donations - Will try to get next month - [GOZ] New projector? - We will replace when it breaks - Door sensor replacement - $150 - $300 - To do in July - Disco ball refit - No - Blinken lights for coke machine - $80 - 3D printer - [GOZ] $280 through a friend of a friend of mine... - [NEO] Why? Where would we put it? - It got added to the budget anyway - We need some parts that can be 3D printed to make a 3D printer... - Revised price suddenly becomes $520 - Loft - Might happen, don't budget for it - Meeting degenerates at 14:00 - Earlier that day... - Coffee Table - We don't need a new one, who cares - [BOB] disagrees, budge $300 - [MRD] disagrees with [BOB] strongly - TIMEOUT - [BOB] if we get a better looking one, it might not get shit dumped on it - [NEO] finds a coffee table outside - It's terrible - [BOB]'s grand plans for coffee table with UCC logo on it - It will be classy - Dispute over whether drawers are good or not - [BOB] wants blinken lights - [SAS] decides to put $100 down for coffee table - Machine room rebuild - [BOB] budget $9000 - [SAS] No - [BOB] $10000 - [SAS] we don't need a machine room rebuild - Vending machine cooler - [BOB] $9000 - [BOB] let's budget about things we are sure about, then extra stuff can be spent on whatever we want Other stuff ---------------- - Phone expenses - $22 per month - $23 if someone makes a phone call - Posters - Negligable ignore them - ODay grants - Status unknown - Were submitted by [EDO] - [BOB] expect ~$600 (~$2 per member) - We have $300 a month, to spend on unexpected disasters and things - [MRD] when are we going to do things? - Heathred SSD this month, [BOB] wants 2 now - Chairs next month - [BOB] Machine room rebuild may or may not happen - [BOB] helps fill in the rest of the budget - Interest on term deposit - Go back to the MoneyMoneyMoney stuff here Meeting closed at 14:01 - Final budget is available at http://www.ucc.asn.au/infobase/minutes/2013/2013-04-06.xslx Minutes uploaded by [SZM] at some point