UCC Committee Meeting Minutes 2012-11-20 Present: [TPG] [EDO] [DTK] [JAB] [*OX] [M12] [BOB] [SAS] [SJY] Apologies: [GOZ] [SLX] Meeting opened at 17:30 UST President's Report ------------------ - May have started studying! - No response from UDS by email, nor by phone or text. - Should be able to make do without their room. Vice-President's Report ----------------------- - Still sick :( - Still Exams - Got the wrong paper for one of them. - TF2 for linux is out - Go play it - Beware, it _really_ hates slow filesystems - So don't try to install in it /away Treasurer's Report ------------------ - We have money: $2.6k in Westpac, $1k in Guild, unknown in safe. - No grants yet, not expected until the 25th at earliest. - Coke runs recently, not yet reimbursed - nor has Medico. Medico was $3160.25 plus drive bays and drives. Secretary's Report ------------------ - Well, exams. Until Thursday. - LAN on the weekend. Fresher Rep's Report -------------------- - Freshers are happy. - Guild wars is distracting. - "Everything is howdy-freakin-doody." Loft Progress Report -------------------- - No news. - We should give new guild councillors lots of info this week. OCM Reports -------------------- [*OX] - Artemis LAN will need 6 ships - probably not going to hit capacity but we should be aware of the chance. - Had first exam today, and three more by Friday. - Apologises for all meetings until January. Wedding and stuff. [M12] - Doesn't have exams! - Is a bartender again. - My architect friend had a look at the loft and then disappeared. [GOZ] - We need to pick a new time for next year's camp. I forwarded the related emails but: - Due to coincidence with next year's September school holidays, the night of the 4th of October is not available, but the 5th and 6th are (last 2 days of study break). - Too short, no good. - Mid year would be awfully inconvenient with the possible loft renovations. Because the club move is such a big, expensive thing I think this would be a very bad choice. - Possibility: two weeks before end of uni holidays. Opposite end of break to Terracon. - Christmas holidays were proposed as a possible time. - This gives us lots of freedom with dates. - Tickets are pre-purchased so people will come anyway. - [BOB]: hot! - Briefly investigated air conditioning options, $250 gets us a 6.7kW portable AC system for Friday through Monday (4-day weekend deal). - We _could_ integrate something Christmas related, depending on timing. Though I don't really see the point, I thought I would put that out there. - Main problems are people being on holiday or working, it's hot, even more conflict with loft, can't have a campfire. - First semester mid-semester break is available for the last weekend. - Usually the Easter LAN, and conflict with CASSA MegaLAN. - Alternatively, we need a new location. - Everyone seems to quite like Camp Lesch - we'd need a really good alternative. - Committee seems to like the middle of the year - we should find out which weekends are available in the mid-year break. - Also camp related: Mitch [FEL] has offered us a satellite connection for the camp. - 6M/1M capable up/down. - Unlimited data. - 700ms stated ping. - FREE! - We get much better pings and as-good bandwidth with our 3G link, and it wasn't that expensive. We even have all the hardware now. Thanks, but no thanks. - Ugh, exams. Machine Technical Reports ------------------------- Servers - Mussel has been up for more than a month! The curse is broken. Network - Still having problems, we haven't had time to look at fixing it yet. DHCP issues causing problems. Desktops - [DTK] can't log out of clownfish. Arrrgh. - Pinball is now accessible again. - Caballera is still not working. Being used as laptop space. New equipment - None. Drinks and Snacks ----------------- - We have many drinks. Thanks to [BOB] and [TPG]. Machine is full, and the small can converter works. - Snacks are still low, but not an issue at this time of year. - Small, long-life stuff would be for holiday visitors. Mail, Guild and SOC ------------------- - We have no mail. Definitely. - Guild and SOC don't really exist at the moment. Action Items ------------ - [DTK] to get the Artemis LAN nightpass from the Guild. - Not done, will do this Thursday. - [TPG] email UDS about use of their room. - Done, no reply. See his report above. - [*OX] to send UCC announce email about Artemis LAN. - Decided not to. - [*OX] to organise Raspberry Pi bulk buy. - Will do after exams. - [GOZ] to book Camp Leschenaultia. - He's working on it, see above. - Need drinks. - Acquired! General Business ---------------- - We need a meeting next week to prepare guild council meeting, so the next meeting will occur. Meeting closed 18:02 UST Current Action Items -------------------- - [GOZ] to book Camp Leschenaultia. - [*OX] to organise Raspberry Pi bulk buy. - [DTK] to get the Artemis LAN nightpass from the Guild. - [*OX] to look at Calendar system. Minutes uploaded by [DTK] at 18:05 on 2012-11-20